City Council

With respect to the February 10, 2020 City Council meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

The Minutes of the following Meetings of the Thunder Bay City Council, to be confirmed: 1. The Thunder Bay City Council - Special Session held on February 3, 2020.

With respect to the proposed Operation and Capital Budget we recommend that $32,000 for costs associated with MyTBay be removed from the budget.

With Respect to the Proposed 2020 Operating Budget, we recommend that City Council accept the following reduction from Administration’s 2020 Budget Revisions Options memorandum from Mr. Norm Gale, City Manager dated January 24, 2020: Schedule 2: Reduce incident reporting, reduction of $10,000.

With Respect to the Proposed 2020 Operating Budget – (Community Services - Fleet Services Division), we recommend that the proposed expansion of 2 FTE’s in Community Services (Transit mechanics) be eliminated in the 2020 budget; PAGE 7 OF 18 AND THAT $19,800 allocated to this expansion in the 2020 budget be reallocated to capital renewal and/or maintenance of city infrastructure.

THAT the motion relative to Increase to the General Capital Reserve Fund for Approved Infrastructure Projects in 2020 be amended by changing the amount from $515,000 to $265,300.

With respect to Amending Motion - Replacement of Lead Pipes on Personal Property relative to Report No. R 1/2020 (Corporate Services & Long-Term Care – Financial Services), we recommend that the $50,000 be funded from the stabilization reserve fund.

With respect to Report No. R 1/2020 (Corporate Services & Long-Term Care – Financial Services) we recommend that $50,000 be funded from the stabilization reserve fund for 2020 to be used for a program to assist property owners with lead service pipe replacement; AND THAT Administration report back to City Council on or before July 20, 2020 with further information, data from other municipalities and a recommended program framework for Council’s review and approval.

With Respect to the Proposed 2020 Operating Budget, we recommend that in accordance with the Program and Services Review, Phase One findings, that costs associated with Honorariums relative to the annual Retirements be reduced by $13,000; AND THAT Line 25 -Eliminate Corporate Pin program (recognition of 10, 20, 30, 40) years services) at a cost of $4,000 for long service pins in the list of reductions provided by Mr. N. Gale be approved; AND THAT these funds be reallocated to the Community Services Department – Recreation & Culture -Community, Youth and Cultural Funding Program.

With respect to the Eye on the Street Program, we recommend that Administration hold on any capital purchases aside from critical repairs until such time that a report on the future of this program can be received by Council on or before March 2, 2020.

With Respect to the Proposed 2020 Operating Budget we recommend that the capital budget of $731,600 for the Thunder Bay Public Library be reduced by $50,000; PAGE 10 OF 18 AND THAT $50,000 be reallocated to the Community, Youth and Cultural Funding Program.

With respect to the Amending Motion – Travel and Training Budget, we recommend that the first paragraph be amended by replacing $50,000 with $100,000.

With Respect to the Proposed 2020 Operating Budget, we recommend that the proposed 2020 Travel and Training Budget totaling $1 046 900 (as per the January 20, 2020 memo from L. Paradis, Manager, Budgets & Long Term Planning) be reduced by $100,000; AND THAT these funds be reallocated to capital renewal and/or maintenance of city infrastructure; PAGE 11 OF 18 AND THAT administration report back on or before March 2, 2020 relative to projects that can be captured by these funds.

With Respect to the Proposed 2020 Operating Budget we recommend that the capital budget of $731,600 for the Thunder Bay Public Library be reduced by $50,000; AND THAT $50,000 be reallocated to the Community, Youth and Cultural Funding Program.

With respect to Report No. R 1/2020 (Corporate Services and Long Term Care - Financial Services), we recommend that the proposed 2020 Operating and Capital budgets for tax and rate supported operations be received for consideration of Committee of the Whole; AND THAT the 2020 General Municipal Tax Supported Operating Budget be approved at $306,856,000 gross and $236,530,800 net; AND THAT the following Business Improvement Area levies be approved: 1. Waterfront District B.I.A. $81,500 2. Victoria Avenue B.I.A. $60,000; AND THAT the 2020 General Municipal Tax Supported Capital Budget be approved at $46,640,800 gross with financing as follows: Capital Financed by the Tax Levy (before EIRP and Debenture) 14,055,400 Enhanced Infrastructure Renewal Program (EIRP) 8,440,600 Less Debenture Debt (7,284,400) Net Capital Financed by the Tax Levy $15,211,600 Debenture Debt $7,284,400 PAGE 13 OF 18 Reserve & Reserve Funds: Capital Transit 295,900 CIT 457,900 Clean Green and Beautiful 320,000 Corporate Energy Innovation 45,000 Dedicated Gas Tax (Obligatory) 958,600 EMS Facility 20,000 EMS Vehicle & Equipment 915,000 Federal Gas Tax (Obligatory) 6,547,100 Fifty-Five Plus Centre Endowment 150,000 Fuel Farm 20,000 Ontario Community Infrastructure Fund (OCIF) 5,490,000 Recreation Trails 39,500 Renew Thunder Bay 400,000 Whalen Building 200,000 $15,859,000 Subsidy: Disaster Mitigation & Adaptation Funding 400,000 Investing in Canada Infrastructure Program (ICIP) - Transit Stream 6,328,000 $6,728

The Minutes of the following Committee of the Whole meeting(s), to be adopted: 1. February 3, 2020 Committee of the Whole; 2. January 8, 2020 Committee of the Whole - Special Session 2020 Budget; 3. January 9, 2020 Committee of the Whole - Special Session 2020 Budget; 4. January 14, 2020 Committee of the Whole - Special Session 2020 Budget; 5. January 16, 2020 Committee of the Whole - Special Session 2020 Budget; 6. January 22, 2020 Committee of the Whole - Special Session 2020 Budget; 7. January 29, 2020 Committee of the Whole - Special Session 2020 Budget.

The Minutes of the following Ward Meetings to be received: 1. Meeting No. 03-2019 of the Neebing Ward held on October 29, 2019; 2. Meeting No. 03-2019 of the McKellar Ward held on November 6, 2019; 3. Meeting No. 02-2019 of the Current River Ward held on December 12, 2019.

With respect to Report No. 2020CLS.007 (Development & Emergency Services - Realty Services) we recommend the City enter into a lease as tenant with The Corporation of the Municipality of Oliver Paipoonge (“Oliver Paipoonge”) of an ambulance base facility to be constructed at 15 Marian Street, Kakabeka Falls, Ontario; AND THAT the City enter into a municipal capital facilities agreement with Oliver Paipoonge; AND THAT the General Manager Development & Emergency Services be authorized to execute all required documentation in form and content satisfactory to the City Solicitor; AND THAT any necessary by-laws be presented to Council for ratification.

THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered: 1. A By-law to confirm the proceedings of a meeting of Council, this 10th day of February, 2020. PAGE 17 OF 18 By-law Number: BL 19/2020