Committee of the Whole

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, November 25, 2019 at 5:00 p.m. in order to receive information relative to advice that is subject to solicitor- client privilege, including communications necessary for that purpose; and a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization;

WITH Respect to hearing a deputation from The Friends of Chippewa Park, we recommend that City Council waive section 5.08(C. 2) of the Procedural By-law to allow for the deputation notwithstanding the subject matter being subject to an existing funding program – Community Partnership Funding Programs.

With respect to the November 25, 2019 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH Respect to the confidential memorandum from Mr. P. Burke, Sport & Community Division, dated November 14, 2019 relative to a contract related manner, we recommend that Administration proceed as directed.

WITH Respect to Report No. R 72/2019 (City Manager’s Office – Corporate Strategic Services) we recommend that the proposed 2019-2022 City of Thunder Bay’s Corporate Strategic Plan be referred to Administration for further review and to encompass the theme of growth in a more comprehensive manner; AND THAT necessary non-business meeting(s) be scheduled for further feedback and input from members of council; AND THAT Administration report back on further changes to the proposed plan on or before March 2, 2020.

AND THAT additional funding of $128, 983 from the Stabilization Reserve Fund be allocated to The Friends of Chippewa Park for the Project.

WITH Respect to the recommendation, as contained in Report No. R 160/2019 (City Manager’s Office – Office of the City Clerk), we recommend that the following amendment be included; THAT the 3rd paragraph of the All Members section of the Terms of Reference read “In addition, the Committee members will select and appoint a Vice Chair to act on behalf of the Chair in their absence. The selection of the Chair and Vice-Chair is to be conducted on an annual basis.” AND THAT the 4th paragraph of the All Members section of the Terms of Reference read “The terms of office of the voting members of the existing Committee are staggered to avoid a circumstance where a large turnover of Committee membership could possibly occur in any given year. This provides for consistency in governance.” AND THAT the Time Lines section read “The Anti-Racism & Respect Advisory Committee will generally meet monthly aside from the months of July and August and shall otherwise meet at the call of the Chair.”

With respect to Report No. R 160/2019 (City Manager’s Office – Office of the City Clerk), we recommend that the Terms of Reference for the Anti-Racism & Respect Advisory Committee, as appended to this Report, be adopted; AND THAT the Committee’s recommendations, as appended to this Report, be received for Council’s consideration; THAT the 3rd paragraph of the All Members section of the Terms of Reference read “In addition, the Committee members will select and appoint a Vice Chair to act on behalf of the Chair in their absence. The selection of the Chair and Vice-Chair is to be conducted on an annual basis;” AND THAT the 4th paragraph of the All Members section of the Terms of Reference read “The terms of office of the voting members of the existing Committee are staggered to avoid a circumstance where a large turnover of Committee membership could possibly occur in any given year. This provides for consistency in governance;” PAGE 11 OF 17 AND THAT the Time Lines section read “The Anti-Racism & Respect Advisory Committee will generally meet monthly aside from the months of July and August and shall otherwise meet at the call of the Chair;” AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to Report R 163/2019 (Corporate Services and Long Term Care) we recommend that By- law 257-2004 be amended to provide that for the period January 1, 2020 to June 30, 2022, the Tbaytel Board member composition include a minimum of three (3) voting members eligible to run for Council for Thunder Bay; AND THAT any necessary By-laws be presented to City Council for ratification.

With respect to Report No. 167/2019 (Revenue) we recommend that taxes be written off as uncollectible for the properties that did not sell in the 2019 tax sale as follows: Roll Number Address Balance at October 31, 2019 01.001.05500.0000 235-237 Red River Road $109,429.61 01.008.05900.0000 61 Court Street South $33,589.19 03.108.05115.0000 Lynda Avenue $2,762.57 PAGE 12 OF 17 03.108.39400.0000 2100 Baker Avenue $15,238.56 03.109.15841.0000 4335 Willard Avenue $2,883.53 04.125.01400.0000 300 Finlayson Street $25,008.00 04.173.15900.0000 811 105th Street $2,909.71 04.173.32400.0000 832 110th Street $2,968.18 04.183.08000.0000 1418 Moodie Street East $11,789.04 04.230.07900.0000 1101 Frederica Street West $126,014.92 AND THAT Administration be authorized to enter into agreements with the Crown relative to any Crown liens registered against the properties. AND THAT upon entering into agreements with the Crown relative to any Crown liens, the City Treasurer vest the following properties in the name of the municipality being properties having a low environmental risk and that the properties be retained by the municipality for municipal purposes: Roll Number Address 03.108.05115.0000 Lynda Avenue 03.108.39400.0000 2100 Baker Avenue 03.109.15841.0000 4335 Willard Avenue 04.173.15900.0000 811 105th Street 04.173.32400.0000 832 110th Street AND THAT upon entering into agreements with the Crown relative to any Crown liens, the City Treasurer vest the following properties in the name of

With respect to Report No. R 169/2019 (Corporate Services & Long Term Care -Revenue), we recommend that the cancellation, reduction or refund of taxes totaling $ 16,210.56 as outlined in the Report be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

With respect to Report No. 170/2019 (Corporate Services & Long Term Care - Revenue) we recommend that the City of Thunder Bay’s Commercial and Industrial Vacant and Excess Land subclass discounts be phased out over a period of two years, and that the discount amount be PAGE 14 OF 17 reduced from 30% in 2019 to 15% in 2020, and eliminated in 2021 for all commercial and industrial classes; AND THAT the Minister of Finance be requested to pass a regulation to facilitate implementation of City Council’s decisions with respect to phasing out the Commercial and Industrial Vacant and Excess Land subclass discounts.

With respect to Report No. R 171/2019 (Corporate Services & Long Term Care - Revenue), we recommend that the uncollectible accounts, which remain unpaid on the 2019 receivable files, be written off as follows: General Accounts (including interest) $ 18,584.53 Municipal Child Care $ 239.06 AND THAT any necessary by-laws be presented to City Council for ratification

With respect to the report 2019.CLS.037 (Legal Services) that Administration proceed as directed; AND THAT the report wherein a complaint was brought against Councillors McKinnon and Aiello, be referred back to Brian Tario, MNP LLP Integrity Commissioner for the City, to request he retain legal counsel of his choice with sufficient experience and knowledge in the municipal governance and law, to provide a legal opinion of the meaning of Rules 1 and 15 under the Code of Conduct and determine whether in the context of these matters, a breach of the Code of Conduct occurred; AND THAT wherein a complaint was brought against Councillor Hamilton be referred back to Brian Tario, MNP LLP Integrity Commissioner for the City, to request he retain legal counsel of his choice with sufficient experience and knowledge in the municipal governance and law, including the Municipal Conflict of Interest Act to provide a legal opinion on the meaning of pecuniary interest and determine whether in the context of this matter a breach of pecuniary interest exists and if so whether such pecuniary interest is excepted under section 4 of the Municipal Conflict of Interest Act particularly sections 4 (j) common interest and 4 (k) remote or insignificant interest; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT the hour being 11:00 P.M., we continue with the business at hand.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, December 2, 2019 at 5:30 p.m. in order to receive information relative to the security of the property of the municipality or local board; information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.