Committee of the Whole

WITH RESPECT to the Appointment of Chair for the February 10, 2025 Committee of the Whole - Closed Session meeting and in accordance with Section 3.02(a) of Procedural By- law 51-2021, we recommend that Councillor Kristen Oliver be appointed Chair for the duration of the meeting.

WITH RESPECT to the resolution to establish the Monday, February 10, 2025 Committee of the Whole – Closed Session, we recommend that the following reasons be added: (b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; AND THAT the following reason be removed: Section 239 (3.1) Education and Training Committee of the Whole – Monday, February 10, 2025 1. The meeting is held for the purpose of educating or training the members; AND THAT the meeting start time be changed to 4:30 p.m.

THAT a Committee of the Whole Closed Session meeting be scheduled for Monday, February 10, 2025, at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (d) labour relations or employee negotiations; (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

WITH RESPECT to the February 10, 2025 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to Report 2025CLS.009 (City Manager’s Office – City Solicitor & Corporate Counsel) we recommend that Administration proceed as directed in Closed Session.

WITH RESPECT to the recruitment of two individuals to serve as Directors on the Synergy North Board, we recommend that the following be appointed: • Jonathan Webber be appointed for a 3-year term, expiring April 30, 2028, or until such time as a replacement has been appointed; • Gary Armstrong be appointed for a 1-year term, expiring April 30, 2026, or until such time as a replacement has been appointed.

WITH RESPECT to Report 2025CLS.014 (Human Resources) we recommend that the Arbitration Award between the Corporation of the City of Thunder Bay and the Thunder Bay Professional Fire Fighters Association be received and implemented; AND THAT the Mayor and Clerk be authorized to execute all necessary agreements; AND THAT the necessary by-law be presented to City Council for ratification.

Committee of the Whole – Monday, February 10, 2025 WITH RESPECT to Report 2025CLS.010 (Growth, Development Services - Realty Services), we recommend that the City-owned Hillcourt Estates continue to be held in City ownership at this time; AND THAT the Outstanding Item 2023-005-DEV – Sale of City Lands – Hillcourt Estates be deferred to report back on or before March 31, 2028; AND THAT any and all necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Confidential Memorandum from Director-Strategy & Engagement Cynthia Olsen, dated February 5, 2025 we recommend that Administration proceed as directed in Closed Session.

WITH RESPECT to Report 31-2025 – Infrastructure & Operations – Parks & Open Spaces, we recommend that Outstanding Item 2024-101-INO be removed from the Outstanding List; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 38-2025-Infrastructure & Operations-Environment, we recommend that the contract for the Dewatered Sludge and Grit Haul and Dumping of Landfill Bins, in the amount of $823,946.96 (inclusive of HST), for a period of one (1) year with two (2) one-year renewal options, be awarded to Curbside Collection; AND THAT the amount shown is based on estimated quantities; final payment for this Contract will be based on measured quantities for the complete work and may be higher than the tender value; Committee of the Whole – Monday, February 10, 2025 AND THAT the Commissioner of Infrastructure & Operations report any circumstances to City Council should significant variation in the contract quantities occur; AND THAT the Mayor and Clerk be authorized to sign any necessary agreements related to this Report; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Cory Halvorsen Manager – Parks & Open Spaces, dated December 18, 2024, we recommend that report back date for Outdoor Rink Options be deferred from March 3, 2025 to April 7, 2025; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Councillor Michael Zussino dated January 8, 2025, we recommend that Administration undertake a traffic study and parking review to determine if the section of Sunrise Boulevard between South Creek Street and Golf Links Road should be a no parking zone; AND THAT the report back date be on or before January 31, 2026; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to Report 10-2025-Community Services-Recreation & Culture we recommend that the Legacy Funds provided by the Government of Ontario for hosting the 2024 Ontario Winter Games be distributed as follows:  $15,000 to the PRO Kids Reserve  $10,000 to Special Olympics Thunder Bay  $75,000 to the Community, Youth & Cultural Funding Program for sport development projects in 2025 and 2026; AND THAT any additional legacy dollars resulting from the Games be transferred to the Event Hosting Reserve; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT we resolve into Closed Session in order to receive information that is relative to Report 29-2025-Community Services- Recreation & Culture pursuant to the Municipal Act (Section 239 (2)): (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; AND THAT Committee of the Whole – Open Session recess in order to prepare for Committee of the Whole - Closed Session.

WITH RESPECT to Report 29-2025-Community Services-Recreation & Culture, we recommend that Administration pursue naming rights sponsorships for the priority assets included in the 3-year Naming Rights Implementation Plan as outlined in this report; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, February 24, 2025 at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (a) the security of the property of the municipality or local board; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.