Committee of the Whole

With respect to the resolution to establish the Monday, June 14, 2021 Committee of the Whole – Closed Session, we recommend that the following reason be added: “the security of the property of the municipality or local board; litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.” AND THAT the following reason be deleted: “in order to receive information relative to a proposed or pending acquisition or disposition of land by the municipality or local board;”

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, June 14, 2021 at 5:00 p.m. in order to receive information relative to a personal matters about an identifiable individual, including municipal or local board employees; the security of the property of the municipality or local board; litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

WITH RESPECT to the June 14, 2021 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to the recruitment of three (3) individuals to serve as Directors on the Tbaytel Municipal Services Board, we recommend that the following be re-appointed: Jack Jamieson be appointed for a 2 year term, expiring on June 30, 2023 or until such time as a replacement has been appointed; Greg Treffry be appointed for a 3 year term, expiring on June 30, 2024 or until such time as a replacement is appointed; Barbara Eccles be appointed for a 3 year term, expiring on June 30, 2024 or until such time as a replacement is appointed.

WITH RESPECT to Report R 67/2021 (Development & Emergency Services - Planning Services), we recommend draft plan approval (58T-17501) be extended to June 30, 2024, subject to the conditions outlined in Attachment "C" as it applies to Concession 3 NKR, Part of Lot 21 described as Parts 1 & 2 on RP 55R-7116 and Concession 3 NKR, South Part of Lot 2, 3053 and 3125 20th Side Road; AND THAT any necessary By-laws be presented to City Council for ratification; ALL as contained in Report No. R 67/2021 (Development & Emergency Services - Planning Services), as submitted by the Development & Emergency Services Department.

WITH RESPECT to Report R 73/2021 (Development & Emergency Services - Superior North EMS), we recommend that the purchase of five new emergency vehicles be awarded to Crestline Coach Ltd. which submitted the successful proposal for the amount of $796,883 plus HST; AND THAT Crestline Coach Ltd. be the proponent to supply up to five more new emergency vehicles in 2022; AND THAT the Manager-Supply Management be authorized to issue a purchase order to award this contract; AND THAT the Mayor and Clerk be authorized to sign any necessary agreement related to the report; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to Report R 78/2021 (Development & Emergency Services – Superior North EMS), we recommend that the Superior North EMS 2021 to 2030 Master Plan (Attachment A) be accepted as a guiding document; AND THAT the work plan (Attachment B) be approved for Administration to follow; AND THAT an update on progress on the work plan be presented not later than Q1 2022; AND THAT Administration be authorized to proceed with negotiations with the Municipality of Shuniah: AND THAT Administration begin implementing recommendations impacting service within the City of Thunder Bay with updates at key milestones. AND THAT the Mayor and Clerk be authorized to execute all required documentation; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the resolution relative to Report R 87/2021 (Development & Emergency Services – Licensing & Enforcement), we recommend that the following be added after the 2nd paragraph: “AND THAT Lunar New Year be permitted for discharge purposes only;”

WITH RESPECT to Report R 87/2021 (Development & Emergency Services – Licensing & Enforcement), we recommend a comprehensive update of the City’s fireworks by-law as outlined in this Report; AND THAT recommendation #2, as contained in the Report, be amended to read “New Year’s Day” as a named day; AND THAT Lunar New Year be permitted for discharge purposes only; AND THAT the current by-law, as amended, be repealed and replaced and be presented to Council for ratification on or before October 31, 2021.

THAT the amending motion relative to Report R 85/2021 (Community Services), be amended by adding “that meet the minimum requirements,” after “to the submissions”. PAGE 10 OF 18 Committee of the Whole – June 14, 2021

With respect to the resolution relative to Report R 85/2021 (Community Services), we recommend that the following be added after the 2nd paragraph: “AND THAT Administration include in its report general information pertaining to the submissions, that meet the minimum requirements, as permitted within the Supply Management By-law and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA);

