Committee of the Whole

WITH RESPECT to the resolution to establish the Monday, October 28, 2024 Committee of the Whole – Closed Session, we recommend that the following reasons be deleted: (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

THAT a Committee of the Whole - Closed Session meeting be scheduled for Monday, October 28, 2024 at 6:00 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees.

WITH RESPECT to the October 28, 2024 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to the Confidential Memorandum from Krista Power, Director of Legislative Services & City Clerk, dated October 21, 2024, we recommend the following two names be submitted by the City of Thunder Bay as their nominees, with the final nominee being selected by the TBIAAI to fulfill the three year term expiring November 30, 2027: 1. Ron Hell 2. Brock Penner

WITH RESPECT to the confidential memorandum from Krista Power, Director of Legislative Services & City Clerk, dated October 16, 2024, we recommend that the following people be appointed to the following Authorities, Boards, Commissions and Committees: 1. Anti-Racism & Equity Advisory Committee One (1) citizen to serve for the remainder of a 4 year term expiring November 14, 2026, or as soon as a replacement has been appointed: Rae Ann Robinson 2. Community Safety & Well Being Committee One (1) citizen to serve as an Advisor – Not for Profit organization for a 2 year term expiring June 30, 2026: Eric Bilenki One (1) citizen to serve as an Advisor – Public Health for a 2 year term expiring June 30, 2026: Jennifer Pasiciel

WITH RESPECT to Report 304-2024 - Corporate Services– Corporate Information Technology, we recommend that use of the Negotiation Method, pursuant to section 4.09 of the Supply Management By-law 113-2011, to purchase professional services from Granicus LLC (Granicus), be approved; AND THAT Appropriation No. 18-2024 be approved to increase the project financing by $200,000 from the Building Permit Reserve Fund; AND THAT the Manager - Supply Management be authorized to issue the required purchase orders to Granicus; AND THAT the General Manager - Corporate Services & City Treasurer be authorized to sign all documentation related to this matter; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 383-2024-Corporate Services-Office of the City Treasurer, we recommend that; the audited Consolidated Financial Statements and the Trust Fund Statements of The Corporation of the City of Thunder Bay, for the year ended December 31, 2023, be approved, as recommended by the Audit Committee; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 336-2024-Corporate Services – Office of the City Treasurer, we recommend that By-law Number 113-2011 (the “Supply Management By-law”), as amended, be repealed and replaced with By-law Number 359-2024, being a by-law to govern the way the Corporation purchases goods, services and construction; AND THAT the General Manager – Corporate Services & City Treasurer be authorized to present amending by-laws to By-law 359-2024 relating specifically to annual Canadian Free Trade Agreement adjustments and to procurement method thresholds; AND THAT By-law 359-2024 be presented to City Council on November 4, 2024 for ratification.

WITH RESPECT to Report 316-2024 - City Manager’s Office - Office of the City Clerk, and pursuant to Section 242 of the Municipal Act, 2001, we recommend that the following Members of Council be appointed Acting Mayor, in the Mayor’s absence, for the month indicated opposite their name: December 2024 Councillor Kristen Oliver January 2025 Councillor Mark Bentz February 2025 Councillor Albert Aiello March 2025 Councillor Andrew Foulds April 2025 Councillor Rajni Agarwal May 2025 Councillor Kasey Etreni June 2025 Councillor Shelby Ch’ng July 2025 Councillor Trevor Giertuga August 2025 Councillor Greg Johnsen September 2025 Councillor Dominic Pasqualino October 2025 Councillor Brian Hamilton November 2025 Councillor Michael Zussino AND THAT By-law 317-2024 be presented to City Council for ratification on November 4, 2024.

WITH RESPECT to the Memorandum from Councillor Kristen Oliver dated October 24, 2024, we recommend in full support for the Community Economic Development Commission’s Expression of Interest application for the delivery of a Regional Pilot for the Ontario Immigration Nominee Program which would assist local employers in attracting and retaining skilled workers and assist in the growth and development of the city of Thunder Bay and our surrounding communities; AND THAT a copy of this resolution be provided to the CEDC for inclusion in their submission for this valuable program; AND THAT any necessary by-laws be presented to Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, November 4, 2024 at 5:00 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (a) the security of the property of the municipality or local board; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; or (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.