Committee of the Whole

With respect to the December 16, 2019 Committee of the Whole, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

With respect to the Permission to allow deputation: Evergreen – A United Neighbourhood item, we recommend that the deputation and related motions to deferred to the 2020 City of Thunder Bay Budget meetings.

WITH respect to the Accessibility Advisory Committee, the Sister Cities Advisory Committee and the EarthCare Advisory Committee we recommend that the following persons be appointed to the following Authorities, Boards, Commissions and Committees, as identified in the Report: Accessibility Advisory Committee: 1. One (1) Mental Health representative for a four year term expiring November 30, 2023, or as soon after as a replacement has been appointed. Kai Crites PAGE 5 OF 13 Committee of the Whole – December 16, 2019 2. One (1) Hard of Hearing/Late Deafened representative for a four year term expiring November 30, 2023, or as soon after as a replacement has been appointed Brian Spare 3. One (1) Mobility Disability representative for a four year term expiring November 30, 2023, or as soon after as a replacement has been appointed. John Paul Gamache Sister Cities Advisory Committee: 1. Two (2) Citizen Representatives for a three year term expiring November 30, 2022, or as soon after as a replacement has been appointed. Andrew Ault Chris Krumpholz EarthCare Advisory Committee: 1. One (1) Citizen Representative for a four year term expiring November 30, 2023, or as soon after as a replacement has been appointed. Sandra Stiles

With respect to the (2) two vacancies on the Board of Directors for the Thunder Bay Synergy North Corporation Board, we recommend that Mr. Gary Armstrong and Mr. Jonathan Webber be appointed for a term to expire on or before April 30, 2022, or until such time as a replacement is appointed.

With Respect to the recommendation in Report No. 174/2019 (Community Services – Recreation & Culture) Potential Future Uses – Dease Pool/Park Sites, paragraph 1 should be deleted: (Subject to Council approval of the 2020 proposed capital budget, Administration proceed with the decommissioning and demolition of the former Dease Pool site at an estimated cost of $260,000;) AND THAT the following be added after paragraph 4; AND THAT Administration consider Option D, relative to re-building the Dease Pool and report back as one of the options for re-development.

With respect to Report No. R 174/2019 Potential Future Uses – Dease Pool/Park Sites (Community Services – Recreation and Culture), we recommend that: Subject to Council approval of the proposed 2020 capital budget, Administration proceed with the decommissioning and demolition of the former Dease Pool site at an estimated cost of $260,000; AND THAT Administration continue to deliver enhanced programming initiatives within the existing budget and/or the successful leveraging of funds acquired through partnership(s) or as a result of successful application to external sources; AND THAT Administration be directed to continue to consult with the community on a revised and more detailed concept plan for the Dease Park and Dease Pool sites, as suggested in this report, and report back on a proposed phased park re-development approach and financial implications in Q3 2020; AND THAT as a result of more refined planning, Administration confirm whether the Dease Pool lands should be re-developed to meet the community’s recreation needs or be declared surplus; AND THAT, with respect to the memorandum from Mr. A. Cotter, Chair Heritage Advisory Committee (HAC), dated June 28, 2019, we recommend that as an alternative to designation, maintaining a similar community use of the Dease Pool property be explored, and a more refined concept plan of the Dease Park and/or Pool sites include commemoration of the cultural history of Dease Pool, and that the Heritage Advisory Committee be consulted

PAGE 9 OF 13 Committee of the Whole – December 16, 2019 With respect to Report No. 184/2019 (Community Services – Recreation & Culture), we recommend that $19,807.76 be allocated from the 55 Plus Centre Food Program Reserve fund via appropriation #26 for half of the total cost of the renovation of the outdoor patio and pergola and construction of a new garbage/recycling shed; AND THAT $10,000 be allocated from the 55 Plus South Side Centre Reserve Fund via appropriation #26 for purchase of program equipment; AND THAT any necessary By-law updates be presented to City Council for ratification.

With respect to Report R 156/2019 (Corporate Services and Long Term Care – Financial Services) and 2019CLS.035 (Corporate Services and Long Term Care), we recommend that the revised Tbaytel Dividend Policy as contained within this report and encompassing three major elements (a Fixed Annual Dividend, a Performance Dividend and a Special Dividend) be approved; AND THAT the revised Dividend Policy serve as a direction to the Tbaytel Municipal Services Board for purposes of payment of future Dividends to the City of Thunder Bay; AND THAT a review of the Tbaytel Dividend policy be undertaken every two years; AND THAT the next review occurs in conjunction with the 2021 Third Quarter update from Tbaytel; AND THAT the Annual Fixed Dividend in excess of $17.75 million be transferred to the General Capital Reserve Fund; AND THAT the Performance and Special Dividends continue to be directed to the Renew Thunder Bay Reserve Fund; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH respect to R 178/2019 (Revenue) we recommend that the 2020 interim tax levy be established at 50% of the 2019 final tax obligation; AND THAT the 2020 interim tax levy be due in two installments, March 4 and May 6; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to Report No. R 181/2019 (City Manager’s Office) we recommend that the Grant Thornton Phase One Interim Report (Attachment A) on the City Program and Service Review be received; PAGE 11 OF 13 Committee of the Whole – December 16, 2019 AND THAT Grant Thornton be directed to proceed with the Phase Two review of key areas as outlined in the Interim Report (Attachment A); AND THAT the Interim Report be published to the Get Involved section of the City’s website and be provided to the Ministry of Municipal Affairs and Housing Audit and Accountability Fund to seek reimbursement of costs eligible from the Province for municipal reviews; AND THAT Report No. R 181/2019 (City Manager’s Office) be presented at the December 16, 2019 Committee of the Whole meeting for consideration; AND THAT any necessary by-laws be presented to City Council for ratification.

PAGE 12 OF 13 Committee of the Whole – December 16, 2019 THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, January 13, 2020 at 5:30 p.m. in order to receive information relative to the security of the property of the municipality or local board; and labour relations or employee negotiations.