Committee of the Whole

WITH RESPECT to the February 2, 2021 Committee of the Whole – Reconvened Special Session meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

THAT the motion with respect to Northwest Arterial Environmental Assessment be amended by deleting “tax levy” in the second paragraph and replacing with “Stabilization Reserve Fund”.

WITH RESPECT to Report R 1/2021 (Corporate Services and Long Term Care - Financial Services) Proposed 2021 Operating and Capital Budget we recommend that the Engineering capital budget be amended to remove $150,000 for Northwest Arterial Environmental Assessment; AND THAT the reduction be applied to the tax levy.

WITH RESPECT to Report R 1/2021 (Corporate Services and Long Term Care - Financial Services) Proposed 2021 Operating and Capital Budget we recommend that the Proposed 2021 Operating and Capital Budget be amended to provide an addition of $9000.00 to the Infrastructure and Operations Roads Budget for the purpose of increasing the calcium spraying for gravels roads; AND THAT these funds be utilized for two applications to occur over the spring and summer to Community Hall Road, Alice Avenue and the gravel portion of Government Road and Granite Road.

WITH RESPECT to Report R 1/2021 (Corporate Services and Long Term Care - Financial Services) Proposed 2021 Operating and Capital Budget we recommend that the tax supported budget be amended to decrease electricity costs by $438,200 gross and $207,100 net; AND THAT the rate Waterworks budget be amended to decrease electricity costs by $nil gross, $84,400 net; AND THAT the Wastewater budget be amended to decrease electricity costs by $nil gross, $113,600 net; AND THAT the Solid Waste – Landfill Operations budget be amended to decrease electricity costs by $nil gross, $2,600 net; AND THAT the Prince Arthur’s Landing – Boater Services budget be amended to decrease electricity costs by $nil gross, $1,500 net.

WITH RESPECT to the memorandum from Mr. N. Gale, City Manager, dated February 1, 2021 relative to the vacancy review within the City of Thunder Bay, we recommend that hiring for all vacant positions in the City of Thunder Bay be managed under the following framework; The City Manager be tasked with approval of any necessary hires and consider for each hire whether the position:  is required to achieve client to service ratios (i.e. Day Nurseries Act);  is required to ensure the City is compliant with other statutory or regulatory requirements;  is necessary to maintain CTB mandated operations service levels (i.e. emergency services, Pioneer Ridge, transit, etc.);  is deemed necessary to maintain current program, service and operational levels as approved by City Council;  receives 100% funding from external sources;  if left vacant would expose the City to significant potential loss or liability; and  is suitable for employees requiring temporary or permanent accommodation. AND THAT the City Manager report back to City Council on the savings within the Quarterly Variance Report.

WITH RESPECT to the List of One Time Options to Reduce 2021 Covid-19 Impacts provided by Administration, we recommend that the following one time reduction be approved:  Recommendation #10 - $41,000 – Corporate Services & Long Term Care – Defer reopening of Cashier Counter Service – Revenue AND THAT the savings be applied to the Stabilization Reserve Fund as one time savings for 2021.

WITH RESPECT to Report R 1/2021 (Corporate Services and Long Term Care - Financial Services) Proposed 2021 Operating and Capital Budget we recommend that the Proposed 2021 Operating and Capital Budget be amended to include up to $50,000 from the Parks and Open Spaces Budget for the addition of the construction of landing docks for use of the Thunder Bay Kayak and Canoe Club.

WITH RESPECT to the List of One Time Options to Reduce 2021 Covid-19 Impacts provided by Administration, we recommend that the following one time reduction be approved:  Recommendation #2 - $150,000 – Community Services – Defer generator replacement at Fire Station #3 – Facilities, Fleet & Energy Management AND THAT the savings be applied to the Stabilization Reserve Fund as one time savings for 2021.

WITH RESPECT to Report R 1/2021 (Corporate Services and Long Term Care - Financial Services) Proposed 2021 Operating and Capital Budget we recommend that the Roundabout project included in the 2021 Infrastructure & Operations Capital Budget be removed and replaced with traffic signals; AND THAT the savings of $150,000 be allocated to the Infrastructure & Operations Capital Budget to be committed to a necessary project at a later time.

