Committee of the Whole

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, July 26, 2021 at 4:30 p.m. in order to receive information relative to a proposed or pending acquisition or disposition of land by the municipality or local board; a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; personal matters about an identifiable individual, including municipal or local board employees; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and litigation or potential litigation, including matters before administrative Committee of the Whole – Monday, July 26, 2021 tribunals, affecting the municipality or local board.

WITH RESPECT to the resolution to establish the Monday, July 26, 2021 Committee of the Whole – Closed Session, we recommend that the following reasons be removed: “a proposed or pending acquisition or disposition of land by the municipality or local board; and a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value” AND THAT the following reasons be added: “Labour relations or employee negotiations; and a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.”

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, July 26, 2021 at 4:30 p.m. in order to receive information relative to a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; personal matters about an identifiable individual, including municipal or local board employees; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; labour relations or employee negotiations; and a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.

WITH RESPECT to the July 26, 2021 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to Report 2021CLS.027 (City Manager’s Office – Human Resources & Corporate Safety), it is recommended that the Corporation recognize September 30, National Day for Truth and Reconciliation, as a paid statutory holiday where the collective agreement and/or non-union by-law requires the addition of paid holidays that are proclaimed by the federal government; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to Report R 88/2021 (Development & Emergency Services - Superior North EMS), we recommend the expansion of 4600 ambulance hours (88 hours bi-weekly) in Thunder Bay effective July 1, 2021; AND THAT unbudgeted revenue from operational programs will be used to cover the expenses; AND THAT the proposed expansion be added to the 2021 EMS budget; AND THAT the Mayor and Clerk be authorized to execute all required documentation; AND THAT the necessary By-laws be presented to City Council for ratification.

WITH RESPECT to Report R 83/2021 (Development & Emergency Services - Superior North EMS), we recommend the Phase I of the Organizational Redesign of SNEMS be approved and implemented as outlined in this report; AND THAT revenue from operational programs be used to cover the Phase I expenditures in 2021; AND THAT the proposed expansion be added to the 2021 EMS budget; AND THAT the cost of phase II and phase III of the reorganization be included in subsequent budget requests; AND THAT the Mayor and Clerk be authorized to execute all required documentation; AND THAT the necessary By-laws be presented to City Council for ratification.

WITH RESPECT to Report R 92/2021 (Development and Emergency Services – Licensing and Enforcement), we recommend that City Council amend Schedule C of the User Fee By-law Number 17/2021, in accordance with Attachment A to this Report, with respect to Parking Authority Fees; AND THAT the General Manager – Development and Emergency Services and City Clerk be authorized to sign the initial, and any subsequent renewals of the, Software License and Service Agreement and Order Form with Passport Labs Inc. for the parking and ticket management solutions referred to in this Report; AND THAT any necessary by-laws be presented to Council for ratification.

PAGE 9 OF 16 Committee of the Whole – Monday, July 26, 2021 WITH RESPECT to Report R 81/2021 (Corporate Services & Long-Term Care – Corporate Information Technology), we recommend the Transfer Payment Agreement for the Audit and Accountability Fund – Intake #2 between the Ontario Minister of Municipal Affairs and Housing and Corporation of the City of Thunder Bay be approved; AND THAT Appropriation No. 15 be approved; AND THAT any necessary by-laws be presented to Council for ratification

WITH RESPECT to Report R 104/2021 (City Manager’s Office – Human Resources & Corporate Safety), we recommend that the Transfer Payment Agreement for the Audit and Accountability Fund – Intake #2 between the Ontario Minister of Municipal Affairs and Housing and the Corporation of the City of Thunder Bay be approved; AND THAT Appropriation No. 16 be approved; AND THAT any necessary by-laws be presented to Council for ratification

WITH RESPECT to Report R 97/2021 (Corporate Services and Long Term Care – Revenue), we recommend that the amended Credit and Collection Policy, appended to this report, be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report R 64/2021 (Corporate Services & Long Term Care - Financial Services), we recommend that the 2020 update on the Investment of Municipal Funds be received by City Council for information purposes; AND THAT Council direct Administration to proceed with the adoption of the Prudent Investor Standard by working with ONE Investment on the steps necessary to join the ONE Joint Investment Board as a participating municipality and report back to Council with a new Investment Policy Statement (IPS), the ONE Joint Investment Board agreement, and necessary by-laws by December 2021.

