Committee of the Whole

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, July 17, 2023 at 5:00 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (d) labour relations or employee negotiations; Committee of the Whole – Monday, July 17, 2023 (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by on be half of the municipality or local board.

THAT the resolution relative to the Establishment of the Committee of the Whole – Closed Session meeting scheduled for Monday, July 17, 2023 passed at the Monday, June 26, 2023 Committee of the Whole meeting, be amended to include the following reasons: (b) a personal matter about an identifiable individual, including municipal or local board employees; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; AND THAT the start time be changed from 5:00 p.m. to 4:30 p.m.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, July 17, 2023 at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: Committee of the Whole – Monday, July 17, 2023 (b) a personal matter about an identifiable individual, including municipal or local board employees; (d) labour relations or employee negotiations; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by on be half of the municipality or local board.

WITH RESPECT to the July 17, 2023 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to Report 2023CLS.021 (Human Resources & Corporate Safety), we recommend that Administration proceed as directed in Closed Session.

WITH RESPECT to Report 2023CLS.019 (Legal Services), we recommend that Administration proceed as directed in Closed Session.

WITH RESPECT to the Confidential Memorandum from Sport & Community Development Supervisor Paul Burke dated July 10, 2023, notwithstanding the Council and Citizen appointment process as outlined in Corporate Policy 08-01-01, we recommend that the following be appointed to the 2024 Ontario Winter Games Committee of the Whole – Monday, July 17, 2023 Organizing Committee (Special Purpose Committee of Council): 1. Alecia Boshcoff, Fort William First Nation Representative 2. Stephanie Reid, Marketing & Communications Co-Chair AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 2023CLS.022 (Community Services - Recreation & Culture), we recommend that Administration proceed as directed in Closed Session.

WITH RESPECT to Report 172-2023-Infrastructure & Operations-Central Support, we recommend approval of the receipt and expenditure of funding from external sources including Ministry of Environment, Conservation & Parks, Canada Cultural Spaces Fund, Client Contributions for Market Square/Sleeping Giant Parkway, Committee of the Whole – Monday, July 17, 2023 Northern Ontario Heritage Fund Corporation, Tree Chipping Revenue from Resolute, The Friends of Chippewa Park and Conservatory Donations as outlined in this Report; AND THAT Appropriation Change Order No. 45 be approved; AND THAT the Mayor and the Clerk be authorized to sign any necessary documents relative to receipt of funding from the above noted funding sources; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Manager, Central Support - Infrastructure & Operations Matthew Pearson dated July 4, 2023, we recommend that Outstanding Item 2021-105-INO Boulevard Dam Electrical Power Production be removed from the outstanding list; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Councillor Kristen Oliver dated June 20, 2023, we recommend that Administration explore alternate lower growing seed mixes on the centre islands of Leland Avenue; Committee of the Whole – Monday, July 17, 2023 AND THAT Administration survey the neighbourhood to determine the support for the current planting mix; AND THAT costs associated with lower growing seed mix options be presented to Council on or before August 28, 2023 for approval; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 209-2023-Community Services – Transit Services, we recommend that the contract for the purchase of an Electronic Fare Management System be awarded to Payment In Motion Inc, in the amount of $2,294,469.38 inclusive of HST; AND THAT the Manager-Supply Management be authorized to issue the required purchase orders to award this purchase; AND THAT the Mayor and Clerk be authorized to sign any required documentation related to this purchase; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 232-2023-Community Services – Facilities, Fleet and Energy Management, we recommend that the report be deferred to the August 14, 2023 meeting.

