City Council

With respect to the March 30, 2020 City Council meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

The Minutes of the following Meetings of the Thunder Bay City Council, to be confirmed: 1. The Thunder Bay City Council - Special Session held on March 23, 2020; 2. The Thunder Bay City Council held on March 23, 2020.

The Minutes of the following Committee of the Whole meeting, to be adopted: 1. March 23, 2020 Committee of the Whole.

With respect to Report No. R 31/2020 (Development & Emergency Services - Superior North EMS), we recommend that the purchase of four (4) new emergency vehicles be awarded to Crestline Coach Ltd. which submitted the successful proposal for the amount of $549,448.08 plus HST; AND THAT Crestline Coach Ltd. be the proponent to supply up to four (4) more new emergency vehicles in 2020; AND THAT the Manager-Supply Management be authorized to issue a purchase order to award this contract; AND THAT the Mayor and Clerk be authorized to sign any necessary agreement related to the report; AND THAT any necessary By-laws be presented to City Council for ratification.

With respect to Report No. R 40/2020 (Corporate Services and Long Term Care), regarding COVID-19 Pandemic – Financial Relief we recommend that the May 6, 2020 interim tax levy installment be deferred to July 8, 2020; AND THAT the water penalty be waived for water bills that are due April 14, 2020, May 15, 2020 and June 15, 2020; AND THAT the fee for non-sufficient funds (NSF) related to tax and water payments be waived for 90 days; AND THAT the deadline to apply for the tax and water credit program for low-income seniors and low-income persons with disabilities and the tax and water credit program for low-income persons be extended to September 1, 2020; AND THAT the payment terms for general accounts receivable invoices generated in April, May, and June 2020 be extended from 30 days to 90 days; AND THAT all collection work outside of legislative requirements cease until September 30, 2020; AND THAT business related permit and license fees for 2020 be waived for a 3 month period, and sign permit fees be reduced by 25% for a period of one year; AND THAT an emergency fund of $235,000 for Community, Youth & Cultural Funding Program recipients be established, and that Administration report back to Council on recommended funding allocations, and that the source of funding be the Stabilization Reserve Fund; AND THAT fees associated with the re-issuing of marriage licenses and commissioning services be waived for a 3 month period; AND THAT any necessary by-laws be presented to City C

With respect to the memorandum from Ms. K. Lewis, Director – Corporate Strategic Services, dated March 25, 2020, we recommend that funding contributions in the amount of $35,000 be provided to the following community-based strategies: Poverty Reduction Strategy (Lakehead Social Planning Council), Thunder Bay Food Strategy (EcoSuperior), and Age Friendly (Thunder Bay Age Friendly Strategy) to support coordination of these community-based strategies; AND THAT representatives of the strategies continue to report back annually on progress in implementing their respective strategy; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary by-laws be presented to City Council for ratification.

With Respect to the City of Thunder Bay’s COVID-19 response, we recommend that, where delegated authority is otherwise required, that Council authorize the Manager – Transit Services the authority to create, implement, and further amend a reduced service plan in consultation with the Director – Human Resources, where appropriate; AND THAT this delegated authority to the Manager – Transit Services be in effect until the Province terminates the current state of emergency; AND THAT any necessary by-laws be presented to City Council for ratification.

With Respect to By-law 31/2020 being a by-law to amend the User Fee By-law for the City of Thunder Bay, we recommend that any increases to user fees approved within the 2020 budget be delayed for implementation until the State of Emergency declared by the Province of Ontario has been lifted under the Emergency Management and Civil Protection Act.

THAT the following By-laws be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered: 1. A By-law to amend By-law Number 028-2007, being a by-law to set fees and charges imposed for various Municipal Services By-law Number: BL 31/2020 2. A By-law to designate areas of Site Plan Control pursuant to Section 41 of the Planning Act, R.S.O. 1990, as amended. (1600 Dease Street) By-law Number: BL 38/2020 PAGE 7 OF 8 City Council – March 30, 2020 3. A By-law to amend By-law 1/2020, being a by-law to provide for a 2020 Interim Tax Levy By-law Number: BL 39/2020 4. A By-law to amend the Business Licensing By-laws of the City of Thunder Bay By-law Number: BL 41/2020 5. A By-law to amend By-law BL 17/2018 - Vehicle for Hire and Designated Driver Services By-law Number: BL 42/2020

THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered: 1. A By-law to confirm the proceedings of a meeting of Council, this 30th day of March, 2020. By-law Number: BL 37/2020