Committee of the Whole

THAT the purpose of the Committee of the Whole - Closed Session meeting on Monday, March 4, 2019 at 5:00 p.m. be amended by adding information relative to the security of the property of the municipality or local board; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

With respect to the March 4, 2019 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

PAGE 5 OF 10 Committee of the Whole – March 4, 2019 With respect to the deputation from the National Team Development Centre (NTDC) Thunder Bay relative to the request for $50,000 in funding for 2019, we recommend that Administration report back on or before March 18, 2019 relative to how this funding request could be fulfilled; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT the hour being 11:00 p.m., we continue with the business at hand.

With respect to Applications – Board Vacancies, we recommend that the following persons be appointed to the following Authorities, Boards, Commissions and Committees, as identified in the Report: A. THUNDER BAY PUBLIC LIBRARY BOARD (1) Citizen to serve the remainder of a four year term expiring November 30, 2022, or as soon after as their replacements have been appointed: 1. Margaret McLean PAGE 7 OF 10 Committee of the Whole – March 4, 2019 B. ANIMAL SERVICES COMMITTEE (1) Citizen to serve for the remainder of a two year term expiring November 30, 2020, or as soon as a replacement has been appointed: 1. Lorna Olsen (1) Citizen to serve for the remainder of a three year term expiring November 30, 2019, or as soon as a replacement has been appointed: 1. n/a (1) Citizen to serve the remainder of a four year term expiring November 30, 2022, or as soon as a replacement has been appointed: 1. Julie Hutka C. VICTORIAVILLE BOARD OF MANAGEMENT (1) Abutting owner to serve the remainder of a two year term expiring November 30, 2020 or as soon as a replacement has been appointed: 1. Frances Larizza (1) Tenant of Victoriaville to serve for the remainder of a two year term expiring November 30, 2020 or as soon as a replacement has been appointed: 1. Kathy Skirving (2) Two Citizens to serve the remainder of a four year term expiring November 30, 2022, or as soon as a replacement has been appointed: 1. Diana Lidemark 2. Larry Hebert

With Respect to Report No. R 25/2019 (City Manager's Office - Office of the City Clerk) we recommend that City Council approve amending Corporate Policy 08-01-03 COUNCIL VACANCY/LEAVES OF ABSENCE, as outlined in this Report; AND THAT any necessary by-laws be presented to City Council for ratification.

With Respect to Report R 31/2019 (City Manager’s Office – Office of the City Clerk) we recommend that City Council approve the process for recording disclosures of interest as outlined in this report and that it be implemented as of March 4, 2019; AND THAT the registry of disclosures be included in the City of Thunder Bay website following the March 4, 2019 meeting of City Council; AND THAT all members of Council complete and submit the written disclosure form as appended to this report for all disclosures to the Office of the City Clerk; AND THAT Procedural By-law 128-2012 be updated to include the information relative to disclosures of interest for members of council; AND THAT any other necessary by-laws be presented to City Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, March 11, 2019 at 5:30 p.m. in order to receive information relative to personal matters about an identifiable individual, including municipal or local board employees; litigat ion or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.