Committee of the Whole

THAT a Committee of the Whole - Closed Session meeting be scheduled for Monday, January 22, 2024, at 5:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees; (d) labour relations or employee negotiations.

WITH RESPECT to the January 22, 2024 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to Report 012-2024 (Corporate Services-Revenue), we recommend the registration of tax arrears certificates against the properties as shown in Attachment A to this report, thereby starting the Municipal Tax Sale process; Committee of the Whole – Monday, January 22, 2024 AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to paragraph 4 we recommend that the Crooks lot be removed from the list of lots for closure; AND THAT this recommendation be brought back to Committee in Q2 of 2026; AND THAT this item be added to the Outstanding List.

Committee of the Whole – Monday, January 22, 2024 WITH RESPECT to paragraph 2, we recommend the following be added: “With the exception of monthly rental rates for parkades which would be phased in over two years”.

WITH RESPECT to paragraph 2, we recommend the following be added “With the exclusion of the Market Square parking lot which would remain at $3.00 per hour”.

WITH RESPECT to paragraph 2, we recommend the following be added “With the exception of changing the fee for Marina parking lot from $3.00 per hour to $2.00 per hour with the exclusion of the Market Square parking lot which would remain at $3.00 per hour.

Committee of the Whole – Monday, January 22, 2024 WITH RESPECT to Report 309-2023-Corporate Services-Licensing & Enforcement, we recommend that that the City of Thunder Bay Parking Authority Financial Plan (Attachment A) be endorsed; AND THAT rates and fees levied by the Parking Authority as proposed in the Financial Plan be included in the 2024 budget for Council consideration;  With the exception of monthly rental rates for parkades which would be phased in over two years;  With the exception of changing the fee for the Marina parking lot from $3.00 per hour to $2.00 per hour with the exclusion of the Market Square parking lot which would remain at $3.00 per hour; AND THAT such rates and fees be presented with inflationary increases in subsequent years for Council consideration; AND THAT Administration be directed to close the five identified underutilized lots, namely Camelot, Machar, Viscount and Nesco, on or before June 1, 2024; AND THAT new paid parking be established in the identified marina parking areas including Market Square, as of June 1, 2024; AND THAT Administration be directed to develop a no free parking policy and present to Council for consideration on or before March 25, 2024; AND THAT Administration review the recommendation to dissolve the Parking Authority Board and By-law 101-2007, being a by-law to recognize and continue the Municipal Service Board known as “The Thunder Bay Parking Authority;” and report back on implications on or before March 25, 20

WITH RESPECT to Report 006-2024 (Infrastructure, Development & Operations- Engineering & Operations) we recommend that Project No. 012-2023, be awarded to 1999377 Ontario Limited o/a CTRL Petroleum, up to the amount of $1,312,935.04 (inclusive of HST); AND THAT a construction contingency in the amount of $130,000 (inclusive of HST) be approved; AND THAT the Manager – Supply Management be authorized to issue any purchase orders related to this project; AND THAT the Director - Engineering and Operations report any circumstances to City Council should significant variations in contract values occur; AND THAT the Mayor and Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Kerri Marshall, General Manager- Infrastructure, Development & Operations dated January 10, 2024, we recommend Committee of the Whole – Monday, January 22, 2024 that David Paxton be appointed to the Acting Chief of Fire for the Thunder Bay Fire Rescue effective February 1, 2024; AND THAT By-Law 123/2020- Appointment of Fire Chief be repealed; AND THAT By-law 18/2024- Appointment of Chief of Fire be presented to City Council for ratification on January 22, 2024; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Kayla Dixon, Director-Engineering & Operations, dated January 12, 2024, we recommend that Outstanding Item 2023- 108-IDO- Deputation- The Friends of Chippewa Park- Improvements to City Road and Sandy Beach Road be removed from the Outstanding List; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Krista Power, City Clerk, dated January 15, 2024, we recommend that Jason Veltri be appointed as its representative from the Police Services Board to the Community Safety and Well Being Committee for a two year term expiring January 22, 2026 or until such time as a replacement has been appointed.

THAT a Committee of the Whole - Closed Session meeting be scheduled for Monday, January 29, 2024, at 5:00 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees (d) labour relations or employee negotiations; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; Committee of the Whole – Monday, January 22, 2024 (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 2001, c. 25, s. 239 (2); 2017, c. 10, Sched. 1, s. 26.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, February 12, 2024, at 5:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (d) labour relations or employee negotiations; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; (k) a position, plan, procedure, criteria, or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.