Committee of the Whole

With respect to the January 11, 2021 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

With respect to the Memorandum from Mr. C. Campbell, Manager - Central Support, dated November 26, 2020, we recommend that City Council establish a loan envelope of up to $1,350,000 to support the Private Lead Water Service Replacement program consistent with the motion approved as a result of Report No. 55/2020 (Infrastructure & Operations - Environment); AND THAT Administration will report back in the fall of 2021 and annually thereafter on the program and provide recommendations on the status of loans issued along with any demand not met by the existing loan envelope. AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary By-laws be presented to City Council for ratification.

PAGE 3 OF 6 Committee of the Whole – Monday, January 11, 2021 With respect to the Memorandum from Mr. J. Sherband, Manager – Solid Waste and Recycling Services, dated December 17, 2020, relative to the Electrical and Electronic Equipment Program, we recommend that the City of Thunder Bay enter into a “Collection Site Operator Agreement” with Electronic Products Recycling Association (EPRA); AND THAT the Mayor and Clerk are authorized to execute this Agreement and any other necessary documentation related to the agreement; AND THAT any necessary by-laws are presented to City Council for ratification.

PAGE 4 OF 6 Committee of the Whole – Monday, January 11, 2021 WITH RESPECT to Report R 6/2021 (Community Services – Facilities, Fleet, and Energy Management), we recommend the contract for the purchase of six (6) new low floor specialized transit buses in the amount of $1,313,632.32 (inclusive of HST) be awarded to Creative Carriage Ltd of Saint George, Ontario; AND THAT the Manager – Supply Management be authorized to issue any purchase orders related to these purchases; AND THAT the Mayor and Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report R 4/2021 (Community Services - Recreation & Culture), we recommend that the report be received; AND THAT $56,293 be designated for potential emergency requests related to COVID-19 in 2021; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to Report No. R 7/2021 (Community Services - Recreation & Culture), we recommend that Appropriation 24 be approved to increase the existing 2020 capital budget by $851,275, equal to the combined amount of funding anticipated to be received from Northern Ontario Heritage Fund (NOHFC) and FedNor. AND THAT the 2020 capital budget for the Fort William Garden and Fort William Curling Club project be amended through the necessary appropriations in order to reflect the actual value of approved funding received from FedNor and NOHFC; AND THAT any necessary by-law be presented to Council for ratification.

THAT a Committee of the Whole - Closed Session meeting be scheduled for Monday, January 25, 2021 at 5:00 p.m. in order to receive information relative to advice that is subject to solicitor-client privilege, including communications necessary for that purpose, personal matters about an identifiable individual, including municipal or local board employees and labour relations or employee negotiations.