Committee of the Whole

WITH RESPECT to the February 6, 2023 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to the Confidential Memorandum from City Clerk Krista Power dated January 24, 2023, we recommend that the following member of Council be appointed to the Lakehead University Board of Governors for the remainder of the term ending November 14, 2026: 1. Councillor Rajni Agarwal AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the recruitment of two individuals to serve as Directors on the Synergy North Board, we recommend that the following be re-appointed: • Barb Eccles be appointed for a 3 year term, expiring April 30, 2026, or until such time as a replacement has been appointed; • Murray Walberg be appointed for a 3 year term, expiring April 30, 2026, or until such time as a replacement has been appointed.

WITH RESPECT to the Confidential Memorandum from Mayor Ken Boshcoff dated January 26, 2023, we recommend that Denise Baxter be appointed to the Thunder Bay Police Services Board to fill the following requirement: One (1) Citizen to serve as the Citizen representative, for a four (4) year term, expiring November 14, 2026, or as soon as a replacement has been appointed.

WITH RESPECT to Report 42/2023 (Infrastructure & Operations – Engineering & Operations), we recommend that Administration continue to pursue and assess options to establish an Automated Speed Enforcement program in the City of Thunder Bay; AND THAT Administration report back to Council when there is a viable option to fulfill all obligations of the program; AND THAT Outstanding Item 2020-048-INO Automated Speed Enforcement (Photo Radar) be removed from the Outstanding List for Operations; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Karie Ortgiese, Director Human Resources & Corporate Safety, dated January 24, 2023, we recommend that Outstanding Item 2021-104-ADM Work Life Initiatives – Policy (Work from Home) be deferred from February 13, 2023 to March 27, 2023.

WITH RESPECT to Report 31/2023 - Community Services-Recreation & Culture, we recommend that the 2024 Ontario Winter Games Organizing Committee be established as a Special Purpose Committee as outlined in this Report; AND THAT the proposed Terms of Reference for the 2024 Ontario Winter Games Organizing Committee, as appended as Attachment A to this report, be approved; AND THAT the following be appointed to the 2024 Ontario Winter Games Organizing Committee (Special Purpose Committee of Council): (a) 2024 Ontario Winter Games Organizing Committee - Council Appointment 1. Councillor Greg Johnsen (b) 2024 Ontario Winter Games Organizing Committee – Citizen Appointments Executive Members: 1. Tracie Smith, Director Strategic Initiatives & Engagement - Co-Chair 2. Barry Streib, Community Volunteer - Co-Chair 3. Matthew Lawrence, Games Coordinator 4. Paul Burke, Sport & Community Development Supervisor, Executive Member 5. Ryan Albright, Games Ontario, Government of Ontario (ex-officio) 6. Isaac Blank, Games Ontario, Government of Ontario (ex-officio) Sub-Committee Chairs/Co-Chairs: 7. Kathy Ball, Community Volunteer - Accommodations Co-Chair 8. Leigh Abthorpe, Community Volunteer - Accommodations Co-Chair 9. Matt Villella, Community Volunteer - Administration Chair 10. Matthew Pearson, Manager Central Support - Finance Chair 11. Bonnie Tittaferante, Community Volunteer - Food Services Chair 12. Shannon Young, Community Volunteer - Logistics Co-Chair 13. Jeff Hansen, Community Volun

WITH RESPECT to Report 35/2023 (Community Services - Central Support), we recommend that Appropriation 34 be approved to increase the existing 2022 capital budget in order to record $688,590 of grant funding awarded by FedNor and NOHFC; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 27/2023 (Community Services), we recommend the Transfer Payment Agreement for the Safe Restart Agreement (SRA) – Phase 4 Municipal Transit Funding and that any and all subsequent agreements between the Ontario Ministry of Transportation and the Corporation of the City of Thunder Bay be approved; AND THAT where necessary that an interest bearing reserve account be used to receive funds related to this program where funds are delivered prior to the actual expense of the funds; AND THAT the Mayor and City Clerk be authorized to sign any necessary agreements or contracts related to this funding program; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, February 13, 2023 at 6:00 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.