Committee of the Whole

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, March 22, 2021 at 5:30 p.m. in order to receive information relative to personal matters about an identifiable individual, including municipal or local board employees; labour relations or employee negotiations; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

WITH RESPECT to the March 22, 2021 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to Report No. 2021CLS.007 (Human Resources & Corporate Safety), we recommend that a 1.5% general increase be applied effective January 1, 2021 and a 1.0% general increase be applied effective July 1, 2021 to all non-union managerial employees governed by Schedule A of the Non-Union Managerial By-Law, and that the Non-Union Managerial Salary Schedule be amended accordingly; AND THAT a wage adjustment recommendation for non-affiliated employees be brought forward in June 2021; AND THAT the per visit cap be removed from the paramedical benefit coverage effective April 1, 2021 for the non-union managerial and members of Council; AND THAT any necessary By-Laws be presented to Council for ratification.

WITH RESPECT to the Confidential Memorandums from Ms. K. Power, City Clerk, dated March 9, 2021 and March 18, 2021 we recommend that the following person be appointed to the Clean, Green and Beautiful Committee: (1) One Citizen to serve as a youth representative for a remainder of a four year term expiring November 30, 2022, or as soon after as their replacement has been appointed: 1. Jessica Reinhart AND THAT Kathleen Lynch, President Confederation College be appointed to the Sister Cities Advisory Committee for the remainder of a three year term, expiring November 30, 2024 or until such time as a replacement is appointed; AND THAT Ms. Lynch be provided the option to send a designate with full voting rights should she be unable to attend a Sister Cities Meeting.

WITH RESPECT to Report R 21/2021 (City Manager’s Office – Office of the City Clerk), we recommend that the 2019-2024 Multi-Year Accessibility Plan, as appended to this report, be adopted; PAGE 7 OF 15 Committee of the Whole – March 22, 2021 AND THAT Corporate Policy 08-01-04 – Accessibility Policy, be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report R 22/2021 (Community Services – Recreation and Culture) Update - Potential Future Uses – Dease Park/former Dease Pool Site, we recommend that Council receive the results of the targeted public engagement; AND THAT the proposed redevelopment plan for Dease Park be approved (as reflected in Attachments 1 – 3); AND THAT Appropriation #2 be approved (Attachment 4); AND THAT Administration proceed with detailed design and construction for Dease Park Phases 1 and 2 Redevelopment, subject to the approved capital budget and any additional approved funding as a result an application to the Canada Healthy Communities Initiative and/or other external funding sources; AND THAT Administration proceed with broader public engagement on a new proposed re- development option for the former Dease Pool site, reflected as Option B in this report, that includes a proposed skate park, and a range of options for proposed traffic calming measures for Dease Street, and report back with a recommendation on the revised concept plans for the former Dease Pool site and Dease Street by Q3 2021; PAGE 8 OF 15 Committee of the Whole – March 22, 2021 AND THAT Administration consult with the Heritage Advisory Committee on a more refined concept plan for the commemoration of the cultural history of Dease Pool, including the form, content, and location of that commemoration and report back on these plans by Q3 2021; AND THAT any necessary by-laws be presented to City Council for ratificati

WITH RESPECT to Report R 30/2021 (Community Services - Central Support Services), we recommend the Transfer Payment Agreement for the Safe Restart Agreement (SRA) – Phase 2 Municipal Transit Funding and any and all subsequent agreements between the Ontario Ministry of Transportation and the Corporation of the City of Thunder Bay be approved; AND THAT where necessary that an interest bearing reserve account be used to receive funds related to this program where funds are delivered prior to the actual expense of the funds; AND THAT any necessary by-laws be presented to City Council for ratification; AND THAT the Mayor and City Clerk be authorized to sign any necessary agreements or contracts related to this funding program.

WITH RESPECT to Report R 14/2021 (Corporate Services & Long Term Care – Revenue), we recommend that this report be received for information; AND THAT with respect to the optional small business property sub-class, staff be directed to undertake a policy review and financial impact analysis following release of the regulations by the Province; and report back to Council with recommendations for the 2022 and subsequent taxation years.

WITH RESPECT to Report R 16/2021 (Corporate Services & Long Term Care - Revenue), we recommend the registration of tax arrears certificates against the properties as shown in Attachment A to this Report for which real property tax is owing for a period of over two years unless taxes are paid by the registration date; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report R 17/2021 (Corporate Services & Long Term Care - Revenue), we recommend that the cancellation, reduction or refund of taxes totaling $16,068.26 as outlined in the Report be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report R 27/2021 (City Manager's Office – Human Resources and Corporate Safety Division) as per the direction of City Council in Report R 29/2018, we recommend that the remuneration for City Council be amended for the annual adjustment of half the rate of inflation for 2020 for Thunder Bay (0.55%); AND THAT this increase be retroactive to January 1, 2021; AND THAT Administration continue to present annual adjustments as directed that equal half the rate of inflation for the previous calendar year for Thunder Bay; AND THAT annual adjustments be presented to City Council for approval in conjunction with the annual review of By-law164-1989 (Non-union and Managerial Personnel of the Corporation of the City of Thunder Bay); PAGE 11 OF 15 Committee of the Whole – March 22, 2021 AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report R 31/2021 (Infrastructure & Operations – Central Support) we recommend that Video Management System and control room equipment be single sourced to the firm of Paladin Technologies and that an agreement in the amount of $95,538.76 [inclusive of HST] be approved for hardware and software purchase and configuration associated with this project; AND THAT the Mayor and City Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Ms. K. Cannon, Director – Revenue dated February 12, 2021, we recommend that By-law 045-2014 be amended, to update the exemption for the Polish Combatants' Association in Canada Branch No. 1 (Lakehead), Inc. to include all properties owned and occupied by the Polish Combatants Association that meet the criteria as identified in section 6.1 of the Assessment Act and to remove Royal Canadian Legion properties that are now exempt under section 3(1)15.1 of the Assessment Act.

WITH RESPECT to the memorandum from Ms. K. Dixon, Director - Director Engineering & Operations – Infrastructure & Operations dated March 5, 2021 relative to the Landscaping Design at Edward St / Redwood Ave Roundabout, we recommend that the Medicine Wheel Design and landscaping installation as outlined in the memorandum be approved; AND THAT the funding required for the ongoing maintenance of the installation be included in the 2022 budget and all budget years going forward; AND THAT any necessary by-laws be presented for ratification.

THAT a Committee of the Whole – Special Session meeting be scheduled on Monday, March 29, 2021 at 6:30 pm in order to receive reports and information previously scheduled for the March 15, 2021 Committee of the Whole Meeting that required cancellation due to technical interruptions in addition to any reports and information that are time sensitive or have legislative requirements; AND THAT a City Council – Special Session meeting be scheduled for Monday, March 29, 2021 immediately following the Committee of the Whole – Special Session meeting, in order to ratify previous minutes of Committee of the Whole and City Council, to ratify any required resolutions from the March 29, 2021 Committee of the Whole – Special Session meeting, and to consider any necessary by-laws; AND THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, March 29, 2021 at 6:00 p.m. in order to receive information relative to labour relations or employee negotiations.

WITH RESPECT to the memorandum from Chief G. Hankkio, Fire Chief, we recommend that By- law 17/2021 be further amended relative to Schedule C of the User Fee By-law to include the following language: “Current MTO rate per vehicle & personnel/hour plus any costs to Thunder Bay Fire Rescue or the City of Thunder Bay for each and every call. Should the insurer pay the coverage to the property owner, the property owner is liable to remit these funds to the municipality or its representative.”