Committee of the Whole

THAT the order of the agenda be changed to have the Report Back: Temporary Village Initiative-Site Location Comparison be presented as the first report under Reports of Municipal Officers – Operations Session.

WITH RESPECT to the July 14, 2025 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed, as amended.

THAT the Committee of the Whole meeting recess until called to order by the Chair.

Committee of the Whole – Monday, July 14, 2025 WITH RESPECT to Report 239-2025, we recommend that 114 Miles Street East be approved as the site for the Temporary Shelter Village Initiative; AND THAT the Director, Strategy & Engagement have delegated authority to make decisions regarding operationalizing the Temporary Shelter Village Initiative; AND THAT the Director, Strategy & Engagement be authorized to execute documents for the Temporary Shelter Village Initiative for the duration of the project, on terms satisfactory to the City Solicitor and City Manager; AND THAT the municipally owned property at 142 Simpson Street and immediately adjacent property be excluded in the future identification process for recognized encampment locations; AND THAT the Miles Street and Simpson Street be added to the Eye on the Street program’s Code of Practice, pending a public consultation process; AND THAT a recurring financial contribution, reviewed annually, of $125,000 be included in the 2026 Fort William Business Improvement Association (BIA) Budget to support their revitalization efforts and address concerns related to security and cleanliness; AND THAT Appropriation Change Order 07-2025 be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 185-2025-Corporate Services-Finance, it is recommended that the Investment Policy Statement (IPS), as amended and Committee of the Whole – Monday, July 14, 2025 appended to this report as Attachment A, be approved and included in the Corporate Policy Manual; AND THAT the necessary by-law be presented to City Council for ratification.

THAT the hour being 11:00 p.m. we continue with the business at hand.

WITH RESPECT to Report 219-2025-Infrastructure & Operations-Engineering, we recommend that Administration submit a Stage 2 application for funding to the Northern Ontario Heritage Fund Community Enhancement Program for Delaney Arena Improvements; AND THAT the City be responsible for mitigating funding shortfalls related to this project; AND THAT the Manager, Capital Facility Construction be identified as the signing authority for the application; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 234-2025-Infrastructure & Operations-Environment we recommend the implementation of Advanced Metering Infrastructure (AMI) technology to automate the water meter reading system; AND THAT the project costs be included in the 2026-2028 Waterworks and Wastewater rate-supported capital budgets; AND THAT the City Manager be authorized to sign any necessary agreements related to this Report; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Louisa Costanzo, Manager – Community Safety & Well-Being, dated June 4, 2025, we recommend that Mayor sign the Declaration of Commitment for Planet Youth Thunder Bay; AND THAT the City support this initiative through participation in planning activities, grant development, and public engagement in alignment with existing roles and resources; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Kim Begin, Supervisor – Aquatics, Wellness, Children & Youth, dated June 2, 2025, we recommend that authority be delegated to the Commissioner Community Services to execute a Memorandum of Understanding (MOU) and Service Agreement with Children’s Centre Thunder Bay for the Thunder Bay and District Youth Wellness Hub to the satisfaction of the City Solicitor; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT the hour being 12:00 a.m. we continue with the business at hand. Committee of the Whole – Monday, July 14, 2025

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, July 21, 2025 at 5:00 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 2001, c. 25, s. 239.