Committee of the Whole

THAT a Committee of the Whole - Closed Session meeting be scheduled for Monday, September 12, 2022 at 5:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees.

WITH RESPECT to the establishment of Committee of the Whole - Closed Session scheduled for September 12, 2022 we recommend that the meeting time be changed to 6:00 p.m.

THAT a Committee of the Whole - Closed Session meeting be scheduled for Monday, September 12, 2022 at 6:00 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees.

WITH RESPECT to the September 12, 2022 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to the Deputation from Environment North and We Are the Nuclear Free North on September 12, 2022, we recommend that the deputation request be referred to the Inter- Governmental Affairs Committee to consider urging the Province of Ontario to adopt the Proximity Principle; AND THAT the Committee report back to Council with their recommendations; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to the Confidential Memorandum from City Clerk Krista Power, dated September 1, 2022 relative to an appointment to the CEDC Board of Directors, we recommend that Michael Fox be appointed for a 4 year term expiring on September 12, 2026, or until such time as a replacement has been appointed.

WITH RESPECT to the Confidential Memorandum from Krista Power, City Clerk, dated August 23, 2022 relative to an appointment to the Waterfront District BIA Board of Directors, we recommend that Ken Ogima be appointed for the remainder of a 4 year term expiring on November 30, 2022, or until such time as a replacement has been appointed.

WITH RESPECT to the Memorandum from C. Halvorsen, Manager – Parks and Opens Spaces dated August 29, 2022, we recommend that the report back date relating to the Monument to Injured Workers and Potential Policy Development Request be changed from September 12, 2022 to March 6, 2023.

WITH RESPECT to the memorandum from Franco Marchese, Manager Facilities Fleet and Energy Management dated September 12, 2022, we recommend that the Free Menstrual Products Pilot Program continue; AND THAT the program be expanded into other municipally owned public facing facilities; AND THAT the expansion of the program utilize dispensers from areas with significant waste or under utilization; AND THAT Outstanding Item 2021-101-CS Free Menstrual Products at City Facilities be removed from the Outstanding List; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to Corporate Report R 153/2022 (Community Services – Facilities, Fleet and Energy Management), we recommend that Project No. 22-0023-012, for the EMS Headquarters Interior Renovations be awarded to Whitehall Contractors, up to the amount of $681,936.17 (inclusive of all taxes and a contingency allowance); AND THAT the Manager – Supply Management be authorized to issue any purchase orders related to this project; AND THAT the Director, Facilities, Fleet and Energy Management report any circumstances to City Council should significant variations in contract values occur as the work proceeds; AND THAT the Mayor and Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to Report R 157/2022 (Development & Emergency Services - Planning Services) we recommend that this report be referred to Administration to report back on or before February 27, 2023.

WITH RESPECT to the Memorandum from D. Vincent, Manager – Licensing & Enforcement dated August 22, 2022 we recommend that Outstanding Item 2018-010-DEV Sign By-law #135-1992 Amendments be deferred from September 12, 2022 to February 13, 2023.

WITH RESPECT to the Memorandum from E. Nordlund, Deputy Chief – Thunder Bay Fire Rescue, we recommend that Outstanding Item 2021- 103-DEV Open Air Burning Policy be removed from the Outstanding List (Planning Services); AND THAT Outstanding Item 2021-119-DEV Sacred and Ceremonial Burning Policy be deferred from September 12, 2022 to April 17, 2023; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to the Memorandum from Mayor Bill Mayor dated August 29, 2022, we call on the Federal Electoral Commission to maintain the current electoral representation of Northern Ontario; AND THAT a copy of this resolution be sent to Prime Minister Justin Trudeau; the Electoral Boundary Commission; Hon. Patty Hajdu, Minister of Health; Marcus Powlowski, MP – Thunder Bay-Rainy River; and all Northern Ontario MP’s.

WITH RESPECT to the Memorandum from Krista Power, City Clerk, dated August 26, 2022, we recommend that a Special Meeting of Committee of the Whole on Tuesday, October 4, 2022 at 6:30 p.m. be established for the purpose of receiving information from the City Clerk relative to the vacancy on City Council created by the resignation of Mayor Bill Mauro; AND THAT a Special City Council meeting be established directly following Committee of the Whole meeting in order to ratify any decisions made relative to the above noted; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT a Committee of the Whole - Closed Session meeting be scheduled for Monday, November 14, 2022 at 6:00 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees.