Committee of the Whole

With respect to the resolution to establish the Monday, April 26, 2021 Committee of the Whole – Closed Session, we recommend that the following reason be added: “a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value.”

THAT a Committee of the Whole - Closed Session meeting be scheduled for Monday, April 26, 2021 at 5:00 p.m. in order to receive information relative to personal matters about an identifiable individual, including municipal or local board employees; labour relations or employee negotiations; the security of the property of the municipality or local board; and a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value.

WITH RESPECT to the April 26, 2021 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to Report R 45/2021 (City Manager’s Office - Office of the City Clerk), and pursuant to Section 270(1) (Adoption of Policies) of the Municipal Act, 2001, we recommend that the Staff/Administration & Council Relations Policy be approved as appended to this report; PAGE 5 OF 9 Committee of the Whole - April 26, 2021 AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Corporate Tax Policy Report R 46/2021 (Corporate Services & Long Term Care - Revenue), we recommend that the special service area boundary be extended for street lighting as identified in Attachment 2; AND THAT graduated taxation apply to the large industrial property class for 2021 with two bands of taxation, the lower band being taxed at 96% of the upper band and the CVA boundary between taxation bands be $18.5 million; AND THAT the recommended tax ratios and tax rates included in Attachment 7 be approved for the 2021 taxation year; AND THAT the final tax levy be due in two installments on August 4 and October 6, 2021; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report R 24/2021 (Corporate Services & Long Term Care - Financial Services), we recommend that the dates for Special Committee of the Whole meetings to deliberate the 2022 Capital and Operating Budgets for the City of Thunder Bay be approved in accordance with Attachment A - 2022 Budget Calendar; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to Report 42/2021 (Infrastructure & Operations - Engineering & Operations) we recommend that Contract 7, 2021 for Edward Street Bridge Replacement, be awarded to LH North Ltd. who submitted the lowest tender in the amount of $6,458,418.95 [inclusive of HST]; it being noted that the amount shown is based on estimated quantities; final payment for this contract will be based on measured quantities for the completed work; AND THAT consulting engineering services be awarded to the firm of WSP Ltd. with an agreement approved in the amount of $237,528.26 [inclusive of HST] for construction administration and inspection associated with this contract; AND THAT the General Manager of Infrastructure and Operations report any circumstances to City Council should any significant variations in the contract quantities occur; AND THAT the Mayor and City Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary bylaws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Councillor C. Fraser dated April 9, 2021, we recommend that Administration review the Credit and Collection Policy to ensure that it includes all available provisions contained within the Municipal Act for the collection of receivables; AND THAT Administration report to Council on or before July 31, 2021; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, May 3, 2021 at 5:30 p.m. in order to receive information relative to personal matters about an identifiable individual, including municipal or local board employees; and labour relations or employee negotiations.