Clean, Green and Beautiful Committee

WITH RESPECT to the January 22, 2025, meeting of the Clean, Green and Beautiful Committee, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

THAT the Minutes of Meeting 07-2024 of the Clean, Green and Beautiful Committee, held on December 11, 2024, be confirmed.

WITH RESPECT to the request from EcoSuperior dated December 16, 2024, requesting sponsorship funding towards the 30th Anniversary Painted Rain Barrel Silent Auction event, we recommend contributing $1000 from the Awards & Public Awareness budget for the event.

WITH RESPECT to the Clean, Green & Beautiful Committee Terms of Reference (TOR), we recommend that the Ministry of Tourism, Culture & Sport Representative and Labour Representative positions be changed to Citizen Representatives. Clean, Green & Beautiful Committee – Wednesday, January 22, 2025

WITH RESPECT to the Clean, Green & Beautiful Committee TOR, we recommend that the following paragraphs be added under Roles and Responsibilities: ‘Members are expected to participate in Advisory Committee meetings and be actively engaged in the planning and execution of program activities and initiatives. Members are expected to attend all regularly scheduled meetings of the Committee as is reasonably possible, advising the Committee Clerk or Chair, in advance of any absence. Should a member fail to attend three consecutive meetings, the appointment to the Committee will be subject to review. Members who miss four meetings in a year without cause will be removed from the Committee.’

WITH RESPECT to the Clean, Green & Beautiful TOR, we recommend that quorum for meetings be 50% plus 1 voting members to be in attendance.

WITH RESPECT to the Clean, Green & Beautiful TOR, under Resources & Finances, we recommend amending paragraph 2 as follows: ‘The Office of the City Clerk will act as Clerk to the Committee and provide support including co-ordinating the distribution of agendas and minutes, correspondence to and on behalf of members, and booking of meeting rooms etc. Administrative support will be provided by the Manager - Community Safety & Well-Being and the Director - Strategy & Engagement.’ Clean, Green & Beautiful Committee – Wednesday, January 22, 2025

WITH RESPECT to the Clean, Green & Beautiful TOR, under Deliverables we recommend that the following paragraph be added: The Clean, Green & Beautiful logo and the City of Thunder Bay logo will be included on all outgoing correspondence.

WITH RESPECT to the email correspondence received from FWBIA Executive Director Raechel Reed, dated December 10, 2024, we recommend that the funds be redirected to the new Street Lighting proposal, adding secondary lighting posts to the existing poles, and directing the light poles towards the sidewalk.