Committee of the Whole

WITH RESPECT to the resolution to establish the Monday, June 19, 2023 Committee of the Whole – Closed Session meeting, we recommend that the start time be changed from 5:00 p.m. to 4:30 p.m.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, June 19, 2023 at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

WITH RESPECT to the June 19, 2023 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to Report 207-2023-Development & Emergency Services-Realty Services, we recommend that Council approve the preferred design “Victoria and Syndicate Avenue Redevelopment”; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 199-2023 Community Services-Facilities, Fleet & Energy Management, we recommend that Project No. 22-0023-025, for the Fort William Gardens Exterior Envelope Upgrade be awarded to DRD Construction Services Inc., up to the amount of $1,404,160.00 (inclusive of all taxes, provisional items and a contingency allowance); AND THAT the Manager – Supply Management be authorized to issue any purchase orders related to this project; AND THAT the General Manager, Community Services report any circumstances to City Council should significant variations in contract values occur as the work proceeds; AND THAT the Mayor and Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 188-2023 – City Manager’s Office – Office of the City Clerk, we recommend that the Terms of Reference for the Council Composition Review Committee be approved as appended to this report; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Doug Vincent, Manager Licensing & Enforcement, dated June 08, 2023, we recommend that Outstanding Item No 2021- 116-DEV Animal By-law #22-1995 Amendments be deferred from June 19, 2023 to September 18, 2023.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, June 26, 2023 at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees; (d) labour relations or employee negotiations; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.