Committee of the Whole

WITH RESPECT to the resolution to establish the Monday, July 18, 2022 Committee of the Whole – Closed Session, we recommend that the following reasons be removed: “(a) the security of the property of the municipality or local board; (d) labour relations or employee negotiations; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose.”

PAGE 2 OF 19 Committee of the Whole – Monday, July 18, 2022 THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, July 18, 2022 at 5:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

WITH RESPECT to the July 18, 2022 Committee of the Whole, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to the confidential memorandums from City Clerk Krista Power, dated July 8, 2022, relative to Board and Advisory Committee Appointments, we recommend that the following people be appointed: OFFICIAL RECOGNITION COMMITTEE (1) One Citizen to serve as a Youth Representative for the remainder of a four year term expiring November 30, 2025, or as soon as their replacement has been appointed: PAGE 7 OF 19 Committee of the Whole – Monday, July 18, 2022 1. Amy Ward

WITH RESPECT to the Confidential Memorandum from CSWB Specialist Lee-Ann Chevrette dated June 20, 2022, notwithstanding the Council and Citizen appointment process as outlined in Corporate Policy 08-01-01, we recommend that the following individual be appointed: (1) Citizen to serve a two-year term expiring June 30, 2024, or as soon as their replacement has been appointed: 1. Tina Bobinski, Director of Mental Health & Addictions – Dilico Anishinabek Family Care Mental Health & Substance Misuse Sector (Advisor)

WITH RESPECT to Report 2022CLS.009 (Realty Services), we recommend that the properties and easement interests described in this Report be declared surplus to the City's requirements pursuant to the City's policies, and be disposed of in accordance with the method set out in this report; AND THAT public notice of the proposed disposals be given in the manner set out in this report; AND THAT the City’s interest in the vacant property, being Lots 3-5, Block X, Registered Plan W61, municipally known as 226 Kingston Street, (A104) be designated as an area of Site Plan Control and sold on the open market at appraised market value; PAGE 8 OF 19 Committee of the Whole – Monday, July 18, 2022 AND THAT the City grant an easement interest over a portion of City-owned lands located behind 424 Christina Street West described as Part of Closed James Street, Registered Plan W-42, being Part 1 on Reference Plan 55R-14936 (A107); to facilitate the maintenance of Enbridge Gas’ long existing underground infrastructure at no cost to Enbridge; AND THAT a portion of the City’s easement interest over the property municipally known as 198 Seneca Place, being Part of Lot 535, Registered Plan M326, (B22), be released and transferred to the owner of 198 Seneca Place; AND THAT the City grant an easement interest over a portion of City-owned river bank along the Kaministiquia River Bank adjacent to Riverdale Road, being part of the original 66’ Road Allowance, Registered Plan W689 Concession 1; (G40); fo

WITH RESPECT to Report 2022CLS.022 (Development & Emergency Services - Realty Services), we recommend that the City-owned surplus property municipally known as 397 and 401 Empire Avenue East, being Lots 6 to 10, Registered Plan W226, be sold to 733515 Ontario Inc. for the sum of $175,000 subject to the terms and conditions recommended in this report; AND THAT the lands municipally known as 397 and 401 Empire Avenue East be designated as an area of site plan control; AND THAT the General Manager of Development and Emergency Services be authorized to execute all documentation required to finalize the transaction, in a content and form satisfactory to Administration; AND THAT any and all necessary by-laws be presented to City Council for ratification. PAGE 9 OF 19 Committee of the Whole – Monday, July 18, 2022

WITH RESPECT to Report 2022CLS.024 (Development & Emergency Services - Realty Services) we recommend the City enter into a lease as tenant with The Corporation of the Municipality of Shuniah (“Shuniah”) of an ambulance base facility to be constructed at 1801 Lakeshore Drive East, Shuniah, Ontario; AND THAT the City enter into a municipal capital facilities agreement with Shuniah; AND THAT the General Manager Development & Emergency Services be authorized to execute all required documentation in form and content satisfactory to the City Solicitor; AND THAT the above direction be conditional upon Shuniah receiving the necessary financing approvals; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to Report R 113/2022 (Infrastructure & Operations), we recommend that Administration be directed to prepare and submit an application to the Federation of Canadian Municipalities’ Green Municipal Fund for a Program Design Study to support the creation of a Home Energy Improvement Loan Program in the City of Thunder Bay; AND THAT the City explore opportunities to collaborate on a regional third-party financing program with other municipalities in Northern Ontario; AND THAT the City commits $35,000 from existing budgets to account for 20% of study cost; AND THAT Appropriation No. 22 be approved; AND THAT any necessary By-laws be presented to City Council for ratification.

