Committee of the Whole

With respect to the April 20, 2020 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

With respect to the Lakehead District School Board Representative on the Thunder Bay Public Library Board, we recommend that Mr. George Saarinen be appointed for a term to expire on November 30, 2022.

With Respect to Report NO. 2019CLS.004 (Fire Services) we recommend that the appropriation form attached to this report be approved; AND THAT the General Manager of Development and Emergency be authorized to sign all documents related to this project; AND THAT any necessary by-laws be presented for ratification.

With respect to Report No. R 27/2020 (Corporate Services & Long Term Care - Financial Services), we recommend that the dates for Special Committee of the Whole meetings to deliberate the 2021 Capital and Operating Budgets for the City of Thunder Bay be approved in accordance with Attachment A - 2021 Budget Calendar - Option 2; AND THAT any necessary By-laws be presented to City Council for ratification.

With respect to Report No. R 33/2020 (Infrastructure & Operations - Engineering & Operations), we recommend that Contract 1, 2020 for Asphalt Surface Rehabilitation I be awarded to Bruno’s Contracting [Thunder Bay] Limited, which submitted the lowest tender in the amount of $4,747,778.34 (inclusive of HST); it being noted that the amount shown is based on estimated quantities; final payment for this Contract will be based on measured quantities for the complete work; AND THAT the General Manager of Infrastructure and Operations report significant variations in the Contract quantities to City Council; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary By-laws be presented to City Council for ratification.

With respect to Report No. R 35/2020 (Engineering and Operations – Engineering & Operations) we recommend that Contract 4, 2020 – Syndicate Avenue and Brodie Street Sewer and Watermain be awarded to Makkinga Contracting who submitted the lowest tender in the amount of $4,438,387.50 [inclusive of HST]; it being noted that the amount shown is based on estimated quantities, final payment for this contract would be based on measured quantities for the complete work; AND that the General Manager of Infrastructure and Operations report any significant variations in the contract quantities to City Council; AND that the Mayor and City Clerk be authorized to sign all documents related to these matters; PAGE 5 OF 9 Committee of the Whole – April 20, 2020 AND that Appropriation Change No 4 be approved; AND that any necessary bylaws be presented to City Council for ratification.

With respect to Report No. R 42/2020 (Engineering & Operations – Engineering & Operations), we recommend that Contract 5, 2020 for Asphalt Surface Rehabilitation II be awarded to Taranis Contracting Group Ltd, which submitted the lowest tender in the amount of $2,552,265.52 (inclusive of HST); it being noted that the amount shown is based on estimated quantities; final payment for this Contract will be based on measured quantities for the complete work; AND THAT the General Manager of Infrastructure and Operations report significant variations in the Contract quantities to City Council; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT Appropriation #8 be approved; AND THAT any necessary By-laws be presented to City Council for ratification.

With respect to Report No. R 34/2020 (Engineering and Operations – Engineering & Operations), we recommend that Contract 6, 2020 for Tupper Sewer and Amelia St Reconstruction be awarded to Nadin Contracting Ltd, which submitted the lowest tender in the amount of $3,666,200.11 (inclusive of HST); it being noted that the amount shown is based on estimated quantities; final payment for this Contract will be based on measured quantities for the complete work; AND THAT the General Manager of Infrastructure and Operations report significant variations in the Contract quantities to City Council; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT Appropriation #7 be approved; AND THAT any necessary By-laws be presented to City Council for ratification.

With respect to supporting first responders, municipal staff and health care workers in our community, we recommend that the Mayor on behalf of City Council continue to advocate for the available supply of Personal Protective Equipment to keep workers providing essential services in Thunder Bay safe in response to the COVID-19 pandemic; AND THAT the Federal and Provincial government consider the potential of emerging technology that can provide sterilization of N95 masks allowing the reuse of this much needed, and in demand, personal protective equipment; AND THAT a copy of this resolution be shared with the Prime Minister of Canada, the Premier of Ontario, the Minister for Health – Canada, the Minister of Health - Ontario, AMO, FCM, NOMA and other municipalities in Ontario; PAGE 7 OF 9 Committee of the Whole – April 20, 2020 AND THAT any necessary by-laws be presented to City Council for ratification.

THAT the motion with respect to Committee of the Whole and City Council Outstanding Items be amended by adding : "and the Committee Chair;" following the Executive Management Team.

With respect to the memorandum from Ms. K. Power, City Clerk dated April 9, 2020, relative to the development of agendas for Committee of the Whole and City Council, we recommend that the City Clerk be designated the responsibility of determining the appropriate items for agendas from now until the end of May; AND THAT agendas only contain items that are time sensitive/urgent, relate to the current State of Emergency and where resources are appropriately available to respond to the matter; AND THAT the City Clerk work in consultation with the Executive Management Team and the Committee Chair; AND THAT City Council be advised relative to the ongoing management of the Outstanding List during the State of Emergency; AND THAT this practice be revisited on May 25, 2020; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT a City Council – Special Session meeting be scheduled for Monday, April 20, 2020 in order to ratify previous minutes of Committee of the Whole and City Council, to ratify any required resolutions from the April 20, 2020 Committee of the Whole, and to consider any necessary by- laws.