City Council

WITH RESPECT to the November 27, 2023 City Council, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

THAT the Minutes of the following Meetings of the Thunder Bay City Council, be confirmed: 1. The Thunder Bay City Council meeting held on November 20, 2023.

WITH RESPECT to the Referral – Multi-Use Indoor Sports Facility – Report 335-2023, we recommend that Paragraph 2 be replaced with the following: “AND THAT considerations to lower the cost may include, reduction of project scope, amenities included, LEED Silver Certification, COTB Design Guidelines, Net Zero Strategy but excluding field size.”

WITH RESPECT to Report 335-2023 (Corporate Services), we recommend that a maximum limit for the construction costs of a permanent hard sided structure, the Multi-use Indoors Sports Facility (MUISF) be set at $30 million and that administration work to revise the scope of the project to achieve this costing target through consultation with stakeholders to develop options for the Statement of Requirements; AND THAT considerations to lower the cost may include, reduction of project scope, amenities included, LEED Silver Certification, COTB Design Guidelines, Net Zero Strategy but excluding field size. AND THAT the price for the MUISF be based on Ontario Building Code Standards with additional pricing to meet COTB Design Guidelines and LEED Silver Certification; AND THAT Administration recommend a project delivery and related procurement process that is best suited to ensuring a total construction cost not to exceed $30M while achieving the lowest life cycle and estimated operating costs of such a facility; AND THAT Administration recommend a financing strategy for the project; AND THAT we approve the use of the Negotiation Method pursuant to section 4.09 of Corporate By-law 113-2011 (Supply Management) to engage Stantec Architecture Ltd. to consult on necessary studies and potential facility options; AND THAT Administration report back with options for the Statement of Requirements on or before March 24, 2024; AND THAT any necessary by-laws be presented to City Council for ratif

WITH RESPECT to Procedural By-law Section 7.03 (C) – Limits on Speaking, we recommend that Councillor Albert Aiello be granted the opportunity to speak for an additional 5 minutes.

WITH RESPECT to the memorandum from Councillor Trevor Giertuga dated November 27, 2023 relative to the Committee of the Whole minutes from November 20, 2023 and Report 335-2023 (Corporate Services – Financing Strategy), we recommend the following amendment; Paragraph 1 – delete (with City of Thunder Bay Facility Design Standard) as outlined in this report and add (OBC Compliant); Paragraph 2 –Add “AND THAT the total project budget of $38,033,400 excluding site development/ancillary work and all other discretionary items (ball diamond, additional parking, road access, etc.) as listed in R254- 2023 be approved” Paragraph 3 – no changes Paragraph 4 – update the date of the report back to “on or before March 25, 2024” and add “a review of the operating business model (business plan)” Paragraph 5 – no changes

WITH RESPECT the amended – Soccer Northwest Ontario – Multi-Use Indoor Sports Facility Concept – Financing Strategy, we recommend that the decision be deferred to the December 11, 2023 City Council meeting for ratification.

WITH RESPECT to Report 335-2023 Corporate Services, we recommend that the financing strategy to support the multi-use indoor sports facility concept, as proposed by Soccer Northwest Ontario (OBC Compliant) be approved; AND THAT the total project budget of $38,033,400 excluding site development/ancillary work and all other discretionary items (ball diamond, additional parking, road access, etc.) as listed in R254-2023 be approved; AND THAT the Negotiation Method pursuant to section 4.09 of Corporate By-law 113-2011 (Supply Management) be approved to engage Stantec Architecture Ltd. to consult on necessary studies and preliminary design; AND THAT Administration report back on or before March 25, 2024 with the results of these studies, a recommended project delivery approach, a review of the operating business model (business plan) and the results of public engagement prior to commencement of a competitive procurement process; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the recommendation relative to Receipt of Report from Integrity Commissioner, we recommend that paragraph two be amended by replacing “period of 30 days (2 pay periods)” with “period of 15 days (1 pay period)”.

THAT the hour being 11:00 p.m., we continue with the business at hand.

THAT the Minutes of the following Committee of the Whole meeting, be adopted: 1. November 20, 2023 Committee of the Whole.

THAT the following By-laws be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered: By-law Number: BL 338/2023 1. A By-law to Amend By-law Number BL 113/2022 that Authorized the Borrowing Upon Serial Debentures By-law Number: BL 339/2023 2. A By-law to Authorize the Borrowing Upon Serial Debentures By-law Number: BL 340/2023 3. A By-law to Authorize the Borrowing Upon Serial Debentures By-law Number: BL 341/2023 4. A By-law to Authorize the Borrowing Upon Serial Debentures By-law Number: BL 342/2023 5. A By-law to Authorize the Borrowing Upon Serial Debentures By-law Number: BL 373/2023 6. A By-law to Authorize the Borrowing Upon Serial Debentures

THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered: By-law Number: BL 359/2023 1. A By-law to confirm the proceedings of a meeting of Council, this 27th day of November, 2023.