WITH RESPECT to the memorandum from Councillor S. Ch’ng dated August 18, 2020, we recommend the design and installation of a Permanent “Thunder Bay” Word Sign at the waterfront, in principle; AND THAT up to $100,000 of funding be approved through the City’s unallocated Municipal Accommodation Tax funds for the design and installation of the Permanent “Thunder Bay” Word Sign; AND THAT Administration report back to City Council with a status update on the project and concept of design for Council approval; AND THAT any necessary by-laws be presented to City Council for ratification.

PAGE 7 OF 13 February 2, 2021 – Committee of the Whole WITH RESPECT to Report R 1/2021 (Corporate Services and Long Term Care - Financial Services), we recommend that the proposed 2021 Operating and Capital budgets for tax and rate supported operations be received for consideration of Committee of the Whole; AND THAT the 2021 General Municipal Tax Supported Operating Budget be approved at $316,434,600 gross and $243,287,700 net; AND THAT the following Business Improvement Area levies be approved: 1. Waterfront District B.I.A. $91,500 2. Victoria Avenue B.I.A. $30,000; AND THAT the 2021 General Municipal Tax Supported Capital Budget be approved at $50,524,300 gross with financing as follows: Capital Financed by the Tax Levy (before EIRP and Debenture) 14,994,500 Enhanced Infrastructure Renewal Program (EIRP) 8,440,600 Less Debenture Debt (7,284,400) Net Capital Financed by the Tax Levy $16,150,700 Debenture Debt $7,284,400 Reserve & Reserve Funds: Capital Transit 1,900 CIT 418,200 Clean Green and Beautiful 200,000 Corporate Energy Innovation 45,000 Dedicated Gas Tax (Obligatory) 1,395,000 EMS Facility 87,000 EMS Vehicle & Equipment 2,388,700 Federal Gas Tax (Obligatory) 7,124,400 Fort William Stadium 60,000 Municipal Accommodation Tax 130,000 Ontario Community Infrastructure Fund (OCIF) 5,816,100 Recreation Trails 39,500 Renew Thunder Bay 400,000 Whalen Building 295,000 $18,400,800 Subsidy: Disaster Mitigation & Adaptation Funding 500,000 Investing in Canada Infrastructure Pro

WITH RESPECT to Report R 1/2021 (Corporate Services and Long Term Care - Financial Services), we recommend that the proposed 2021 Operating and Capital budgets for tax and rate supported operations be received for consideration of Committee of the Whole; AND THAT the 2021 General Municipal Tax Supported Operating Budget be approved at $316,434,600 gross and $243,287,700 net; AND THAT the following Business Improvement Area levies be approved: 1. Waterfront District B.I.A. $91,500 2. Victoria Avenue B.I.A. $30,000; AND THAT the 2021 General Municipal Tax Supported Capital Budget be approved at $50,524,300 gross with financing as follows: Capital Financed by the Tax Levy (before EIRP and Debenture) 14,994,500 Enhanced Infrastructure Renewal Program (EIRP) 8,440,600 Less Debenture Debt (7,284,400) Net Capital Financed by the Tax Levy $16,150,700 Debenture Debt $7,284,400 Reserve & Reserve Funds: Capital Transit 1,900 CIT 418,200 Clean Green and Beautiful 200,000 Corporate Energy Innovation 45,000 Dedicated Gas Tax (Obligatory) 1,395,000 EMS Facility 87,000 EMS Vehicle & Equipment 2,388,700 Federal Gas Tax (Obligatory) 7,124,400 Fort William Stadium 60,000 Municipal Accommodation Tax 130,000 Ontario Community Infrastructure Fund (OCIF) 5,816,100 PAGE 11 OF 13 February 2, 2021 – Committee of the Whole Recreation Trails 39,500 Renew Thunder Bay 400,000 Whalen Building 295,000 $18,400,800 Subsidy: Disaster Mitigation & Adaptation Funding 500,000 Investing in Canada Infrastructure Pr