Committee of the Whole

WITH RESPECT to the resolution to establish the Monday, November 15, 2021 Committee of the Whole – Closed Session, we recommend that the following reasons be deleted: “ information relative to a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; AND THAT the meeting start time be changed to 5:30 p.m.”

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, November 15, 2021 at 5:30 p.m. in order to receive information relative to a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value.

WITH RESPECT to the November 15, 2021 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to the Presentation from Lakehead Social Planning Council – Poverty Reduction Strategy on November 15, 2021, we recommend that the request for the City of Thunder Bay to join the Thunder Bay Living Wage Campaign be referred to Administration; AND THAT Administration report back on or before January 24, 2022; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Deputation from Manager, Environmental Health Programs – Thunder Bay District Health Unit Lee Sieswerda on November 15, 2021, we recommend that the contents of the deputation be referred to Administration to review the planned development of partially-serviced subdivisions; AND THAT Administration, in consultation with the Thunder Bay District Health Unit and Lakehead Region Conservation Authority, review implications to and other options which may be available including advanced treatment systems; AND THAT Administration report back on or before February 14, 2022; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to Report R 155/2021 (City Manager’s Office - Office of the City Clerk), and pursuant to Section 242 of the Municipal Act, 2001, we recommend that the following Members of Council be appointed Acting Mayor, in the Mayor’s absence, for the month indicated opposite their name: December 2021 Councillor Kristen Oliver January 2022 Councillor Brian McKinnon February 2022 Councillor Aldo Ruberto March 2022 Councillor Cody Fraser April 2022 Councillor Andrew Foulds May 2022 Councillor Rebecca Johnson June 2022 Councillor Mark Bentz July 2022 Councillor Peng You August 2022 Councillor Trevor Giertuga September 2022 Councillor Shelby Ch’ng October 2022 Councillor Brian Hamilton November 2022 Councillor Albert Aiello AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report R 158/2021 (Development & Emergency Services – Thunder Bay Fire Rescue), we recommend that open air burning continue to be regulated and managed using the Ontario Fire Code, O. Reg. 213/07, as amended, and the Authority provided by the Fire Code to the Fire Chief; AND THAT the Fire Chief be directed to review the Open Air Burning Policy in an effort to reduce smoke complaints by improving the location of fire pits relative to neighbouring properties, and to improve guidance to responding officers to identify and extinguish those fires that are creating bothersome smoke; AND THAT the Thunder Bay Fire Rescue Public Education Officer be directed to work with the Director of Strategic Initiatives and Engagement to create and publicize relevant public information regarding safe open air burning in a manner which minimizes smoke and smoke complaints from neighbouring properties; AND THAT the Division Chief of Fire Prevention be directed to work with the Manager of Indigenous Relations to develop a formal Sacred and Ceremonial Burning Policy for the City of Thunder Bay; AND THAT Administration report back relating to the policy review and development on or before August 22, 2022; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to the Memorandum from Property Agent P. Olsen, Realty Services, dated October 26, 2021, we recommend that Administration submit grant applications to FedNor - Northern Ontario Development Program and to the Northern Ontario Heritage Fund Corporation - Community Enhancement Program in support of the Victoriaville Centre Demolition and Victoria Avenue Reconstruction Project; AND THAT the General Manager, Development & Emergency Services be the authorized signing authority for the applications; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Councillor Trevor Giertuga dated October 26, 2021, we recommend that the motion be amended by deleting the first paragraph and replace with: WITH RESPECT to the Memorandum from Councillor Trevor Giertuga dated October 26, 2021, we recommend that Administration provide an update to Council relating to the current status of the Designated Truck Route by-law;” AND THAT the following be added after paragraph 1: AND THAT the report contain options for Council’s consideration relating to how this matter can be finalized including a Notice of Motion to Rescind and/or Amend previous decisions of Council;”

WITH RESPECT to the Memorandum from Councillor Trevor Giertuga dated October 26, 2021, we recommend that Administration provide an update to Council relating to the current status of the Designated Truck Route by-law; AND THAT the report contain options for Council’s consideration relating to how this matter can be finalized including a Notice of Motion to Rescind and/or Amend previous decisions of Council; AND THAT Administration report back on or before January 24, 2022; AND THAT any necessary by-laws be presented to Council for ratification.

THAT the hour being 11:00 p.m., we continue with the business at hand.

WITH RESPECT to the Memorandum from Matthew Pearson, Manager-Central Support dated November 4, 2021, we recommend that the report back date relating to Outstanding Item No. 2009- 015-INO-Temporary Street Closures for Special Events be changed from December 6, 2021 to March 7, 2022.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, November 22, 2021 at 5:00 p.m. in order to receive information relative to labour relations or employee negotiations; a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.