WITH RESPECT to Report 219-2023-City Manager's Office-Human Resources & Corporate Safety, we recommend that Administration be authorized to finalize an agreement with Manulife Financial for a 5-year term beginning August 1, 2023, for the provision of Life Insurance, Accidental Death & Dismemberment Insurance and Short & Long Disability benefits; AND THAT Administration be authorized to finalize an agreement with Green Shield Canada for a 5-year term beginning August 1, 2023, for the provision of Health, Dental and Travel benefits; AND THAT Administration be authorized to extend the Manulife Financial and the Green Shield Canada contracts for up to two additional two-year terms subject to annual reviews of performance and acceptable financial renewal terms; Committee of the Whole – Monday, July 17, 2023 AND THAT the Director of Human Resources & Corporate Safety and Clerk be authorized to execute the agreements and any related documents; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 214-2023 we recommend that the proposed Maamawe Growing Together City of Thunder Bay Corporate Strategic Plan be referred to Committee of the Whole – Monday, July 17, 2023 Administration for further review to encompass the theme of growth development in a more comprehensive manner; AND THAT further consultation be completed with the Community Economic Development Committee and Thunder Bay Chamber of Commerce; AND THAT Administration report back on further changes to the proposed plan on or before November 27, 2023; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to Report 214-2023 we recommend that the proposed Maamawe Growing Together City of Thunder Bay Corporate Strategic Plan be referred to Administration for further review to encompass the theme of growth development in a more comprehensive manner; AND THAT further consultation be completed with the Community Economic Development Committee and Thunder Bay Chamber of Commerce; AND THAT Administration report back on further changes to the proposed plan on or before November 27, 2023; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to Report 214-2023 we recommend that the proposed Maamawe Growing Together City of Thunder Bay Corporate Strategic Plan be referred to Administration for further review to encompass the theme of growth development in a more comprehensive manner; AND THAT further consultation be completed with the Community Economic Development Committee and Thunder Bay Chamber of Commerce; Committee of the Whole – Monday, July 17, 2023 AND THAT Administration report back on further changes to the proposed plan on or before November 27, 2023; AND THAT any necessary by-laws be presented to Council for ratification.

AND THAT the words "new housing along the housing continuum" be struck and replaced with "all new housing required for the unhoused to new developments."

WITH RESPECT to the recommendation as contained in Report 214-2023 (City Manager’s Office - Strategic Initiatives & Engagement), we recommend that the strategic pillar "Prosperity and Sustainability" be renamed "Growth and Sustainability"; AND THAT an additional goal be added to facilitate the development of new housing along the housing continuum;

WITH RESPECT to Report 214-2023-City Manager’s Office-Strategic Initiatives & Engagement, we recommend that the following be added after paragraph 1; AND THAT the Prosperity & Sustainability pillar from the Strategic Plan be renamed Sustainability; AND THAT a new fourth pillar, named Growth, be added; AND THAT objectives 1 and 2 from the Sustainability pillar be moved to the Growth pillar; AND THAT a third objective be added to the Growth pillar to facilitate the development of new housing along the housing continuum; AND THAT the key performance indicators for the Growth pillar include population growth and increased new housing units for the underhoused;

WITH RESPECT to Report 214-2023 (City Manager’s Office - Strategic Initiatives & Engagement), we recommend that the “Maamawe, Growing Together” City of Thunder Bay Corporate Strategic Plan be adopted; AND THAT the Prosperity & Sustainability pillar from the Strategic Plan be renamed Sustainability; AND THAT a new fourth pillar, named Growth, be added; AND THAT objectives 1 and 2 from the Sustainability pillar be moved to the Growth pillar; AND THAT a third objective be added to the Growth pillar to facilitate the development of new housing along the housing continuum; AND THAT the key performance indicators for the Growth pillar include population growth and increased new housing units for the underhoused; Committee of the Whole – Monday, July 17, 2023 AND THAT the “Maamawe, Growing Together” City of Thunder Bay Strategic Plan timeline be extended to December 31, 2027; AND THAT the “Maamawe, Growing Together” City of Thunder Bay Strategic Plan be published on the City’s website and available for viewing at City Hall and the Public Library; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to the resolution passed at the June 28, 2023 Sister Cities Advisory Committee meeting, we recommend that the committee be dissolved as of August 31, 2023; AND THAT the existing Friendship and Sister Cities agreements be concluded and that participating cities be contacted and recognized for their long-standing partnerships, their commitment to peace and cultural exchange and the impact on our economy during visiting delegations; AND THAT existing contacts with existing Sister Cities be maintained where practical and appropriate to do so for both parties; Committee of the Whole – Monday, July 17, 2023 AND THAT any necessary by-laws be presented to City Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, July 24, 2023 at 6:00 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value