Committee of the Whole

WITH RESPECT to the June 3, 2024 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

THAT the Committee reconvene into Committee of the Whole - Closed Session to continue with business at hand.

WITH RESPECT to the Deputation by the South Neebing Community Centre on June 3, 2024, we recommend that the request for waiving of fees be referred to Administration for review; AND THAT Administration report back on or before October 7, 2024 with the following information: 2025 budget implications of removing or lowering the fees for non-profit recreational sports teams including those run through community centers, the number of athletes and teams affected by the team fee, options for teams to perform their own field lining and/or maintenance in lieu of team fees, and the costs associated with sports field maintenance; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to Report 2024CLS.021 (Community Services - Recreation & Culture), we recommend that Administration proceed as directed in Closed Session.

WITH RESPECT to Report 2024CLS.033 (Realty Services), we recommend that Administration proceed as directed in Closed Session.

WITH RESPECT to Report 2024CLS.031 (Infrastructure, Development & Operations - Realty Services), we recommend that the properties described in this Report be declared surplus to the City's requirements pursuant to the City's policies, and be disposed of in accordance with the method set out in this Report; AND THAT public notice of the proposed disposals be given in the manner set out in this Report; AND THAT the City’s interest in the vacant property, being Lot 67, Registered Plan 759 (A93), municipally known as 740 Grey Crescent, be sold on the open market at fair market value; AND THAT the City’s interest in the vacant property, being Lot 4, Registered Plan 768 (B20), municipally known as 125 Birchwood Crescent, be sold on the open market at fair market value; AND THAT the City’s interest in the vacant property, being Lot 284 and Part of Lot 285, Registered Plan M243 (D77), municipally known as 172 and 168 Woodside Street, be sold on the open market at fair market value; AND THAT the City’s interest in the untravelled street allowance known as Bruce Street at Minot Avenue being Part of Bruce Street, Registered Plan M25 (E97), once closed, be sold on the open market at fair market value; AND THAT the City’s interest in the vacant property known municipally as 837 Hodder Avenue plus a portion of the adjacent untraveled street allowance being Lot 20, and Part of Corona Street Registered Plan M111 (E99), once closed, be sold on the open market at fair market value; AND THAT th

WITH RESPECT to Report 131-2024 (Infrastructure, Development & Operations - Engineering & Operations), we recommend that Contract 5, 2024 – Asphalt Rehabilitation and Intersection Improvements be awarded to Nadin Contracting Limited, which submitted the lowest tender in the amount of $2,997,480.38 (inclusive of HST); AND THAT the amount shown is based on estimated quantities; final payment for this Contract will be based on measured quantities for the complete work and could be higher than the tender amount; AND THAT the General Manager of Infrastructure, Development and Operations report any significant variations in the Contract quantities to City Council; AND THAT it is a condition of award of the City Road/James Street intersection work that certain lands be acquired from Fort William First Nation Development Corporation and once the work has been awarded and completed, the road widening be opened as part of James Street and City Road by by-law; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT Appropriation Change Order No. 13-2024 be approved. AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Manager - Central Support Matt Pearson, dated May 22, 2024, we recommend that the resolution be amended by adding the following after the second paragraph: "AND THAT Administration review the feasibility of including pets in cemeteries and to report back on or before October 7, 2024."

WITH RESPECT to the Memorandum from Matt Pearson, Manager – Central Support dated May 22, 2024, we recommend that draft By-law 116-2024, Cemetery By-law, be approved and presented to City Council for ratification on June 3, 2024; AND THAT Chapter 367, titled Cemetery, of the Thunder Bay Municipal Code be repealed; AND THAT Administration review the feasibility of including pets in cemeteries and to report back on or before October 7, 2024.

WITH RESPECT to the memorandum from Cory Halvorsen, Manager-Parks & Open Spaces, dated May 8, 2024, we recommend that Outstanding Item 2023-106-INO be removed from the Outstanding List; AND THAT any necessary by-laws be presented to Council for ratification.

THAT the hour being 11:00 p.m, we continue with the business at hand.

WITH RESPECT to the Memorandum from Councillor Greg Johnsen dated May 21, 2024, we recommend that Administration investigate the various options outlined in this memorandum relative to Outdoor Rinks; AND THAT this report include on a broad scale the financial impacts of taking on this work in the 2024 budget and future city budgets; AND THAT Administration report back on or before December 16, 2024; AND THAT any necessary by-laws be presented to Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, June 17, 2024 at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.