Committee of the Whole

With respect to the establishment of the November 2, 2020 Committee of the Whole – Closed Session meeting, we recommend that the purpose be amended to a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and a position, plan, procedure, Committee of the Whole – November 2, 2020 criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

With respect to the November 2, 2020 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

With respect to the deputation provided by the Friends of Chippewa Park at the November 2, 2020 Committee of the Whole meeting, we recommend that the request made by the deputants be referred to Administration; AND THAT Administration report back on or before December 7, 2020; AND THAT any necessary by-laws be presented to Council for ratification.

With respect to Report No. 2020CLS.045 (Community Services), we recommend that Administration proceed as directed in this Report.

With respect to Report No. 2020CLS.012 (Realty Services), we recommend that Administration proceed as directed in this Report.

With Respect to Report R 131/2020 (Infrastructure & Operations – Engineering & Operations), we recommend a roundabout as the preferred intersection control at the intersection at Edward Street and Redwood Avenue; AND THAT new pedestrian crossovers be constructed as outlined in this report as part of the roundabout installation; AND THAT a roundabout and pedestrian crossover at Edward Street and Redwood Avenue intersection be included in the 2021 Capital Budget for Council’s consideration; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT we resolve into Closed Session in order to receive information subject to advice that is subject to solicitor-client privilege, including communications necessary for that purpose, that is relative to Report No. R 128/2020 (Infrastructure & Operations – Engineering & Operations) and then revert back to open session to continue with the business at hand.

With respect to Report No. R 128/2020 (Infrastructure & Operations - Engineering & Operations) we recommend that purchase orders for Contract 15, 2020 for Tom Jones Corporation and JML Engineering be increased by a maximum of $500,000 for extra work and contract administration required to complete the rehabilitation of the Marina Pedestrian Overpass; it being noted that final payment for this contract will be based on measured quantities for the completed work; AND THAT Appropriation No. 21 be approved; AND THAT the General Manager of Infrastructure and Operations report any circumstances to City Council should any significant variations in the contract quantities occur; AND THAT the Mayor and City Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary bylaws be presented to City Council for ratification.

With respect to Report No. R96/2020, we recommend that Administration monitor results of other municipalities participating in the Ontario Electric Scooter (eScooter) pilot program; AND THAT Administration report back to Council on the results of the pilot program to inform future decisions on eScooter implementation in the City of Thunder Bay on or before December 2026; AND THAT any necessary by-laws be presented to Council for ratification.

THAT the resolution relative to Report No. R 134/2020 (Community Services – Recreation & Culture), be amended by adding the following paragraph after paragraph one: “AND THAT Attachment A be amended to include Fort William Gardens in the ‘Recommended Operations to Reopen with Program Modifications’ section to re-open as soon as possible”

With Respect to Report R 134/2020 (Community Services – Recreation & Culture) we recommend that Administration be directed to implement the Phase 2 Fall 2020 Operations service level changes outlined in Attachment A to this report; AND THAT Attachment A be amended to include Fort William Gardens in the ‘Recommended Operations to Reopen with Program Modifications’ section to re-open as soon as possible; AND THAT any necessary by-laws be presented to City Council for ratification.

With Respect to Report No. R 122/2020 (Corporate Services & Long Term Care - Financial Services), we recommend that the report be received; AND THAT Appropriation No. 14 be approved (Attachment A); AND THAT any necessary by-laws be presented to City Council for ratification.

THAT the hour being 11:00 p.m., we continue with the business at hand.

With respect to Report No. R 114/2020 (City Manager’s Office - Office of the City Clerk), and pursuant to Section 242 of the Municipal Act, 2001, we recommend that the following Members of Council be appointed Acting Mayor, in the Mayor’s absence, for the month indicated opposite their name: December 2020 Councillor Kristen Oliver January 2021 Councillor Aldo Ruberto February 2021 Councillor Brian McKinnon March 2021 Councillor Cody Fraser April 2021 Councillor Andrew Foulds PAGE 12 OF 15 Committee of the Whole – November 2, 2020 May 2021 Councillor Rebecca Johnson June 2021 Councillor Shelby Ch’ng July 2021 Councillor Mark Bentz August 2021 Councillor Peng You September 2021 Councillor Brian Hamilton October 2021 Councillor Albert Aiello November 2021 Councillor Trevor Giertuga AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to the Memorandum from Councillor Peng You dated October 20, 2020, we recommend that Administration report back the costs and timelines associated with the implementation of automated speed enforcement systems (photo radar); AND THAT Administration consult with the Thunder Bay Police Service to determine the recommended locations for installation of automated speed enforcement systems; AND THAT the report be received on or before November 30, 2021; AND THAT any necessary by-laws be presented to City Council for ratification.

With Respect to the Memorandum from Ms. K. Power dated October 21, 2020 relative to the review of Committee Expenses – Meals (Outstanding Item No. 2020-009) we recommend that the review be deferred until after at least 75% of Committees of Council resume meeting to in-person meetings.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, November 9, 2020 at 5:00 p.m. in order to receive information relative to personal matters about an identifiable individual, including municipal or local board employees; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.