Finance and Administration Standing Committee

WITH RESPECT to the Tuesday, December 9, 2025 Finance and Administration Standing Committee meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to the Deputation from the Thunder Bay Public Library relative to the recruitment and appointment process for the Thunder Bay Public Library board, we recommend that the subject matter be referred to Administration to report to Standing Committee – Finance and Administration on the options available that include a greater role for the Board to be involved in the recruitment and appointment process.

THAT we resolve into Closed Session in order to receive information that is relative to Report 373-2025-Community Services-Recreation & Culture pursuant to the Municipal Act (Section 239 (2)): (a) the security of the property of the municipality or local board; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

WITH RESPECT to the recommendation as contained in Report 388-2025 Community Services - Recreation & Culture we recommend that the following paragraph be added after paragraph 5: "AND THAT Administration report back on a $93,000 allocation to the Thunder Bay Community Auditorium from the Thunder Bay Community Auditorium Reserve Fund at the January 13, 2026 City Council meeting."

WITH RESPECT to Report 388-2025-Community Services-Recreation & Culture, we request endorsement of the Standing Committee to forward the following recommendations to City Council: WE RECOMMEND THAT Operating Grant requests be capped at 22% of an organization’s total budget, up to a maximum of $40,000; AND THAT the total cap for the Operating Grant category remain at $220,000 for the 2027 intake; AND THAT seed funding requests in the Project Grant category be capped at $3,000; AND THAT the revised Community, Youth & Cultural Funding Program Model be approved as attached to reflect changes to the Operating Grant cap and new program governance structure; AND THAT Administration report back on a $93,000 allocation to the Thunder Bay Community Auditorium from the Thunder Bay Community Auditorium Reserve Fund at the January 13, 2026 City Council meeting; AND THAT final Review Team recommendations, including funding appeal outcomes, be reflected in the 2026 budget submission for Council’s consideration; Finance & Administration Standing Committee – Tuesday, December 9, 2025 AND THAT any necessary by-laws be presented to City Council for ratification.

THAT the hour being 7:00 p.m. or later, we continue with the business at hand.

WITH RESPECT to Report 354-2025 Corporate Services - Finance, we recommend that this item be deferred to the January 22, 2026 Special Committee of the Whole - Budget meeting.

WITH RESPECT to Report 389-2025-Corporate Services-Revenue 2025 Unsuccessful Tax Sale Properties, we request endorsement of the Standing Committee to forward the following recommendations to City Council: WE RECOMMEND THAT Administration be authorized to enter into an agreement with the Crown relative to any Crown liens registered against the following property that did not sell in the 2025 tax sale: Roll Number Address Balance at December 1, 2025 04.140.01600.0000 208 Simpson Street $202,631.51 AND THAT upon entering into an agreement with the Crown relative to any Crown liens, the City Treasurer vest the following property in the name of the municipality, having low environmental risk and that the property be declared surplus to municipal needs and either demolished and sold or sold in an “as is” “where is” condition on the open market: Roll Number Address 04.140.01600.0000 208 Simpson Street AND THAT upon the vesting of the property, taxes be written off as uncollectible; AND THAT immediately upon the vesting of property, Administration take the appropriate steps to manage all risks associated with ownership of the property; AND THAT the Director – Development Services be authorized to execute all required documentation with respect to the sale of the property in a content and form satisfactory to the Manager - Realty Services; AND THAT any necessary by-laws be presented to City Council for ratification.