Committee of the Whole

WITH RESPECT to the resolution to establish the Monday, January 10, 2022 Committee of the Whole – Closed Session, we recommend: THAT the following reason to establish a Closed Session Meeting be deleted: “c) a proposed or pending acquisition or disposition of land by the municipality or local board;” AND THAT the following reason to establish a Closed Session meeting be added: “j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value.”

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, January 10, 2022 at 5:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to; (d) labour relations or employee negotiations; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value. (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

WITH RESPECT to the January 10, 2022 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to the presentation by the North Shore Steelhead Association on January 10, 2022, we recommend that the request for $27,000 for fish ladder improvements be referred to the 2022 Infrastructure & Operations budget meeting on January 18, 2022 for Council’s consideration; AND THAT Administration provide any necessary information for the budget meeting relative to the capital improvements of the fish ladder; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to the Memorandum from General Manager - Corporate Services & Long Term Care, City Treasurer Linda Evans dated January 5, 2022, we recommend that Administration fully implement an arm’s length relationship with the Thunder Bay Community Auditorium with an effective date of January 1, 2023.

WITH RESPECT to Report R 3/2022 (Infrastructure & Operations – Engineering and Operations), we recommend that an increase in the value of Contract 4, 2021 – Storm Sewer Separation awarded to P.N.I Contracting Ltd. be authorized in the amount of $103,314.18 (inclusive of HST) bringing the total contract value to $2,249,982.41 (inclusive of HST); AND THAT the Mayor and City Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary bylaws be presented to City Council for ratification.

WITH RESPECT to Report R 2/2021 (Community Services – Central Support Services), we recommend that Administration proceed to provide formal notice to the Thunder Bay District Social Services Administration Board to terminate the City’s administration and delivery of the Licensed Private Home Child Care Program by July 1, 2022; AND THAT the 2023 municipal child care budget be adjusted to reflect the absorption of the Licensed Private Home Child Care Program’s share of administrative overhead costs estimated to be approximately $100,000; AND THAT Administration re-purpose the majority of the current complement and budget for the Licensed Private Home Worker position towards the creation of an Early Childhood Educator 1 position; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report R 5/2022 (Community Services – Recreation & Culture) 2022 Community, Youth & Cultural Funding Program we recommend that the report be received; AND THAT the 2022 proposed Community, Youth & Cultural Funding Program budget reflect an increase of $48,712; PAGE 8 OF 12 Committee of the Whole – Monday, January 10, 2022 AND THAT the recommendation cap for the Community, Youth & Cultural Funding Program Operating category be increased to $220,000 for 2023; AND THAT any necessary by-laws be presented to Council for approval.

WITH RESPECT to the Referral resolution relative to Protective (Safety) Netting – Indoor Arenas we recommend that the 2nd paragraph be deleted.

WITH RESPECT to the Memorandum from General Manager – Community Services Kelly Robertson dated December 21, 2021, we recommend that the item be referred to the 2022 Community Services budget meeting on January 20, 2022 for council’s consideration; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to the memorandum from City Manager Norm Gale dated Friday, January 7, 2022 relative to administration’s legal obligation to prioritize maintaining critical and essential service and all legislative compliance requirements, we recommend that Administration be directed to make the following adjustments in an effort to respond to the increasing challenges presented to The City of Thunder Bay by the COVID-19 pandemic including but not limited to:  Deferral of items on the Outstanding List for all Departments by up to two (2) months  Prioritization of the work of Advisory Committees of Council as it relates to legislative responsibility, deadlines associated with funding and where staff resources are available to support this work AND THAT any necessary by-laws be presented to City Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Tuesday, January 11, 2022 at 5:30 p.m. for the purpose of educating or training the members, training to be provided by Principles Integrity (Appointed Integrity Commissioner for the City of Thunder Bay) and the subject of the training will be a session on Good Governance, pursuant to the Municipal Act s. 239 (3.1).

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, January 17, 2022 at 5:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them.

THAT a City Council meeting be scheduled immediately following the Committee of the Whole Meeting scheduled on Monday, January 17, 2022.