Committee of the Whole

WITH RESPECT to the resolution to establish the Monday, August 26, 2024 Committee of the Whole – Closed Session, we recommend that the following reason be added: (b) personal matters about an identifiable individual, including municipal or local board employees; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a Committee of the Whole – Monday, August 26, 2024 person, group of persons, or organization; AND THAT the following reasons be removed: (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value;

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, August 26, 2024 at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; and (3.1) the purpose of educating or training the members relative to City Manager Orientation.

THAT the Committee reconvene into Committee of the Whole - Closed Session to continue with business at hand and to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; and (3.1) the purpose of educating or training the members relative to City Manager Orientation.

WITH RESPECT to the August 26, 2024 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to the Memorandum from City Manager John Collin, dated August 20, 2024, we recommend that the Director of Legislative Services & City Clerk begin the associated work to research the potential of a new procedural by-law to enact Standing Committees and make other important changes that may streamline the procedural processes associated with governance; AND THAT consultation take place with members of council and administration to develop an updated governance process that meets all requirements of current legislation; AND THAT the preliminary report on potential changes be presented to Committee of the Whole on or before October 21, 2024.

WITH RESPECT to Report 2024CLS.036 (Legal Services), we recommend that Administration proceed as directed in Closed Session.

WITH RESPECT to Report 300-2024 - Infrastructure, Development & Operations - Development Services - Planning Services, we recommend draft plan approval (58T- 15502) be extended to August 31, 2025, subject to the conditions outlined in Attachment "B" as it applies to a portion of Lot 3, Registered Plan 254, 2131 R.S. Piper Avenue; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to Report 313-2024 - Infrastructure, Development & Operations - Thunder Bay Fire Rescue, we recommend that the contract for one (1) new Pumper Fire Truck be awarded to Fort Garry Fire Trucks for the cost of $1,029,095.52 (including HST); AND THAT the Manager-Supply Management be authorized to issue a purchase order to award this contract; Committee of the Whole – Monday, August 26, 2024 AND THAT the Mayor and Clerk be authorized to sign any necessary agreements related to this Report; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to Report 287-2024-Corporate Services-Office of the City Treasurer, we recommend that Administration prepare the proposed 2025 Operating and Capital Budgets consistent with this report; AND THAT the Tax-Supported Operating Budget include a municipal tax levy increase of no more than 3.8% before growth, for those programs and services within the City’s direct control; AND THAT the City Manager provide communication to local and outside boards and agencies, encouraging each organization to prepare their 2025 budgets in line with the 3.8% target; AND THAT Administration develop an Assessment Growth Policy and bring forward to City Council for consideration and approval prior to 2025 Budget deliberations; Committee of the Whole – Monday, August 26, 2024 AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the resolution as contained in the memorandum from Councillor Kristen Oliver, we recommend that the following be added after the first paragraph: Committee of the Whole – Monday, August 26, 2024 "AND THAT a letter be drafted on behalf of City Council urging the Nuclear Waste Management Organization (NWMO) to pursue the option of managing the used nuclear fuel waste closer to the reactor stations where the waste has been generated and is currently stored and thereby avoid the transportation of nuclear waste through Thunder Bay; AND THAT a copy of this resolution be shared with NWMO, the Minister of Energy and Natural Resources of Canada, MP Patty Hajdu and MP Marcus Powlowski;"

WITH RESPECT to the Memorandum from Councillor Kristen Oliver, Chair – Inter- Governmental Affairs Committee, dated July 31, 2024, we recommend that Administration review the Dangerous Goods Route and determine if there are potential changes that may be enacted relative to the travel of hazardous materials through the City of Thunder Bay; AND THAT a letter be drafted on behalf of City Council urging the Nuclear Waste Management Organization (NWMO) to pursue the option of managing the used nuclear fuel waste closer to the reactor stations where the waste has been generated and is currently stored and thereby avoid the transportation of nuclear waste through Thunder Bay; AND THAT a copy of this resolution be shared with NWMO, the Minister of Energy and Natural Resources of Canada, MP Patty Hajdu and MP Marcus Powlowski; AND THAT any necessary by-laws be presented to Council for ratification.

THAT a Committee of the Whole - Closed Session meeting be scheduled for Monday, September 9, 2024 at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value.