Committee of the Whole

THAT the resolution relative to the Establishment of the Committee of the Whole – Closed Session meeting scheduled for Monday, February 12, 2024 passed at the Monday, January 22, 2024 Committee of the Whole meeting, be amended to change the start time to 4:30 p.m.; AND THAT the following reason to Establish a Closed Session meeting be added: (b) personal matters about an identifiable individual, including municipal or local board employees;

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, February 12, 2024, at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (d) labour relations or employee negotiations; Committee of the Whole – Monday, February 12, 2024 (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; (k) a position, plan, procedure, criteria, or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

WITH RESPECT to the February 12, 2024 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to the Selection Committee for the next City Manager for the City of Thunder Bay, we recommend that the following members of council be appointed; Mayor Ken Boshcoff, Councillor Rajni Agarwal, Councillor Andrew Foulds, Councillor Albert Aiello and Councillor Kristen Oliver; AND THAT Administration proceed as directed in Closed Session.

WITH RESPECT to Report 2024CLS.013 (Human Resources & Corporate Safety), we recommend that the Memorandum of Settlement between the Corporation of the City of Thunder Bay and the Canadian Union of Public Employees (CUPE) Local 87 be approved; AND THAT the Mayor and Clerk be authorized to execute all necessary agreements; AND THAT the necessary by-law be presented to City Council for ratification.

WITH RESPECT to Report 2024CLS.002 (Realty Services), we recommend that the properties described in this Report be declared surplus to the City's requirements pursuant to the City's policies, and be disposed of in accordance with the method set out in this Report; AND THAT public notice of the proposed disposals be given in the manner set out in this Report; AND THAT the City’s interest in the untravelled street allowance known as Georgina Avenue at Gore Street West (north side) being Part of Georgina Avenue Registered Plan W219 (A108), once closed, be sold on the open market at appraised market value; AND THAT the City’s interest in the vacant property located adjacent to 524 High Street south, being Lots 18, 19 and Lot 20, Plan 8, Block 10, Being Parts 13 & 14 on Reference Plan 55R10141 (C226), be sold on the open market at appraised market value; Committee of the Whole – Monday, February 12, 2024 AND THAT the City’s interest in the vacant property known municipally as 92 Machar Avenue, being Lots 34-36 on Registered Plan 225 (C227), be sold on the open market at appraised market value; AND THAT the City’s interest in the untravelled street allowance known as Bruce Street at Hull Avenue (north side) being Part of Bruce Street, Registered Plan M25 (E98), once closed, be sold on the open market at appraised market value; AND THAT the City’s interest in the untravelled street allowance known as Sydney Street at Carl Avenue (south side), being Part of Sydney Street Registered P

WITH RESPECT to Report 2024CLS.003 (Development Services – Realty Services), we recommend that the City enter into an option to purchase City-owned surplus lands being Lots 22, 23, 24 & 25 within Innova Park, legally described as Part of the N.E. ¼ of Section 54, Township of McIntyre, designated as Parts 22, 23, 24 & 25 on Reference Plan 55R-11368, City of Thunder Bay, District of Thunder Bay, and municipally known as 1249 Innovation Drive (the “Lands”) on the terms and conditions recommended in this Report (the “Option to Purchase”); AND THAT the Director - Development Services be authorized to execute all related documents necessary to grant the Option to Purchase, in form and content satisfactory to the Director – Development Services; AND THAT, should the Option to Purchase be exercised, the City proceed to enter into an agreement of purchase and sale on the terms and conditions recommended in this Report, in form and content satisfactory to the Director – Development Services; AND THAT, should the Option to Purchase be exercised, the Director – Development Services be authorized to execute all documents necessary to finalize the sale of the Lands on the terms and conditions set out in his Report, in form and content satisfactory to the Director- Development Services; AND THAT any and all necessary by-laws be presented to City Council for ratification.

THAT the Administrative Team as presented in Report 015-2024 (Infrastructure, Development & Operations - Development Services - Planning Services) Attachment A -Terms of Reference for the Mayor's Task Force on Building More Homes Advisory Committee, be amended to include "the Policy Assistant to the Mayor"

THAT the Advisory Committee Membership, as presented in Report 015-2024 (Infrastructure, Development & Operations - Development Services - Planning Services) Attachment A -Terms of Reference for the Mayor's Task Force on Building More Homes Advisory Committee, be amended to include "and development" as follows: “Member from the public with working knowledge or research involvement in housing and housing affordability and development.”

WITH RESPECT to Report 015-2024 (Infrastructure, Development & Operations – Development Services- Planning Services), we recommend that the Terms of Reference, as appended to this report, for the Mayor's Task Force on Building More Homes Advisory Committee be adopted as amended; AND THAT the Office of the City Clerk be directed to advertise for the citizen positions on the Mayor’s Task Force and report back to Council to complete the formal recruitment and selection of members; AND THAT any necessary By-Laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Peder Olsen, Property Agent, Infrastructure, Development & Operations – Realty Services, dated January 19, 2024, we recommend that the Outstanding Item 2023-004-Dev Downtown Fort William Strategic Renewal Plan – Implementation Plan be deferred from February 12, 2024, to April 15, 2024. AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Outstanding Item 2021-108-INO Tactile Walking Indicators, we recommend the requested report from Administration be deferred to June 2025; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Director Kayla Dixon dated January 31, 2024, we recommend the approval of contract extensions to Main Rehabilitation Committee of the Whole – Monday, February 12, 2024 (2011) Incorporated for 2024 to 2027 based on the approved capital budget each year; AND THAT the General Manager of Infrastructure, Development and Operations report any circumstances to City Council should serious variations from the approved budget occur; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Manager – Fleet Services Doug Glena dated January 22, 2024 relative to the purchase of two (2) New Tandem Trucks with Sideload Refuse Packers, we recommend that an increase in the value of the contract in the amount of $147,769.87 (inclusive of HST) bringing the total contract value to $977,804.12 be approved; AND THAT Appropriation 03-2024 be approved to appropriate $133,072 from the Fleet and Equipment Replacement Reserve; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Manager – Fleet Services Doug Glena relative to the purchase of three (3) Tandem Trucks with Sander, Plow and Wing, we recommend that an increase in the value of the contract in the amount of $127,548.75 (inclusive of HST) bringing the total contract value to $1,222,044.15 be approved; AND THAT Appropriation 02-2024 be approved to appropriate $114,862 from the Fleet and Equipment Replacement Reserve; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, February 26, 2024 at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (a) the security of the property of the municipality or local board; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (d) labour relations or employee negotiations; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.