WITH RESPECT to Report R 85/2021 (Community Services), we recommend that Council direct Administration to administer an Expression of Interest, as described in this report, inviting proposals from the private sector and other interested organizations for a Multi-use Indoor Sports Facility to respond to both short and long term needs, either at Chapples Park or other locations; AND THAT Administration report back on the status and outcome of the Expression of Interest by November 30, 2021 AND THAT Administration include in its report general information pertaining to the submissions, that meet the minimum requirements, as permitted within the Supply Management By-law and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA); AND THAT the report include recommendations or options for Council’s consideration; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to Report R 77/2021 (City Manager’s Office - Human Resources & Corporate Safety Division), we recommend City Council direct Administration, through the Human Resources & Corporate Safety Division, to continue to support and promote equal opportunities for employment through current and new initiatives as highlighted in the attached Employment Outreach and Retention Plan; AND THAT the Human Resources & Corporate Safety Division (HRCS) conduct an Employment Equity Survey in 2023, and report the result back to Committee of the Whole in the second quarter of 2024; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to Report R 70/2021 (Infrastructure & Operations – Engineering & Operations), we recommend that Contract 9, 2021 - Sewer and Watermain III be awarded to Menei Brothers Contracting, which submitted the lowest tender in the amount of $2,581,811.57 (inclusive of HST); it being noted that the amount shown is based on estimated quantities; final payment for this Contract will be based on measured quantities for the complete work; AND THAT the General Manager of Infrastructure and Operations report significant variations in the Contract quantities to City Council; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report R 86/2021 (Infrastructure & Operations – Engineering & Operations), we recommend that Contract 12, 2021 for Landfill Leachate Improvements Phase 1: Lift Station and Forcemain be awarded to Nadin Contracting, which submitted the lowest tender in the amount of $3,847,565.25 (inclusive of HST); it being noted that the amount shown is based on estimated quantities; final payment for this Contract will be based on measured quantities for the complete work; AND THAT consulting engineering services be awarded to the firm of KGS Group with an agreement approved in the amount of $395,000.00 [inclusive of HST] for construction administration and inspection associated with this contract; PAGE 13 OF 18 Committee of the Whole – June 14, 2021 AND THAT the General Manager of Infrastructure and Operations report significant variations in the Contract quantities to City Council; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT Appropriation Change No. 14 be approved; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from K. Power, City Clerk, dated June 8, 2021, we recommend that Corporate Policy 09-02-05 Video Surveillance, as amended, be adopted by stand- alone by-law; AND THAT By-law 48-2021 be presented to Council for ratification on June 28, 2021.

WITH RESPECT to Report R 15/2021 (Infrastructure & Operations – Engineering & Operations), we recommend that Administration implement a Red Light Traffic Camera program at ten intersections; AND THAT Council provide a letter of intent addressed to the Minister of Transportation; AND THAT Administration include costs to implement the Red Light Camera program in the 2022 budget for Council’s consideration; AND THAT any necessary by-laws be presented to Council for ratification.

THAT the hour being 11:00 p.m., we continue with the business at hand.

WITH RESPECT to Report R 36/2021 (Infrastructure & Operations – Central Support), we recommend that the revisions to the Eye on the Street Program as outlined in this report be approved; AND THAT the Code of Practice be amended to reflect the changes; AND THAT the Mayor and Clerk be authorized to execute an agreement, in form and content satisfactory to the City Solicitor and the Chief of Thunder Bay Police Service, to establish a memorandum of understanding as outlined in the Code of Practice; AND THAT the Mayor and Clerk be authorized to execute an agreement, in form and content satisfactory to the City Solicitor with the owners of buildings upon which CCTV equipment will be installed; AND THAT the necessary by-law to enact the City’s video surveillance programs be presented to City Council for ratification.

WITH RESPECT to the memorandum from Councillor A. Foulds dated, June 9, 2021 relative to support for the positions of the Anti-Racism Committee in partnership with Diversity Thunder Bay, we recommend full endorsement of these public statements and condemn in the strongest sense acts of violence against the people of Canada; AND affirm that the hatred and discrimination against racialized people not be tolerated and no place in our society; AND THAT as a municipal council, we commit to working together in the spirit of reconciliation and fully support the work and guidance from our City of Thunder Bay Anishinaabe Elders Council as they guide the Indigenous Relations and Inclusion Strategy and administration in their work.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, June 28, 2021 at 5:00 p.m. in order to receive information relative to the security of the property of the municipality or local board; personal matters about an identifiable individual, including municipal or local board employees; a proposed or pending acquisition or disposition of land by the municipality or local board; litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; a meeting of a council or local board or of a committee of either of them may be closed to the public if the following conditions are both satisfied: The meeting is held for the purpose of educating or training the members; and at the meeting no member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of the council, local board or committee. 2006, c. 32, Sched. A, s. 103 (1). AND THAT a City Council – Special Session be scheduled for Monday, June 14, 2021 immediately following the Committee of the Whole meeting, in order to ratify any required resolutions from the June 14, 2021 Committee of the Whole meeting.