Committee of the Whole

With respect to the May 11, 2020 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

With respect to Report No. 2020CLS.019 (Legal Services), we recommend that Administration proceed as directed in Closed Session.

With respect to Report No. R 43/2020 (Infrastructure & Operations - Engineering & Operations), we recommend that Contract 2, 2020 – Sidewalks and Traffic Control be awarded to RJ Concrete & Construction Ltd who submitted the lowest revised tender in the amount of $1,427,516.01 [inclusive of HST]; it being noted that the amount shown is based on estimated quantities; final payment for this contract will be based on measured quantities for the completed work; AND THAT the General Manager of Infrastructure and Operations report any circumstances to City Council should significant variation in the contract quantities occur; AND THAT temporary stop control be implemented on Pine Street at the Red River Road and Pine Street intersection for the duration of the traffic signal reconstruction; AND THAT the Mayor and City Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary bylaws be presented to City Council for ratification.

With respect to this memorandum from Paul Burke, Sport & Community Development Supervisor dated April 29, 2020, we recommend that Administration proceed with plans to deliver a Neighbour Day campaign in 2020; AND THAT $6,000 allocated for the Street Event Grant in the 2020 Operating Budget be reallocated to cover Neighbour Day expenses; AND THAT Administration report back during the 2021 budget process with plans for 2021 Neighbour Day activities; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to the memorandum from Councillor S’ Ch’ng dated April 27, 2020, relative to the Allowance of Backyard Chickens, we recommend that the item be deferred to the September 28, 2020 Committee of the Whole meeting.

With respect to the work associated with the drafting of a proposed amendment to the Zoning By- law and the Official Plan to allow for backyard chickens, we recommend that Administration report back on what work would need to be completed to bring amendments forward; AND THAT the report include a breakdown of any financial impacts as well as considerations that apply under the Planning Act as per the current State of Emergency; AND THAT the report be received on or before July 20, 2020; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to the motion relative to Cost Containment, we recommend that the report back date for Administration be changed from June 15, 2020 to July 20, 2020.

With respect to the financial implications outlined in Report R 38/2020 (Corporate Services & Long Term Care) - Financial Implications of COVID-19 Pandemic & Budget Variance Report #1, we recommend that Administration report back on June 15, 2020 relative to the savings that have already been identified as cost containment measures and other potential savings that have been identified as potential cost mitigation measures; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, May 25, 2020 at 5:00 p.m. in order to receive information relative to personal matters about an identifiable individual, including municipal or local board employees; a proposed or pending acquisition or disposition of land by the municipality or local board; labour relations or employee negotiations; litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.