Committee of the Whole

WITH RESPECT to the June 23, 2025 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to the confidential memorandum from Krista Power, Director of Legislative Services & City Clerk, dated June 5, 2025 relative to appointments to the Victoria Avenue BIA Board of Directors, we recommend that Josh Gillingham, Steve Fraser and Crystallee Mouland be appointed for the remainder of a 4 year term expiring November 14, 2026, or until such time as a replacement has been appointed.

WITH RESPECT to 2025CLS.033 (Legal Services) we recommend that Administration proceed as directed in Closed Session.

WITH RESPECT to Report 2025CLS.032 (Community Services-Recreation & Culture) we recommend that Administration proceed as directed in Closed Session.

WITH RESPECT to Report No. 2025CLS.026 (Growth - Realty Services), we recommend that the properties and easement interests described in this Report be declared surplus to the City's requirements pursuant to the City's policies, and be disposed of in accordance with the method set out in this Report; AND THAT public notice of the proposed disposals be given in the manner set out in this Report; AND THAT the City grant an easement interest over a portion of City-owned lands described as Part of Lot 4, Concession 4, N.K.R., being Parts 2, 3, & 4 on Reference Plan 55R- 15376 known as a portion of Chapples Park (B24); for utility purposes at the request of Enbridge Gas Inc. at the appraised market value of Committee of the Whole – Monday, June 23, 2025 EIGHT THOUSAND SEVEN HUNDRED AND EIGHTY-FOUR ($8,784.00) DOLLARS; AND THAT the City grant an easement interest over a portion of City-owned lands described as Part Lot 115 and Part Lane Registered Plan 789; municipally known Gresley Parkette having a municipal address 296 Lillian Street (E101); for utility purposes at the request of Synergy North at the appraised market value of TWO THOUSAND ONE HUNDRED FORTY- EIGHT ($2,148.00) DOLLARS; AND THAT the City’s interest in the travelled dead-end portion of roadway known as a portion of Mountdale Avenue between 910 Commerce Street and 820 Gordon Street legally described as Parts of Mountdale Avenue Registered Plans W295, WM38, WM 85, and Part of a 1 foot reserve Registered Plan W295, (E10

WITH RESPECT to the recommendation as contained in the Memorandum from Director-Legislative Services & City Clerk dated June 20, 2025 relative to Report 154-2025 City Manager's Office-Office of the City Clerk we recommend that the following be added to the end of the last sentence: "and includes the option to continue, amend, or revert to procedural By-law 51/2021."

WITH RESPECT to Report 154-2025 – City Manger’s Office – Office of the City Clerk, we recommend that ‘EarthCare Advisory Committee’ be deleted from the third paragraph;

WITH RESPECT to Report 154-2025, we recommend that the substantive changes proposed within the report be referred to Administration for inclusion in the current procedural By-law utilizing the Committee of the Whole structure; Committee of the Whole – Monday, June 23, 2025 AND THAT City Council retain the current advisory committees in the current form.

WITH RESPECT to Report 154-2025 – City Manger’s Office – Office of the City Clerk, we recommend that Procedural By-law 51/2021 be repealed and replaced with the new Procedural By-law 217-2025 as substantially outlined within this report; AND THAT the Calendar of Meetings for 2025 and 2026 be approved; AND THAT the following Advisory Committees of Council be dissolved with thanks sent to all citizen appointed committee members:  Anti-Racism and Equity Advisory Committee  Audit Committee  Clean, Green & Beautiful Committee  Community Communications Committee  Community, Youth and Cultural Funding Appeals Committee  Coordinating Committee  Downtown Fort William Revitalization Committee  EarthCare Advisory Committee  Official Recognition Committee  Waterfront Development Committee; AND THAT the formal dissolution take effect no later than December 31, 2025, to allow for a transition period during which Administration will determine how the objectives of these committees will continue with input from current Advisory Committee members outside the formal structure of an advisory committee of Council; AND THAT Administration update any policy or procedure that requires amendment to align with Procedural By-law 217-2025; Committee of the Whole – Monday, June 23, 2025 AND THAT Administration conduct a review of the adopted Procedural By-law and new governance structure including feedback from Council and Administration and report back to City Council on or before the end of

WITH RESPECT to Report 165-2025-Corporate Services- Revenue, we recommend that the first paragraph of the resolution be amended by deleting Option 1 and replacing with Option 3, and deleting Attachment 7 and replacing with Attachment 9.

WITH RESPECT to Report 165-2025-Corporate Services-Revenue we recommend that the tax ratios and tax rates included in Attachment 9, as appended to this report, and outlined in Option 3 be approved for the 2025 taxation year; AND THAT the final tax levy be due in two installments on August 20 and October 1, 2025; AND THAT By-law 194-2025 be presented at the July 14th City Council for ratification.

WITH RESPECT to the Appointment of Deputy City Clerk we recommend that Jeff Walters be appointed as of July 15, 2025; AND THAT the associated appointment by-law be presented to City Council at the July 14, 2025 City Council Meeting for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, July 14, 2025 at 6:00 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.