City Council

With respect to the June 3, 2019 City Council meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

THAT the Minutes of the following Meetings of the Thunder Bay City Council, be confirmed: 1. The Thunder Bay City Council Public Meeting held on May 27, 2019. 2. The Thunder Bay City Council Meeting held on May 27, 2019.

With respect to the Corporate Tax Policy Report R 91/2019 (Revenue), we recommend that Administration be directed to undertake a review relative to phasing out the 30% municipal discount factors applied to vacant and excess land subclasses in the commercial and industrial property classes; AND THAT the special service area boundary be extended for sewage and land drainage and street lighting as included in Attachment 2; AND THAT graduated taxation apply to the large industrial property class for 2019 with two bands of taxation, the lower band being taxed at 81% of the upper band and the CVA boundary between taxation bands be $18.5 million; AND THAT the recommended tax ratios and tax rates included in Attachment 8 be approved for the 2019 taxation year; AND THAT the final tax levy be due in two installments on August 7th and October 3rd, 2019; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT the Minutes of the following Committee of the Whole meeting(s), be adopted: 1. May 27, 2019 Committee of the Whole.

With respect to Report No. R 85/2019 (Infrastructure & Operations – Engineering) we recommend that Contract 7, 2019 for Golf Links Road/Junot Avenue Improvements – Stage 3 be awarded to Bruno’s Contracting (Thunder Bay) Ltd who submitted the lowest revised tender in the amount of $4,044,720.82 [inclusive of HST]; it being noted that the amount shown is based on estimated quantities; final payment for this contract will be based on measured quantities for the completed work; PAGE 4 OF 9 City Council – June 3, 2019 AND THAT consulting engineering services be sole sourced to the firm of Hatch and that an agreement in the amount of $102,481.96[inclusive of HST] be approved for construction administration associated with this contract; AND THAT the local improvement sanitary sewer extension on Junot Avenue should proceed as part of the project at an estimated cost of $203,200.00 GROSS; $94,200.00 NET; AND THAT a pedestrian crossover be installed to meet the previous Council direction to have pedestrian signals installed to assist pedestrians at the Junot Avenue and Windsor Street intersection and the Traffic Bylaw amended accordingly; AND THAT the General Manager of Infrastructure and Operations report any circumstances to City Council should any significant variations in the contract quantities occur; AND THAT Appropriation Change order No. 7 be approved; AND THAT the Mayor and City Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary byl

With respect to Report R 54/2019 (Infrastructure & Operations – Engineering) we recommend that Contract 9, 2019 – Southward Storm Sewers be awarded to Nadin Contracting Ltd. who submitted the lowest revised tender in the amount of $1,720,916.27 [inclusive of HST]; it being noted that the amount shown is based on estimated quantities, final payment for this Contract will be based on measured quantities for the completed work; AND THAT the General Manager of Infrastructure and Operations report significant variations in the Contract quantities to City Council; AND THAT the Mayor and City Clerk be authorized to sign all documentation related to these matters; PAGE 5 OF 9 City Council – June 3, 2019 AND THAT any necessary bylaws be presented to City Council for ratification.

With respect to Report No. R 26/2019 (Infrastructure & Operations – Engineering) we recommend that Contract 5, 2019 – Asphalt Surface Rehabilitation II be awarded to Bruno’s Contracting Limited who submitted the lowest revised bid in the amount of $2,976,278.75 (inclusive of HST); it being noted the amount shown is based on estimated quantities; final payment for this contract will be based on measured quantities for the completed work; AND THAT the General Manager of Infrastructure and Operations report any circumstances to City Council should significant variations in contract quantities occur; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary By-laws be presented to City Council for ratification;

With respect to Corporate Report No. R 94/2019 (Community Services – Asset Management), we recommend that Project No. 15-302, for the Boiler Replacement at Pioneer Ridge Long Term Care and Senior Services be awarded to A. Villeneuve Mechanical, up to the amount of $686,508.00 (inclusive of all taxes and a contingency allowance); AND THAT the Manager – Supply Management be authorized to issue any purchase orders related to this project; AND THAT the General Manager – Community Services report any circumstances to City Council should significant variations in contract values occur as the work proceeds; AND THAT the Mayor and Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary By-laws be presented to City Council for ratification.

With respect to Report No. 101/2019 (Infrastructure & Operations – Engineering) we recommend that rehabilitation work to the McKellar River Lift Bridge Deck be single sourced to Sacchetti Construction Ltd. and that an agreement in the amount of $317,417.00. [inclusive of HST] be approved for the cost of construction services. AND THAT Appropriation No 12 be approved; AND THAT the General Manager of Infrastructure and Operations report any circumstances to City Council should significant variations in the contract quantities occur; AND THAT the Mayor and City Clerk be authorized to sign all documentation related to these matters; PAGE 7 OF 9 City Council – June 3, 2019 AND THAT any necessary by-laws be presented to City Council for ratification

THAT the following By-law(s) be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered: 1. A By-law to authorize submission of an application to the Ontario Infrastructure and Lands Corporation (OILC) for financing certain ongoing capital projects for Tbaytel, a Municipal Service Board of the Corporation of the City of Thunder Bay (the "Municipality"); and to authorize the entering into of a rate offer letter agreement pursuant to which the municipality will issue debentures to OILC. By-law Number: BL 63/2019 2. A By-law to establish tax ratios, optional property classes, tax policy decisions and provide for the final levy of taxes for 2019. By-law Number: BL 64/2019

THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered: 1. A By-law to confirm the proceedings of a meeting of Council, this 3rd day of June, 2019 By-law Number: BL 61/2019