Committee of the Whole

With respect to the June 3, 2019 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

With respect to Report No. R 88/2019 (Infrastructure and Operations), we recommend that City Council approve the receipt and expenditure of funding from the Ministry of Energy Municipal Energy Plan Program and FCM’s Municipalities for Climate Innovation Program as outlined in this report. AND THAT Appropriation Change Orders No. 10 be approved AND THAT any necessary By-laws be presented to City Council for ratification.

With respect to Report No. 2019CLS.019 (Legal Services) we recommend that Administration proceed as directed in Closed Session.

With respect to Report R 90/2019 (Community Services – Asset Management), we recommend that the Corporate Energy Management Plan 2019 – 2024, as outlined in this Report, be adopted by City PAGE 5 OF 14 Committee of the Whole – June 3, 2019 Council; AND THAT any necessary by-lays be presented to City Council for ratification.

With respect to Report R 87/2019 (Infrastructure & Operations – Environment), we recommend that the Rat Prevention and Control educational campaign continue, launched in partnership with the Thunder Bay District Health Unit; AND THAT Administration report back to City Council in the spring of 2020 on the progress in regard to rat related issues; AND THAT any necessary By-laws be presented to City Council for ratification.

With respect to Report No. R 93/2019 (Infrastructure & Operations - Environment) we recommend that City Council endorse the Operational Plan as appended; AND THAT the Mayor and City Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary By-laws be presented to City Council for ratification.

With respect to Report No. R 85/2019 (Infrastructure and Operations – Engineering) we recommend that Contract 7, 2019 for Golf Links Road/Junot Avenue Improvements – Stage 3 be awarded to Bruno’s Contracting (Thunder Bay) Ltd who submitted the lowest revised tender in the amount of $4,044,720.82 [inclusive of HST]; it being noted that the amount shown is based on estimated quantities; final payment for this contract will be based on measured quantities for the completed work; AND THAT consulting engineering services be sole sourced to the firm of Hatch and that an agreement in the amount of $102,481.96[inclusive of HST] be approved for construction administration associated with this contract; AND THAT the local improvement sanitary sewer extension on Junot Avenue should proceed as part of the project at an estimated cost of $203,200.00 GROSS; $94,200.00 NET; AND THAT a pedestrian crossover be installed to meet the previous Council direction to have pedestrian signals installed to assist pedestrians at the Junot Avenue and Windsor Street intersection and the Traffic Bylaw amended accordingly; AND THAT the General Manager of Infrastructure and Operations report any circumstances to City Council should any significant variations in the contract quantities occur; PAGE 7 OF 14 Committee of the Whole – June 3, 2019 AND THAT Appropriation Change order No. 7 be approved; AND THAT the Mayor and City Clerk be authorized to sign all documentation related to these matters; AND THAT any

With respect to Report No. R 74/2019 (Infrastructure & Operations - Environment) we recommend that City Council approve the Draft Sewage, Stormwater and Land Drainage Works By-Law as contained within this report; AND THAT the revised Sewage, Stormwater and Land Drainage Works By-Law (Attachment A) be presented to City Council for ratification; AND THAT The Sewer Use Control By-Law 373-1992 be repealed; AND THAT any necessary By-laws are presented to City Council for ratification.

With respect to Report R 54/2019 (Infrastructure and Operations – Engineering) we recommend PAGE 8 OF 14 Committee of the Whole – June 3, 2019 that Contract 9, 2019 – Southward Storm Sewers be awarded to Nadin Contracting Ltd. who submitted the lowest revised tender in the amount of $1,720,916.27 [inclusive of HST]; it being noted that the amount shown is based on estimated quantities, final payment for this Contract will be based on measured quantities for the completed work; AND THAT the General Manager of Infrastructure and Operations report significant variations in the Contract quantities to City Council; AND THAT the Mayor and City Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary bylaws be presented to City Council for ratification.

With respect to Report No. R 26/2019 (Infrastructure & Operations – Engineering & Operations) we recommend that Contract 5, 2019 – Asphalt Surface Rehabilitation II be awarded to Bruno’s Contracting Limited who submitted the lowest revised bid in the amount of $2,976,278.75 (inclusive of HST); it being noted the amount shown is based on estimated quantities; final payment for this contract will be based on measured quantities for the completed work; AND THAT the General Manager of Infrastructure and Operations report any circumstances to City Council should significant variations in contract quantities occur; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; PAGE 9 OF 14 Committee of the Whole – June 3, 2019 AND THAT any necessary By-laws be presented to City Council for ratification;

With respect to the Memorandum from Mr. J. Sherband, Manager – Solid Waste and Recycling Services, dated May 17, 2019, relative to the Waste Electrical and Electronic Equipment Program, we recommend that the City of Thunder Bay enter into a standard “Collection Site Operator Agreement” with Ontario Electronic Stewardship (OES); AND THAT the Mayor and Clerk are authorized to execute this Agreement and any other necessary documentation related to the agreement; AND THAT any necessary by-laws are presented to City Council for ratification.

With respect to the Wake the Giant cultural awareness and inclusion project, we recommend that the City of Thunder Bay join the movement, endorsing its objectives; AND THAT all City of Thunder Bay facilities display the Wake the Giant stickers and that City of Thunder Bay employees be made aware of the goals, objectives and principles of the movement.

With respect to Corporate Report No. R 94/2019 (Community Services – Asset Management), we recommend that Project No. 15-302, for the Boiler Replacement at Pioneer Ridge Long Term Care and Senior Services be awarded to A. Villeneuve Mechanical, up to the amount of $686,508.00 (inclusive of all taxes and a contingency allowance); AND THAT the Manager – Supply Management be authorized to issue any purchase orders related to this project; AND THAT the General Manager – Community Services report any circumstances to City Council should significant variations in contract values occur as the work proceeds; AND THAT the Mayor and Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary By-laws be presented to City Council for ratification.

With respect to the resolution relative to Report No. R 86/2019 (Community Services Department), we recommend that the report be presented at Committee of the Whole on June 24, 2019.

With respect to Report No. R 86/2019 (Community Services Department) we recommend that the Report be received; AND THAT Report No. R 86/2019 (Community Services Department) be presented at the June 24, 2019 Committee of the Whole meeting for consideration.

THAT the hour being 11:00 p.m., we continue with the business at hand.

With respect to Report No. 101/2019 (Infrastructure and Operations – Engineering) we recommend that rehabilitation work to the McKellar River Lift Bridge Deck be single sourced to Sacchetti Construction Ltd. and that an agreement in the amount of $317,417.00. [inclusive of HST] be approved for the cost of construction services. AND THAT Appropriation No 12 be approved; AND THAT the General Manager of Infrastructure and Operations report any circumstances to City Council should significant variations in the contract quantities occur; AND THAT the Mayor and City Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary by-laws be presented to City Council for ratification.