Committee of the Whole

WITH RESPECT to the March 11, 2024 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to Report 38-2024-Corporate Services – Corporate Information Technology, we recommend that Softchoice Canada Inc be awarded the contract for Committee of the Whole – Monday, March 11, 2024 eligible Microsoft 365 Licensing Subscription requirements for a three-year term, billed annually in the amount of $626,424.54, inclusive of HST, commencing on March 27th, 2024; AND THAT the General Manager, Corporate Services and the Director – Corporate Information Technology, together, be authorized to execute all contracts and other documentation related to the Ontario Public Sector (OPS) Microsoft Enterprise Agreement & Microsoft Business Services Agreement as part of the City’s Microsoft EA enrollment, including the purchase of Licensing Subscriptions, as part of the Microsoft EA through Softchoice Canda Inc; AND THAT the General Manager, Corporate Services and the Director – Corporate Information Technology, together, be authorized to adjust Licensing subscription quantities, as needed, throughout the term of the agreement and in line with available operating budget dollars; AND THAT the Manager – Supply Management be authorized to issue the required purchase orders to award this purchase; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 64-2024-Infrastructure, Development, & Operations - Planning Services, we recommend that Appropriation 05-2024 be approved to establish the budget for the City of Thunder Bay’s Housing Accelerator Fund (HAF) initiatives as fully funded by Canada Mortgage and Housing Corporation (CMHC); AND THAT by-law amendments to increase the monetary thresholds under By-law 113-2011 (the “Supply Management By-law”), be approved as outlined in this report; AND THAT by-law amendments to By-law No. 4-2005 (delegation of authority to acquire and dispose of lands) be approved to authorize the General Manager – Infrastructure, Development & Operations, or delegate, to dispose of surplus land up to a fair market value be increased to $200,000 and to purchase strategic lands at a Committee of the Whole – Monday, March 11, 2024 value of up to $200,000, without prior budget approval, using Housing Accelerator Funds or the Land Development Fund; AND THAT by-law amendments to By-law 75-2005 as amended – Planning Agreements be approved to reflect re-organizational changes and provide for General Manager – Infrastructure, Development and Operations to delegate these authorities to the Director Development Services as already permitted within the By- law; AND THAT by-law amendments to By-law 41-1999 as amended (Chapter 155 of the Municipal Code) respecting document execution relative to the Condominium Act be approved to reflect reorganizational changes, including position titles a

WITH RESPECT to the Memorandum from Deanna Walker, Manager-Realty Services, dated February 21, 2024 we recommend that the resolution be amended by removing the following: “deferred from March 18, 2024 to on or before March 31, 2025” AND THAT it be replaced with “be removed from the Outstanding List”

WITH RESPECT to the Memorandum from Deanna Walker, Manager-Realty Services, dated February 21, 2024 we recommend that Outstanding Item 2023-005- INO – Sale of City Lands-Hillcourt Estates be removed from the Outstanding List; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Cynthia Olsen, Director – Strategy & Engagement, City Manager’s Office, dated March 1, 2024, we recommend that the Committee of the Whole – Monday, March 11, 2024 Outstanding Item 2023-006-DEV Response to Unsheltered Homelessness – a Protocol for the City of Thunder Bay be deferred from Q1 – 2024 to April 22, 2024; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, March 18, 2024 at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; Committee of the Whole – Monday, March 11, 2024 (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.