City Council

With respect to the April 29, 2019 City Council meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

THAT the Minutes of the following Meetings of the Thunder Bay City Council, be confirmed: The Thunder Bay City Council meeting held on April 8, 2019; The Thunder Bay City Council (Public Meeting) held on April 15, 2019.

With respect to the timing of the presentation of the By-law to establish a Designated Truck Route in the City of Thunder Bay, we recommend that Administration be directed to poll the members of Council regarding their planned attendance at upcoming City Council meetings and schedule the By-law to be presented at the earliest City Council meeting that all members plan to attend.

THAT the Minutes of the following Committee of the Whole meeting(s ), be adopted: 1. April 8, 2019 Committee of the Whole; 2. April 15, 2019 Committee of the Whole, as amended.

With respect to Report No. 2019CLS.010 (Human Resources & Corporate Safety), we recommend that a 1.5% general increase be applied effective January 1, 2019 to all non-union managerial employees governed by Schedule A of the Managerial and Non-Union By-Law, and that the Non- Union Managerial Salary Schedule be ame nded accordingly; THAT the non-affiliated pay schedule be realigned as outlined in the report effective January 1, 2019, and that the Non-Affiliated Pay Schedule be amended accordingly; AND THAT any necessary by-laws be presented to Council for ratification.

With respect to Report No. R 18/2019 (Infrastructure and Operations – Engineering) we recommend that Contract No. 1, 2019 for Asphalt Surface Rehabilitation I be awarded to Pioneer Construction Inc. who submitted the lowest bid in the amount of $4,250,815.73 (inclusive of HST); it being noted that the amount shown is based on estimated quantities and final payment for this contract be based on measured quantities for the completed work; AND THAT Appropriation Change Order No. 3 (Attachment ‘A’) be approved; AND THAT the General Manager of Infrastructure and Operations report any circumstances to City Council should significant variations in the contract quantities occur; AND THAT the Mayor and City Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary By-laws be presented to City Council for ratification.

With respect to Report No. 35/2019 (Engineering and Operations - Engineering), we recommend that Contract 3, 2019 for Sewer and Watermain Replacement I be awarded to Nadin Contracting Ltd, which submitted the lowest tender in the amount of $2,511,870.79 (inclusive of HST); it being noted that the amount shown is based on estimated quantities; final payment for this Contract will be based on measured quantities for the complete work; AND THAT the General Manager of Infrastructure and Operations report significant variations in the Contract quantities to City Council; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary By-laws be presented to City Council for ratification.

With respect to Report R 58/2019 (Infrastructure and Operations – Engineering) we recommend that Contract 4, 2019 – Syndicate Avenue Storm Sewer and Watermain be awarded to Makkinga Contracting and Equipment Rentals Ltd. who submitted the lowest tender in the amount of $1,904,452.28 [inclusive of HST]; it being noted that the amount shown is based on estimated quantities, final payment for this Contract will be based on measured quantities for the completed work; PAGE 5 OF 9 City Council – April 29, 2019 AND THAT the General Manager of Infrastruct ure and Operations report significant variations in the Contract quantities to City Council; AND THAT the Mayor and City Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to Report R 28/2019 (Engineering & Operations – Engineering) we recommend that Contract 6, 2019 – Empress Avenue Reconstruction – Phase II be awarded to Makkinga Contracting and Equipment Rentals Ltd. who submitted the lowest tender in the amount of $2,651,012.21 [inclusive of HST]; it bei ng noted that the amount shown is based on estimated quantities, final payment for this Contract will be based on measured quantities for the completed work; AND THAT the General Manager of Infrastructure and Operations report any significant variations in the contract quantities to City Council; AND THAT the Mayor and City Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to Report No. 66 /2019 (Thunder Bay Fire Rescue) we recommend that the Strategic Planning process f or Thunder Bay Fire Rescue commence with Emergency Management & Training Inc being awarded the work as outlined in this Report; AND that Appropriation Change Order No. 5, as appended to this Report, be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT the following By-law(s) be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered: 1. A By-law to remove a Holding Symbol pursuant to Section 36 of the Planning Act R.S.O., as amended (193 -189 Bruce Street) By-law Number: BL 43/2019

THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered: 1. A By-law to confirm the proceedings of a meeting of Council, this 29th day of April, 2019 By-law Number: BL 48/2019