Committee of the Whole

With respect to the resolution to establish the Monday, August 23, 2021 Committee of the Whole – Closed Session, we recommend that the following reasons be added: “advice that is subject to solicitor-client privilege, including communications necessary for that purpose; a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 2001, c. 25, s. 239 (2); 2017, c. 10, Sched. 1, s. 26.” AND THAT the following reasons be deleted: “the security of the property of the municipality or local board; and a proposed or pending acquisition or disposition of land by the municipality or local board.”

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, August 23, 2021 at 5:00 p.m. in order to receive information relative to a personal matters about an identifiable individual, including municipal or local board employees; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 2001, c. 25, s. 239 (2); 2017, c. 10, Sched. 1, s. 26.

WITH RESPECT to the August 23, 2021 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

THUNDER BAY COMMUNITY FOUNDATION WITH RESPECT to the confidential memorandum from City Clerk Krista Power, dated August 18, 2021 relative to the Thunder Bay Community Foundation Board of Trustees, we recommend that Michael Larizza be appointed.

WITH RESPECT to Report R 109/2021 (Infrastructure & Operations – Engineering & Operations) we recommend that Appropriation No. 20 be approved to allow for payment of costs for construction and engineering for Contract 11, 2020 Boulevard Dam Rehabilitation up to the maximum values identified in this report; AND THAT the General Manager of Infrastructure and Operations report any circumstances to City Council should significant variation in the contract quantities occur; AND THAT the Mayor and City Clerk be authorized to sign all documentation related to the changes outlined in this report; AND THAT any by-laws necessary be presented to Council for approval.

PAGE 7 OF 11 Committee of the Whole – August 23, 2021 WITH RESPECT to the memorandum from General Manager – Community Services Kelly Robertson, dated August 11, 2021, we recommend that the report back date relating to Outstanding Item No. 2021-100CS Potential Future Uses of Dease Pool be changed from September 13, 2021 to December 6, 2021.

WITH RESPECT to Report No. R 110/2021 (City Manager’s Office – Human Resources & Corporate Safety) we recommend that City Council affirm its commitment to implementing, maintaining and continually improving an occupational health and safety program guided by the elements of ISO 45001:2018; PAGE 8 OF 11 Committee of the Whole – August 23, 2021 AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the resolution relative to Report R 112/2021 (City Manager’s Office – Human Resources & Corporate Safety), we recommend that the following be added after the first paragraph: “AND THAT Administration provide an update on or before June 27, 2022 on the rollout of the pilot Work from Home program including any financial impacts, number of staff involved, and overall cost benefit;”

WITH RESPECT to Report R 112/2021 (City Manager’s Office – Human Resources & Corporate Safety) we recommend that the amended Work Life Initiatives Policy, appended to this report, be approved; PAGE 9 OF 11 Committee of the Whole – August 23, 2021 AND THAT Administration provide an update on or before June 27, 2022 on the rollout of the pilot Work from Home program including any financial impacts, number of staff involved, and overall cost benefit; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report R 111/2021 (City Manager’s Office – Office of the City Clerk), we recommend Ward and Town Hall meetings continue to be provided virtually until January 2022; AND THAT the Office of the City Clerk report back to Council prior to December 20, 2021 should in-person Ward and Town Hall meetings be unable to resume in January 2022; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Mayor Bill Mauro dated August 19, 2021, we recommend that Administration report to Council on September 13, 2021 relative to Directive #6 issued under Section 77.7 of the Health Protection and Promotion Act (HPPA) RS, 1990 relative to any vaccination policy(cies) that they are developing for all employees, staff, contractors, students and volunteers, and for ambulance services, and provide any relevant information that will inform council on this matter; PAGE 10 OF 11 Committee of the Whole – August 23, 2021 AND THAT the report back include information on all front facing customer service interaction with public that may or not apply as per Directive #6 (i.e. transit, sewer and water and other front facing customer service areas); AND THAT any necessary by-laws be presented to Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, September 13, 2021 at 4:30 p.m. in order to receive information relative to the personal matters about an identifiable individual, including municipal or local board employees; labour relations or employee negotiations; litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose.