Committee of the Whole

THAT the resolution relative to the Establishment of the Committee of the Whole – Closed Session meeting scheduled for Monday, December 4, 2023 passed at the Monday, November 27, 2023 Committee of the Whole meeting, be amended to change the start time to 5:30 p.m.; AND THAT the following reasons to Establish a Closed Session meeting be added: (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them;

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, December 4, 2023 at 5:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

WITH RESPECT to the December 4, 2023 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to the Deputation from The Friends of Chippewa Park on December 4, 2023, we recommend that the request for improvements to City Road and Sandy Beach Road be referred to Administration to review potential alternate resurfacing options; AND THAT Administration report back on or before January 22, 2024; AND THAT Administration review potential funding sources including the CEDC Municipal Accommodation Tax for 2024; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to the Confidential Memorandum from Leah Prentice, Director – Recreation & Culture dated December 4, 2023 we recommend that Administration proceed as directed in Closed Session.

WITH RESPECT to Report 321-2023 Infrastructure, Development & Operations – Engineering & Operations, we recommended that item 2023-101-INO–Strong Towns Principle 1 - Financial Solvency be removed from the outstanding list for Operations; AND THAT any necessary by-laws be presented to Council for ratification.

THAT the following be added after paragraph 3: AND THAT Administration investigate potential synergies in outdoor facilities at Chapples by working with the Thunder Bay Community Tennis Centre and the Thunder Bay Pickleball Association; AND THAT Administration report back on or before January 22, 2024.

WITH RESPECT to Report 363-2023-Infrastructure, Development & Operations- Engineering & Operations, we recommend that Administration move forward with further detailed planning of a dedicated outdoor Pickleball Facility at Northwood Playfield Park for inclusion into a future Parks & Open Spaces Capital budget; AND THAT Administration support the Thunder Bay Pickleball Club in applications to external funding agencies; AND THAT Item 2023-002-CS Thunder Bay Pickleball Club be removed from the outstanding list; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 331-2023-Infrastructure, Development & Operations- Engineering & Operations, we recommend that an increase in the value of Contract 5, 2022 for Asphalt Rehabilitation and Storm Sewer, awarded to Bay City Contractors, be authorized in the amount of $93,306.90 (inclusive of HST), bringing the total contract value to $3,806,378.42 (inclusive of HST); AND THAT Appropriation No.19-2023 be approved to finance the increased contract value to Contract 5, 2022 for Asphalt Rehabilitation and Storm Sewer; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to Report 330-2023-Infrastructure, Development & Operations- Engineering & Operations, we recommend that an increase in the value of Contract 7, 2022 Balmoral Reconstruction Stages 2 & 3 awarded to Bruno’s Contracting Thunder Bay Ltd., be authorized in the amount of $330,897.05 (inclusive of HST) bringing the total contract value to $9,297,943.98 (inclusive of HST); AND THAT Appropriation No. 12-2023 be approved to maximize Investing in Canada Infrastructure Program financing for the project; AND THAT the Mayor and City Clerk be authorized to sign all documentation related to these matters; AND THAT any by-laws necessary be presented to Council for approval.

WITH RESPECT to Report 328-2023-Infrastructure, Development & Operations- Engineering & Operations, we recommend that Appropriation No. 21-2023 be approved to finance the additional cost for construction and engineering for Contract 18, 2022, River Street Culvert Replacement; AND THAT the Mayor and City Clerk be authorized to sign all documentation related to these matters; AND THAT any by-laws necessary be presented to Council for approval.

WITH RESPECT to the Memorandum from Cory Halvorsen, Manager – Parks and Open Spaces dated November 1, 2023, we recommend that Outstanding List Item 2021-107-INO be removed from the outstanding list; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Cory Halvorsen, Manager – Parks & Open Spaces, dated November 20, 2023, we recommend that the Oliver Road Park and Current River Park rink sites be re-classified from Boarded Unsupervised to Community Supervised; AND THAT a $4,500 partial rink grant for the Oliver Road Recreation Association be added to the proposed 2024 Community Services operating budget for Council’s consideration; AND THAT a $4,500 partial rink grant for the Current River Recreation Association be added to the proposed 2024 Community Services operating budget for Council’s consideration; AND THAT any necessary by-laws be presented to City Council for ratification.

AND THAT the proposed 2024 operating budget for Parks & Opens Spaces be reduced by $73,000;

WITH RESPECT to the Memorandum from Councillor Rajni Agarwal dated November 2023, we recommend that the motion be referred to the 2024 Budget for deliberation.

WITH RESPECT to the priority on housing in the city of Thunder Bay, we recommend that 2 temporary positions be created in Development Services for a Housing Accelerator Navigator and Housing Accelerator Coordinator; AND THAT these positions be temporary in nature and conclude on or before the end of 2026; AND THAT up to $200,000 be allocated annually for these positions from the Land Development Account; AND THAT the Land Development account be reimbursed if funds are received from the Housing Accelerator Fund or Building Faster Fund; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, December 11, 2023 at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (d) labour relations or employee negotiations; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.