Committee of the Whole

WITH RESPECT to the resolution to establish the Monday, June 28, 2021 Committee of the Whole – Closed Session, we recommend that the following reason be added: “labour relations or employee negotiations” AND THAT the meeting start time be changed to 4:30 p.m.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, June 28, 2021 at 4:30 p.m. in order to receive information relative to the security of the property of the municipality or local board; personal matters about an identifiable individual, including municipal or local board employees; a proposed or pending acquisition or disposition of land by the municipality or local board; litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; a meeting of a council or local board or of a committee of either of them may be closed to the public if the following conditions are both satisfied: The meeting is held for the purpose of educating or training the members; and at the meeting no member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of the council, local board or committee. 2006, c. 32, Sched. A, s. 103 (1); and labour relations or employee negotiations.

WITH RESPECT to the June 28, 2021 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to Report 2021CLS.015 (Development & Emergency Services - Realty Services), we recommend that the properties and easement interests described in this report be declared surplus to the City's requirements pursuant to the City's policies, and be disposed of in accordance with the method( s) set out in this report; AND THAT public notice of the proposed disposals be given in the manner set out in this report; AND THAT the City's interest in the lane, being Part of Lane, Block 4, Registered Plan W-185 Neebing, abutting Lot 11, Block 4, Registered Plan W-185 (A102) once closed, be sold to the abutting property owner of 1311 Neebing Avenue, for lot enlargement purposes at the appraised market value of $9,185.00 and in exchange for transferring to the City a portion of front lands along Neebing Avenue for road widening purposes; AND THAT the City's interest in the lane, being Part of Lane, Registered Plan 374, abutting Part of Lot 186 and all of Lot 187, Registered Plan 374 (D73) once closed, be sold to the abutting property owner of 107 Matthews Street, William Donald Witiluk, for lot enlargement purposes at the appraised market value of $3,938.00; AND THAT the City grant an easement interest over a p01iion of the property municipally known as the unopened and unmaintained portion of Hunter Road, being Part of Mining Location 21, White's Survey and designated as Parts 1 & 2 on Reference Plan 55R-14790 (F95), for utility purposes at the request of Enbridge Gas Inc. at t

WITH RESPECT to Report No. 2021CLS.022 (Human Resources & Corporate Safety) we recommend that the Memorandum of Settlement between the Corporation of the City of Thunder Bay and the United Food & Commercial Workers (UFCW), Local 175 be approved; AND THAT the Mayor and Clerk be authorized to execute all necessary agreements; AND THAT the necessary by-law be presented to City Council for ratification.

WITH RESPECT to Report No. 2021CLS.023 (Human Resources & Corporate Safety), we recommend that a 2.5% general wage increase be applied to all Non-Affiliated Employees effective January 1, 2021, and that the Non-Affiliated Salary Schedule be amended accordingly; AND THAT any necessary By-Laws be presented to Council for ratification.

WITH RESPECT to the confidential memorandum from Ms. K. Power, City Clerk dated May 31, 2021, we recommend that Administration proceed as directed in Closed Session.

WITH RESPECT to the deputation from Rainbow Collective of Thunder Bay on June 28, 2021, we recommend that recommendations 2 to 4 contained in the deputation, as follows: PAGE 10 OF 16 Committee of the Whole – Monday, June 28, 2021  Mandatory training on gender and sexual diversity and inclusion for Members of Council, Administration and Committees of Council  Implementing the use of pronouns for Members of Council and staff, through email signatures and name tags  Implementing the use of expanded gender marker selection on all community engagements, surveys and forms be referred back to Administration for review and to determine the feasibility of introducing the concepts within the Corporation; AND THAT Administration report back on or before October 31, 2021; AND THAT any necessary bylaws be presented to Council for ratification.

WITH RESPECT to Report R 59/2021 (City Manager’s Office - Office of the City Clerk), we recommend that the Terms of Reference for the Heritage Advisory Committee, as appended to this report as Attachment A, be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

Draft Plan of Subdivision (For consideration by Council on June 28, 2021) THAT a Public Meeting having been held with respect to the application by MGN TBAY Inc. and Lormar Construction Limited, to create three (3) lots, one (1) block, and one (1) new street, as shown on the plan in Attachment “A” to Report No. 65/2021(Planning Services) on MCINTYRE SECTION PT SW QUARTER 40 RP 55R14739 PARTS 1 AND 2, RP 55R14693 PARTS 1 TO 7; THUNDER BAY, 1535 &1545 Golf Links Road (58T-21501), draft plan approval is hereby issued for a period of 3 years, subject to the conditions outlined in Attachment "D" and on the plan dated March 4, 2021 Draft Plan of Subdivision prepared by TBT Surveyors Inc. in Attachment "A" to Report No. R 65/2021(Planning Services); AND THAT the proposed street name “Gabriella Court” is added to the approved street name list. AND THAT the plan of subdivision proceeds to final approval to the satisfaction of the Engineering and Planning Services Divisions; AND THAT the necessary By-laws be presented to City Council for ratification; ALL as contained in Report No. 65/2021 (Planning Services), as submitted by the Development & Emergency Services Department.

PAGE 12 OF 16 Committee of the Whole – Monday, June 28, 2021 WITH RESPECT to Report R 91/2021 (Fire Services), we recommend that the Mayor and Clerk be authorized to execute the proposed Memorandum of Understanding (MOU) between The Corporation of the City of Thunder Bay (City) and Her Majesty the Queen in Right of Ontario as represented by the Solicitor General operating through the Ontario Fire College in form and content satisfactory to the City Solicitor; AND THAT the Mayor and Clerk be authorized to execute any other necessary documentation; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to Report R 80/2021 (Corporate Strategic Services – City Manager’s Office), we recommend that the Thunder Bay Community Safety and Well-Being Plan 2021-2025 (the Plan) be approved; AND THAT a copy be forwarded to the Office of the Solicitor General via the Office of the City Clerk by the July 1, 2021 deadline; AND THAT the Community Safety and Well-Being (CSWB) Advisory Committee be appointed as the Committee of Council for CSWB implementation and monitoring; AND THAT the Crime Prevention Council be dissolved as a Committee of Council; PAGE 13 OF 16 Committee of the Whole – Monday, June 28, 2021 AND THAT the CSWB Advisory Committee Terms of Reference be presented to Council on or before October 25, 2021 for consideration; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report R 79/2021 (City Manager’s Office - Corporate Strategic Services, Indigenous Relations & Inclusion (IRI)), we recommend that the Fifth Annual Report as described in Attachments A, B, C and D be approved and submitted to the Ontario Chief Coroner; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from K. Dixon dated June 24, 2021, we recommend that the City of Thunder Bay participate in the lignin asphalt trial summarized in the noted memorandum with a maximum contribution of $55,000 for construction and in-kind work; PAGE 15 OF 16 Committee of the Whole – Monday, June 28, 2021 AND THAT any necessary appropriations be approved; AND THAT the General Manager of Infrastructure and Operations report any circumstances to City Council should any significant variations in the construction costs occur; AND THAT the Mayor and City Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary bylaws be presented to City Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, July 19, 2021 at 5:30 p.m. in order to receive information relative to personal matters about an identifiable individual, including municipal or local board employees; labour relations or employee negotiations.