WITH RESPECT to Report R 95/2021 (Corporate Services & Long Term Care - Internal Audit & Continuous Improvement), we recommend that the 2020 Audit Committee Annual Report, be received; AND THAT the Treasurer’s Report, which includes the Audited Consolidated Financial Statements and Trust Fund Statements, for the year ended December 31, 2020 be a pproved; AND THAT any necessary by-laws be presented to Council for consideration

WITH RESPECT to Report R 96/2021 (Corporate Services & Long Term Care - Financial Services), we recommend the appointment of the firm of BDO Canada LLP as auditors for the City of Thunder Bay and its outside boards and agencies for a five-year period effective January 1, 2021 (commencing with the completion of the December 31, 2021 year-end), under the terms and conditions as stated in the Proposal; AND THAT the Mayor and Clerk be authorized to execute all required documentation relative to auditor appointment including any supplementary agreements; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report R 84/2021 (Corporate Services & Long Term Care – Financial Services), we recommend that the 2nd paragraph be amended by deleting 2.75% and replacing it with 2.25%.

PAGE 13 OF 16 Committee of the Whole – Monday, July 26, 2021 WITH RESPECT to Report R 84/2021 (Corporate Services & Long Term Care – Financial Services), we recommend that City Council direct the City Manager and General Manager – Corporate Services & Long Term Care/ City Treasurer to prepare the proposed 2022 tax-supported budget with service level changes identified in the report; AND THAT Administration target a municipal tax levy increase, net of growth, of no more than 2.25%; AND THAT Administration continue to identify savings for the 2022 proposed budget; AND THAT approval of the 2022 proposed budget be subject to detailed review and consideration by City Council; AND THAT the necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report No. 103/2021 (City Manager’s Office – Office of the City Clerk), we recommend that the Terms of Reference for the Official Recognition Committee, and Corporate Policies 07-01-01 Civic Recognition and 07-01-02 Commemorative Gifts/Promotional Souvenirs, as appended to this Report as Attachments A, B and C be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Councillor S. Ch’ng dated July 13, 2021 relative to a ban on Conversion Therapy (also known as Reparative Therapy, Reintegrative Therapy, or Sexual Orientation and Gender Identity Change Efforts is any form of treatment, including individual talk therapy, behavioural or aversion therapy, group therapy treatments, spiritual prayer, exorcism, and/or medical or drug induced treatments) which attempt to actively change someone’s sexual orientation, gender identity, or gender expression, we recommend that conversion therapy be denounced as a harmful and unethical practice by major medical and human rights organizations including Canadian Psychological Association, Canadian Psychiatric Association, and Canadian Association of Social Workers and denounce the practice of conversion therapy as a dangerous and harmful practice that perpetuates myths and stereotypes about sexual orientation and gender identity; AND THAT the City of Thunder Bay support and advocate in favour of Bill C-6, An Act to Amend the Criminal Code (Conversion Therapy) which proposes five conversion therapy-related offences, including: (a) causing a person to undergo conversion therapy against the person’s will; (b) causing a child to undergo conversion therapy; (c) doing anything for the purpose of removing a child from Canada with the intention that the child undergo conversion therapy outside Canada; (d) advertising an offer to provide conversion therapy; and (e) receiving a f

WITH RESPECT to the Memorandum from D. Earle, Deputy City Clerk dated June 25, 2021, we recommend that the 2021 Annual Citizens of Exceptional Achievement Event Update be postponed until 2022; AND THAT any necessary by-laws be presented to City Council for ratification.