Committee of the Whole

With respect to the March 9, 2020 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

With respect to allowing one additional round of questions to the presenters, we recommend notwithstanding that Section 7.03 of the Procedural By-law be waived to allow an additional round.

PAGE 3 OF 12 Committee of the Whole – March 9, 2020 THAT we resolve into Closed Session in order to receive information that is relative to labour relations and employee negotiations, regarding the Police Facility Needs Assessment Study, and then revert back to open session to continue with the business at hand.

We recommend support of the application of One Time Brew Co. in the City of Thunder Bay, to sell and serve beer by the glass for consumption on their premises in accordance with the Liquor License Act; AND THAT any necessary by-laws be presented to City Council for ratification.

PAGE 5 OF 12 Committee of the Whole – March 9, 2020 With respect to Report R 25/2020 – Recommended Allocation of $67,000 to the 2020 Community, Youth and Cultural Funding Program, we recommend that Administration allocate $67,000 to all sustaining and operating grants previously approved for youth and community programming in 2020.

With respect to the February 10, 2020 budget meeting where an additional $67,000 was approved for the Community, Youth & Cultural Funding Program, we recommend that an increase of 1.89% be applied to approved multi-year 2020 operating and sustaining allocations except where such increase is superseded by the existing allocation or conditions of allocation; AND THAT the 2020 Project Grant category budget be increased by $17,563; AND THAT the 2021 Operating Grant category cap be set at $195,000; AND THAT a third project grant intake for 2020 be introduced for June 26, 2020; AND THAT all necessary by-laws be presented to City Council for ratification.

With respect to Report No. 24/2020 (Infrastructure & Operations - Engineering & Operations) we recommend that Contract 11, 2020 for Boulevard Lake Dam Rehabilitation be awarded to PAGE 6 OF 12 Committee of the Whole – March 9, 2020 2563732 Ontario Ltd. (Concrete Walls) who submitted the lowest revised tender in the amount of $7,237,283.84 [inclusive of HST]; it being noted that the amount shown is based on estimated quantities; final payment for this contract will be based on measured quantities for the completed work; AND THAT consulting engineering services be single sourced to the firm of JML Engineering Ltd. with an agreement approved in the amount of $1,283,881.27 [inclusive of HST] for construction administration associated with this contract; AND THAT further consulting services and allocations required for archaeology and heritage assessments be awarded as noted in this report; AND THAT the General Manager of Infrastructure and Operations report any circumstances to City Council should any significant variations in the contract quantities occur; AND THAT the Mayor and City Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary bylaws be presented to City Council for ratification.

With respect to Neighbour Day, we recommend that the 3rd Saturday of June, annually be declared Neighbour Day in the City of Thunder Bay; AND THAT the City proclaim the day annually through the existing proclamation procedures; AND THAT Administration review and report back on the implementation of support services and costs associated with planning Neighbour Day events; AND THAT Administration include in their report, the existing funding sources would be available for Neighbour Day events or a recommendation of new support services and costs associated; AND THAT Administration report back on or before May 11, 2020; PAGE 7 OF 12 Committee of the Whole – March 9, 2020 AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to the Community, Youth & Cultural Funding Program, we recommend that “Anti- Racism and Reconciliation” be identified as an eligible project focus in the Project Grant category of the Community, Youth & Cultural Funding Program on a pilot basis and beginning with the October 2020 intake; AND THAT targeted marketing be directed to organizations whose programs and services are in alignment with the goals of the Funding Program to advise them of this change; AND THAT Administration report back to Council in the annual funding program reports in Q4 2020 & 2021 with any recommendations based on the evaluation of the pilot; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to the memorandum from Councillor T. Giertuga, dated February 24, 2020 relative to the Thunder Bay Public Library, we recommend that Question Two and Question Six be deleted; AND THAT the following questions be added to the resolution: 1. Does the TBPL have a nepotism policy? 2. The TBPL training budget was reduced in 2019 by City Council, however training was still completed. How was the training paid for? 3. How many 911 calls were made by the TBPL to all locations in 2019? 4. Are there fully funded catered meals for programs at the TBPL? 5. What is the total book collection now versus when the current CEO was hired? 6. How are books disposed of when removed from the TBPL’s collection?

With respect to the following questions requesting information from the Thunder Bay Public Library Board, we recommend that the Chair of the Thunder Bay Public Library receive a copy of this resolution and it be requested that correspondence be received with the following information: 1. What is the designated time frame for employee's dinner breaks? 2. Was the TBPL Board aware of the demonstration and if so did they approve the absence? 3. Was time off without pay granted to attend the demonstration? 4. Was the TBPL Board aware of the lobby efforts on the TBPL website? 5. Please provide the rational and benefits obtained by the TBPL CEO by attending his previous home town where he is intimately aware of the library processes, procedures, and policies in England. 6. Does the TBPL have a nepotism policy? 7. The TBPL training budget was reduced in 2019 by City Council, however training was still completed. How was the training paid for? 8. How many 911 calls were made by the TBPL to all locations in 2019? 9. Are there fully funded catered meals for programs at the TBPL? 10. What is the total book collection now versus when the current CEO was hired? 11. How are books disposed of when removed from the TBPL’s collection? AND THAT any necessary by-laws be presented to City Council for ratification.

PAGE 10 OF 12 Committee of the Whole – March 9, 2020 With respect to the 2021 Tax Supported & Rate Supported Operating and Capital Budget for the City of Thunder Bay, we recommend that Administration report back on the potential of the budget approval and ratification process to be rescheduled to take place in December on an annual basis; AND THAT Administration report back on the feasibility of making this change in advance of the 2021 budget; AND THAT the report include a potential draft schedule of meetings and associated budget calendar deadlines; AND THAT the report be presented on or before March 23, 2020; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to the repeated requests for funding relative to guns and gangs, we recommend that the City Council continue to call on the Provincial Government for action and assistance in providing the City of Thunder Bay with additional core funding as well as Guns and Gangs Funding to deal with this issue; AND THAT the Inter-Governmental Affairs Committee continue to make this a chief priority in lobbying efforts with both the Provincial and Federal Governments; AND THAT the Inter-Governmental Affairs Committee write a letter to Minister Patty Hajdu and MP Marcus Powlowski requesting that they consider the possibility of direct funding to the City of Thunder Bay to combat gun and gang issues; AND THAT a copy of this resolution be sent to all relevant Provincial and Federal ministers; AND THAT all necessary by-laws be present to Council for ratification.

With respect to the memorandum from Ms. K. Dixon, dated March 4, 2020, relative to Capital Budget 2020 Recommended Reallocations, we recommend that the budget reallocations as recommended in the memorandum proceed; AND THAT Appropriation #2 is approved; AND THAT the Mayor and Clerk be authorized to execute all necessary documentation; AND THAT any necessary by-laws be presented for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, March 16, 2020, at 6:00 p.m. in order to receive information relative to personal matters about an identifiable individual, including municipal or local board employees; and a proposed or pending acquisition or disposition of land by the municipality or local board.