Committee of the Whole

WITH RESPECT to the resolution to establish the Monday, September 23, 2024 Committee of the Whole – Closed Session, we recommend that the following reason be added: (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, September 23, 2024 at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (d) labour relations or employee negotiations. (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

WITH RESPECT to the September 23, 2024 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to the Confidential Memorandum from Deputy City Solicitor Cynthia Cline dated September 23, 2024, we recommend that Administration proceed as directed in Closed Session.

WITH RESPECT to Report 2024CLS.025 (Human Resources), we recommend that Administration proceed as directed in Closed Session.

WITH RESPECT to Report 2024CLS.032 (Human Resources), we recommend that Administration proceed as directed in Closed Session.

WITH RESPECT to Corporate Report 365-2024 - City Manager – Human Resources we recommend that the draft City Manager By-law, as attached to this report as Attachment “A”, be approved and brought forward for formal presentation at the October 7, 2024 meeting; AND THAT the current City Manager By-law (being By-law Number 84-1993) be brought forward for repeal in addition to Chapter 113, titled City Manager – Duty, of the Municipal Code at the October 7, 2024 City Council meeting.

WITH RESPECT to Report 353-2024-Corporate Services-Revenue, we recommend that Administration be authorized to enter into agreements with the Crown relative to any Crown liens registered against the following properties that did not sell in the 2024 tax sale: Roll Number Address Balance at August 31, 2024 04.144.00400.0000 130 May Street South $845,556.81 04.173.36300.0000 814 112th Street $3,736.02 04.217.08300.0000 113 Amelia Street West $43,899.57 AND THAT upon entering into agreements with the Crown relative to any Crown liens, the City Treasurer vest the following properties in the name of the municipality being properties having a low environmental risk and that the properties be retained by the municipality: Roll Number Address 04.173.36300.0000 814 112th Street AND THAT upon entering into agreements with the Crown relative to any Crown liens, the City Treasurer vest the following properties in the name of the municipality, having low environmental risk and that the properties be declared surplus to municipal needs and advertised for sale on the open market: Roll Number Address 04.144.00400.0000 130 May Street South 04.217.08300.0000 113 Amelia Street West AND THAT upon the vesting of properties, taxes be written off as uncollectible; AND THAT immediately upon the vesting of properties, Administration take the appropriate steps to manage all risks associated with ownership of the properties; AND THAT the Director – Development Services be authorized to execute all requi

WITH RESPECT to Report 338-2024-Corporate Services-Revenue, we recommend that the cancellation, reduction or refund of taxes totaling $56,136.19 as outlined in the Report be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 339-2024-Corporate Services– Revenue, we recommend that the cancellation, reduction or refund of taxes totaling $24,080.58 due to gross or manifest errors in the preparation of the assessment rolls as outlined in the Report be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 262-2024-Corporate Services-Revenue, we recommend that the Municipal Accommodation Tax (MAT) rate be increased from 4% to 5% effective January 1, 2025; AND THAT By-law 74/2018 be amended by changing the MAT rate from 4% to 5% and deleting Schedule A and Schedule B; AND THAT Outstanding List Item 2024-004-ADM Corporate Services – Request for Review - Municipal Accommodation Tax, be removed from the Outstanding List; AND THAT the amendment to By-law 74-2018 be presented to City Council for ratification on October 7, 2024.

WITH RESPECT to Report 335-2024-Corporate Services-Office of the City Treasurer, we recommend that the amendments to the Capital General Reserve Fund and Stabilization Reserve be approved as outlined in this Report. AND THAT By-law Schedule 8 to By-law 220-2023 - Capital General Reserve Fund Policy be repealed and replaced with the revised Schedule 8 - Capital General Reserve Fund as appended in Attachment 1; AND THAT the Stabilization Reserve schedule within Appendix A – Schedule of Reserves included in the Reserve and Reserve Fund Policy (Policy No. 05-01-08) be replaced with the revised Stabilization Reserve schedule as appended in Attachment 2; AND THAT a Recreation & Culture Capital Reserve Fund and Thunder Bay Community Tennis Centre Capital Reserve Fund be created as detailed in this Report; AND THAT By-law 220-2023 be amended by adding Schedules 49 and 50, as appended in Attachments 3 and 4; AND THAT the Art in Public Places Trust Fund, Community Centres Reserve Fund, and Fort William Stadium Reserve Fund be repealed and closed. The remaining balances and commitments will be transferred to the Recreation & Culture Capital Reserve Fund as detailed in this Report; AND THAT By-law 220-2023 be further amended by repealing Schedule 12 - Community Centres Reserve Fund and Schedule 20 - Fort William Stadium Reserve Fund; AND THAT By-law 220-2023 be further amended by adding Schedule 51 -Building Faster Fund Reserve Fundas appended in Attachment 5; AND THAT any necessary by-l

WITH RESPECT to Report 349-2024 - City Manager's Office - Strategic Initiatives & Engagement, we recommend that the recommendations included in this report be re-presented at the October 28, 2024 Committee of the Whole meeting for approval and include any feedback received internally and externally for information.

WITH RESPECT to the Memorandum from Matt Pearson, Manager – Central Support Infrastructure, Development and Operations, dated September 13, 2024, we recommend that Outstanding Item 2024-101-INO-Cemetery By-Law be deferred from October 7, 2024 to on or before December 16, 2024.