PAGE 11 OF 19 Committee of the Whole – Monday, July 18, 2022 WITH RESPECT to Report R 116/2022 (Infrastructure & Operations – Engineering & Operations), we recommend that the negotiation method as set forth in section 4.09 of Procurement By-Law No. 113-2011 be adopted and that the total contract price for Contract 1, 2022 for Asphalt Resurfacing be increased by $713,272.95 to $4,817,880.43 (inclusive of HST) for completion of additional works as listed in this report; AND THAT the General Manager of Infrastructure and Operations report significant variations in the Contract quantities to City Council; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to Report R 120/2022 (Infrastructure & Operations – Environment), we recommend that the City opt out of providing residential recycling services during the transition period from July 1, 2024 to December 31, 2025 (inclusive) on behalf of Producers; AND THAT the necessary steps are taken to negotiate the termination of the current service provider contract with GFL Environmental Inc. for the City’s residential recycling program effective July 1, 2024; AND THAT Administration explore options on how best to support the Industrial, Commercial and Institutional sector with Blue Box (blue bag) recycling services and report back to Council on or before December 4, 2023; AND THAT the costs associated with transition of services in the amount of $120,000 be added to the 2023 Solid Waste and Recycling Services Operating Budget for Council’s consideration; AND THAT the Mayor and Clerk are authorized to execute any necessary documentation related to opting out of residential recycling services during the transition period in the form satisfactory to the City Solicitor; AND THAT any necessary by-laws are presented to City Council for ratification.

WITH RESPECT to Report R 112/2022 (Infrastructure & Operations - Engineering & Operations), we recommend that 2021-112-INO Neebing River – Request for Report be removed from the Outstanding List; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to the Memorandum from Jason Sherband, Manager – Solid Waste and Recycling Services, dated June 23, 2022, relative to the Hazardous and Special Products Program, we recommend that the City of Thunder Bay enter into an Amending Agreement with Product Care Association of Canada; AND THAT the Mayor and Clerk are authorized to execute this Agreement and any other necessary documentation related to the agreement; AND THAT any necessary by-laws are presented to City Council for ratification.

WITH RESPECT to Report R 28/2022 (Community Services - Recreation & Culture), we recommend that the Affordable Bus Pass Pilot Program and the and the Affordable Access to Recreation & Culture Pilot Program presented in this report, be approved; AND THAT the Pilot Programs’ anticipated participant subsidy and administration costs of $115,750 for six (6) months representing a $66,000 increase to the Transit Services and $49,750 increase in the Recreation and Culture budgets be included in the 2023 Operating Budget submission for Council’s consideration; AND THAT Administration will report back on the findings of the pilot program annually beginning Q4 2024; AND THAT Administration be authorized to negotiate and enter into an agreement with Lakehead Social Planning Council (LSPC) relative to this project in such form and content satisfactory to the General Manager – Community Services, Treasurer, and City Solicitor; AND THAT the General Manager – Community Services be authorized to execute all associated documents; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report R 124/2022 (Community Services - Central Support Services), we recommend Administration submit an application to enroll in the Canada-wide Early Learning and Child Care (CWELCC) System by the September 1, 2022 deadline; AND THAT the City Manager, in concert with the City Treasurer & General Manager of Corporate Services and Long Term Care, be authorized to execute any agreement(s) to support the City’s participation in the CWELCC program and/or execute an option to ‘opt out’ pending a fuller understanding of the implications of the City’s enrollment in the program; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report R 117/2022 (Corporate Services & Long Term Care – Financial Services), we recommend that the Consolidated Financial Statements and the Trust Funds Statements for the year ending December 31, 2021 be approved, as recommended by the Audit Committee; AND THAT the amended Terms of Reference for the Audit Committee, as appended as Attachment A, be approved; AND THAT any necessary by-laws be presented to Council for consideration.

WITH RESPECT to the Memorandum from Councillor Peng You, dated April 26, 2022, we recommend that Administration complete the work required to provide council with an update on relevant work that has been done on the subject of climate refugees; how the city is prepared to host and welcome those relocating as a result of climate change and associated climate emergencies; AND THAT Administration consult with CEDC and the Multicultural Association (Local Immigration Partnership (LIP) and Northern LIP) on this report; AND THAT Administration report back on or before February 27, 2023; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, July 25, 2022 at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (a) the security of the property of the municipality or local board; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; PAGE 18 OF 19 Committee of the Whole – Monday, July 18, 2022 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose.