Committee of the Whole

WITH RESPECT to Report 2023CLS.016 (Transit Services), we recommend that the Nepotism Policy Request # NP-01-23 for the Community Services Department be approved.

WITH RESPECT to Report 2023CLS.017 (Corporate Services & Long Term Care), we recommend that the Nepotism Policy Request #NP-02-23 for the Corporate Services & Long Term Care Department be approved.

WITH RESPECT to Contract 2, 2023 – Sidewalk and Pedestrian Crossover Construction, we recommend that Frederica Street West between Stanley Avenue and James Street South be excluded from the new sidewalk project.

WITH RESPECT to Report 55-2023 - Infrastructure & Operations - Engineering & Operations, we recommend that Contract 2, 2023 – Sidewalk and Pedestrian Crossover Construction be awarded to Thunder Contracting Inc. who submitted the lowest compliant tender in the amount of $2,373,075.71 [inclusive of HST]; it being noted that the amount shown is based on estimated quantities; final payment for this contract will be based on measured quantities for the completed work; AND THAT the General Manager of Infrastructure and Operations report any circumstances to City Council should significant variation in the contract quantities occur; AND THAT the Mayor and City Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 56-2023 - Infrastructure & Operations – Engineering & Operations, we recommend that Contract 4, 2023 - Sewer & Watermain II Crown Street Reconstruction and Miscellaneous Drainage be awarded to Makkinga Contracting and Equipment Rentals, which submitted the lowest tender in the amount of $2,592,502.50 (inclusive of HST); it being noted that the amount shown is based on estimated quantities; final payment for this Contract will be based on measured quantities for the complete work; AND THAT the General Manager of Infrastructure and Operations report significant variations in the Contract quantities to City Council; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 147-2023-Infrastructure & Operations- Environment, we recommend that the Operational Plan as appended be endorsed; AND THAT the Mayor and City Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Matt Pearson, Manager – Central Support Infrastructure and Operations, dated April 5, 2023, we recommend that Outstanding Item 2021-105-Boulevard Dam Electrical Power Production be deferred from May 31, 2023 to July 17, 2023.

WITH RESPECT to the Memorandum from Councillor Shelby Ch’ng dated March 24, 2023, we recommend that Administration inventory the municipal mechanisms and options for recovering the cost of services; AND THAT this report include potential future policy revisions and risks associated with the options; AND THAT Administration report back on progress on or before December 4, 2023; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to the memorandum from Doug Glena, Manager Fleet Services, Facilities, Fleet and Energy Management, Community Services dated April 17, 2023 relative to Report R76-2022 and the purchase of two (2) Conventional Transit Buses, we recommend that an increase in the value of the contract in the amount of $42,239 (inclusive of HST) bringing the total contract value to $1,562,598.00 be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, May 8, 2023 at 5:00 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value.