Committee of the Whole

With respect to the August 24, 2020 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

PAGE 4 OF 15 Committee of the Whole – Monday, August 24, 2020 THAT with respect to Report No. R97/2020 (Development & Emergency Services - Planning Services), we recommend that the request by Wenscott Developments Ltd. to extend draft plan approval (58T-15501) as it applies to a portion of Mining Location R3 shown as PROPERTY LOCATION on Attachment "A" to Report No. R97/2020 (Planning Services), 1294 Dawson Road, to October 19, 2025, subject to the modified conditions outlined in Attachment "B" for the draft plan as shown on the redlined plan dated August 26, 2015 Draft Plan of Subdivision prepared by J.D. Barnes in Attachment "C" to Report No. R97/2020 (Planning Services); be approved; AND THAT any necessary By-laws be presented to City Council for ratification; ALL as contained in Report No. R97/2020 (Development & Emergency Services - Planning Services), as submitted by the Development & Emergency Services Department.

With respect to Report No. R 102/2020 (Development & Emergency Services – Thunder Bay Fire Rescue), we recommend that the Thunder Bay Fire Rescue Strategic Master Fire Plan be received; AND THAT Administration report back to City Council with respect to its implementation on or before December 14, 2020; PAGE 5 OF 15 Committee of the Whole – Monday, August 24, 2020 AND THAT any necessary by-laws be presented to City Council for ratification;

With Respect to the work associated with the Strategic Plan for Superior North EMS, we recommend that the consultant hired engage with elected representatives in municipalities and townships serviced by Superior North EMS; AND THAT information collected within this engagement exercise be included in the report presented to Council in the coming months; AND THAT Administration report back to Council, for its review and approval, any costs associated with the increased scope of work; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to Report No. R 57/2020 (Revenue), we recommend that the cancellation, reduction or refund of taxes totaling $ 58,071.35 as outlined in the Report be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to Report No. R 58/2020 (Revenue), we recommend that the cancellation, reduction or refund of taxes totaling $5,130.78 due to gross or manifest errors in the preparation of the assessment rolls as outlined in the Report be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

PAGE 7 OF 15 Committee of the Whole – Monday, August 24, 2020 With respect to Report No. R 26/2020 (Corporate Services & Long Term Care - Revenue) and as authorized under Subsection 378(1) of the Municipal Act, 2001, we recommend that an extension agreement to pay tax arrears beyond the date of redemption be approved for: Owner Municipal Address Amount Samantha Rae Bortolin 262 Mary St W $7,768.72 Michael Wilder 1219 Donald St E $19,483.81 Jason John Glowatch 4121 Garden Ave $20,628.30 AND THAT Council delegate authority to negotiate, authorize and execute Tax Extension Agreements on behalf of the City, in accordance with and subject to the provisions of section 378 of the Municipal Act, 2001, to the Director – Revenue; AND that The City of Thunder Bay’s Credit and Collection Policy 05-01-11 be amended to reflect the associated changes as outlined in the report; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to Report R 18/2020 (Corporate Services & Long Term Care - Revenue), we recommend the registration of tax arrears certificates against the properties as shown in Attachment A to this Report for which real property tax is owing for a period of over two years unless taxes are paid by the registration date; AND THAT any necessary by-laws be presented to City Council for ratification.

PAGE 9 OF 15 Committee of the Whole – Monday, August 24, 2020 With respect to the recommendation contained in Report No. R 98/2020 (Corporate Services & Long-Term Care – Financial Services), we recommend that the third paragraph be amended by deleting 3.45% and replacing it with 2%.

AND THAT the following be added to the recommendation after the third paragraph: “AND THAT the one-time costs associated with Covid-19 be excluded from the tax levy; AND THAT Administration report back with options to mitigate the associated costs of Covid-19 for Council’s consideration;”

With respect to Report No. R 98/2020 (Corporate Services & Long Term Care – Financial Services), we recommend that City Council direct the City Manager and General Manager – Corporate Services & Long Term Care/ City Treasurer to prepare the proposed 2021 tax-supported budget with service level changes identified in the report related to Police Services and the Airport Rebate Program; AND THAT pending Council direction, incorporate additional service level changes arising from the Program and Service Review; AND THAT Administration target a municipal tax levy increase, net of growth, of no more than 2%; AND THAT the one-time costs associated with Covid-19 be excluded from the tax levy; AND THAT Administration report back with options to mitigate the associated costs of Covid-19 for Council’s consideration; AND THAT Administration continue to identify savings for the 2021 proposed budget; PAGE 10 OF 15 Committee of the Whole – Monday, August 24, 2020 AND THAT approval of the 2021 proposed budget be subject to detailed review and consideration by City Council; AND THAT the necessary by-laws be presented to City Council for ratification.

THAT the hour being 11:00 p.m., we continue with the business at hand.

THAT the hour being 12:00 a.m., we continue with the business at hand.

With Respect to Report R 103/2020 (Community Services – Recreation & Culture) we recommend that Administration be directed to implement the Phase 1 Fall 2020 Operations service level changes for the Canada Games Complex as outlined in Attachment A; AND THAT any necessary by-laws be presented to City Council for ratification.

PAGE 12 OF 15 Committee of the Whole – Monday, August 24, 2020 With Respect to Report R 103/2020 (Community Services – Recreation & Culture) we recommend that Administration be directed to implement the Phase 1 Fall 2020 Operations service level changes for Municipal Child Care (Private Home) and Municipal Child Care (Ogden and Woodcrest) as outlined in Attachment A; AND THAT any necessary by-laws be presented to City Council for ratification.

With Respect to Report R 103/2020 (Community Services – Recreation & Culture) we recommend that Administration be directed to implement the Phase 1 Fall 2020 Operations service level changes outlined in Attachment A excluding the Canada Games Complex and Municipal Child Care; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to Composition of City Council, we recommend that the item be deferred to Monday, September 21, 2020.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, September 14, 2020 at 4:30 p.m. in order to receive information relative a the security of the property of the municipality or local board; and a trade secret or scientific, technical, commercial, financial or PAGE 14 OF 15 Committee of the Whole – Monday, August 24, 2020 labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; AND THAT a City Council – Special Session (Thunder Bay Hydro) be scheduled for Monday, September 14, 2020 at 5:00 p.m; AND THAT a Committee of the Whole – Special Session be scheduled on Thursday, September 24, 2020 at 5:00 p.m. to review recommendations presented in the Program and Services Review report; AND THAT a City Council – Special Session (CEDC – AGM) be scheduled for Monday, September 28, 2020 at 5:00 p.m; AND THAT any necessary by-laws be presented to City Council for ratification.