Committee of the Whole

With respect to the January 14, 2019 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

THAT we resolve into Closed Session in order to receive information subject to advice that is subject to solicitor-client privilege, including communications necessary for that purpose, that is relative to Report No. 130/2018 (Infrastructure & Operations) Designated Truck Route, and then revert back to open session to continue with the business at hand.

With respect to Report 130/2018 (Engineering & Operations) we recommend that By-law 87-2007 be repealed and replaced as outlined in this report; AND THAT a new Designated Truck Route By-law as outlined in this report be presented to City Council for ratification; AND THAT a $10,000 expansion to the Roads Sign Maintenance budget be included in future operating budgets for Council’s consideration to cover costs of the annual billboard rental. AND THAT the Mayor and Clerk be authorized to execute all necessary documentation.

THAT the hour being 11:00 p.m., we continue with the business at hand.

With respect to Report No. R 182 /2019 (City Manager’s Office), we recommend that: 1. pursuant to the Cannabis Licence Act , 2018 and Ontario Regulation 468/18 , Council opt- in to permit cannabis retail stores within the boundaries of the City of Thunder Bay; 2. Council direct the City Clerk to notify the Alcohol and Gaming Commission (AGCO) that the City of Thunder Bay will permit cannabis retail stores within its boundaries; 3. Council direct Administration to report back to Council within sixty days regarding a proposed process and policy to respond to notifications for cannabis retail site applications in the City of Thunder Bay to the AGCO, during the 15 day window for comment, which speaks to local sensitive uses and the public interest; and 4. Council direct Administration to report back to Council within sixty days regarding proposed amendments to the City of Thunder Bay’s Smoking Prohibition By-law to allow for appropriate enforcement of tobacco and cannabis in the City of Thunder Bay.

With respect to Report No. 182/2019 (City Manager’s Office) Cannabis Retail Storefronts; we recommend that the following be added to the recommendation as item #5 & #6 5. Council direct Administration to allocate $120,000 of the first installment of funding received relative to Cannabis Retail Storefronts to the Police Service Budget in order to respond to increased enforcement and increased response to public inquires. These funds would offset costs forecasted in the 2019 budget by the Police Service and decrease the proposed operating budget by $120,000 for 2019. 6. The second installment of funding and any further funding received will be allocated to the Operating Budget for the City of Thunder Bay and Administration report back with a recommendation on how the funds should be allocated relative to the legalization of cannabis.

THAT the hour being 12:00 a.m., we continue with the business at hand.

With re spect to Report No. R 16 6/2018 (Infrastructure and Operations -Environment), we recommend that the negotiated method of procurement as outlined in Sections 4.08 and 4.09 of the Supply Management By-law No. 113-2011 be utilized to approve renewal of a three year research agreement with Lakehead University’s Dr. Baoqiang Liao in the amount of $ 75 ,000 (no taxes); AND THAT the negotiated method of procurement as outlined in Sections 4.08 and 4.09 of the Supply Management By-law No. 113-2011 be utilized to approve renewal of a three year research agreement with Lakehead University’s Dr. Wilson Wang in the amount of $ 75 ,000 (no taxes); AND THAT the Manager – Supply Management be authorized to issue any required Purchase Orders related to these projects; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; PAGE 8 OF 12 Committee of the Whole – January 14, 2019 AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to Report No. R 166 (Community Services – Recreation and Culture), we recommend that, subject to approval of the 2019 operating budget, $2,775,700 for the Community, Youth, and Cultural Funding Program grants for 2019 be allocated as follows: Sustaining Grants Community Funding 1. Regional Food Distribution Association $ 90,000 2. Thunder Bay Emergency Shelter (Shelter House) $399,000 Youth Funding 3. Boys & Girls Clubs of Thunder Bay $120,000 4. Children’s Aid Society (Outreach Program) $ 69,100 Cultural Funding 5. Definitely Superior Art Gallery $ 67,500 6. Magnus Theatre Company Northwest $134,700 7. Northwestern Ontario Sports Hall of Fame and Museum $ 69,100 8. Thunder Bay Art Gallery $266,200 9. Thunder Bay Community Auditorium $727,600 10. Thunder Bay Historical Museum $412,300 11. Thunder Bay Symphony Orchestra $244,700 Operating Grants Community Funding 12. Community Clothing Assistance $ 15,000 13. Lakehead Social Planning Council $ 31,000 14. New Directions Workers Resource Centre $ 17,500 15. Northwestern Ontario Women’s Centre $ 10,000 (Good Food Box Program) Youth Funding 16. Evergreen a United Neighbourhood $ 30,000 PAGE 10 OF 12 Committee of the Whole – January 14, 2019 17. Roots to Harvest $ 25,000 Cultural Funding 18. Community Arts and Heritage Education Project (CAHEP) $ 17,000 Project Grants To be allocated within the 2019 fiscal year based on applications received through two intakes in 2019 $ 30,000 AND THAT the Grant Review Team’s 2020 Ope

THAT a Committee of the Whole – Closed Session meeting be scheduled for Tuesday, January 15, 2019 at 4:45 p.m. in order to receive information relative to a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; AND THAT a Committee of the Whole – Closed Session meeting be scheduled for Thursday, January 17, 2019 at 4:45 p.m. in order to receive information relative to personal matters about an identifiable individual, including municipal or local board employees; AND THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, January 21, 2019 at 6:00 p.m. in order to receive information relative to a proposed or pending acquisition or disposition of land by the municipality or local board; AND THAT a City Council – Special Session meeting be scheduled for Monday, January 21, 2019 to ratify the December 17, 2018 Committee of the Whole Minutes.