Committee of the Whole

WITH RESPECT to the May 8, 2023 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to the confidential memorandum from Krista Power, City Clerk, dated April 24, 2023 relative to appointments to the Victoria Avenue BIA Board of Directors, we recommend that Katrina O’Neill, Dr. Brian Schroeder, Scotia Kauppi be re-appointed for the remainder of a 4 year term expiring November 14, 2026; AND THAT Jacqueline Laderoute and Tony DiPaolo be appointed for the remainder of a 4 year term expiring on November 14, 2026, or until such time as a replacement has been appointed.

WITH RESPECT to the confidential memorandum from Krista Power, City Clerk, dated April 24, 2023, we recommend that the following people be appointed to the following Authorities, Boards, Commissions and Committees: 1. Anti-Racism & Equity Advisory Committee One (1) citizen to serve for the remainder of a 2 year term expiring November 14, 2024, or as soon as a replacement has been appointed: Temitope Oja One (1) citizen to serve for the remainder of a 3 year term expiring November 14, 2025, or as soon as a replacement has been appointed: Thomas Bud 2. City of Thunder Bay Clean, Green & Beautiful Committee One citizen to serve as a youth/student representative (age 29 and under) for the remainder of a 2 year term expiring November 14, 2024, or as soon as a replacement has been appointed: Andrei Rosario One citizen to serve as a community representative for the remainder of a 4 year term expiring November 14, 2026, or as soon as a replacement has been appointed: Jason Veltri 3. Committee of Adjustment One (1) citizen to serve the remainder of a four year term expiring November 14, 2026, or as soon as a replacement has been appointed: Michelle Desando-Shankie

WITH RESPECT to Report 173-2023 (Development & Emergency Services- Licensing & Enforcement), we recommend that the City’s Sign By-law 135-1992, as amended, be amended to strengthen administrative and enforcement tools that will encourage greater compliance with the intent of the existing by-law, by approving the recommended amendments contained in this Report; AND THAT a comprehensive review of the Sign By-law 135-1992 be conducted in 2023 and a draft By-law be presented in late 2024 for consideration; AND THAT the amendment to By-law 135-1992 be presented to City Council for ratification on May 15, 2023.

WITH RESPECT to Report 163-2023 (Community Services - Facilities, Fleet & Energy Management), we recommend that paragraph one be amended by adding the following: With the exclusion of the professional roof installation; AND THAT the following be added after paragraph one: "AND THAT Administration issue a tender relating to the installation of the roof at Algoma Child Care Centre;"

WITH RESPECT to Report 163-2023 (Community Services – Facilities, Fleet and Energy Management), we recommend that Project No. JML2022041, for the Renovations to Algoma Child Care Centre be awarded to RML Contracting Ltd., up to the amount of $1,161,550.00 (inclusive of all taxes, provisional items and a contingency allowance); AND THAT the Manager – Supply Management be authorized to issue any purchase orders related to this project; AND THAT the General Manager, Community Services report any circumstances to City Council should significant variations in contract values occur as the work proceeds; AND THAT the Mayor and Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to Report 164-2023 (Infrastructure & Operations – Engineering & Operations), we recommend that Administration proceed with the next phase of the Centennial Botanical Conservatory facility renewal as outlined in this report; AND THAT $2,223,729 budget be secured from the Renew Thunder Bay fund for the Centennial Botanical Conservatory facility renewal project; AND THAT $848,706 budget be secured from the Renew Thunder Bay fund for the Conservatory Outdoor Events and Venue Space project in support of the Community Enhancement Program – Enhance Your Community Fund (NOHFC) application understanding that the City will be required to provide the additional funds to complete the project including any cost overruns that may occur; AND THAT Administration proceed with the Conservatory Outdoor Events and Venue Space project as outlined in this report, on condition of approved NOHFC funding; AND THAT Appropriation No. 5 be approved; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 157/2022 (Development & Emergency Services – Planning Services) we recommend that Administration’s future consideration of Plan of Subdivision applications in partially serviced areas follow the proposed strategy outlined in this report; AND THAT Outstanding Item 2021-112-DEV Official Plan – Partial Servicing & Advanced Wastewater Treatment for Subdivisions be removed from the outstanding list. AND THAT any necessary by-laws be presented to Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, May 15, 2023 at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.