Committee of the Whole

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, August 28, 2023 at 5:00 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees; and (3.1) the purpose of educating or training the members relative to City Council orientation.

WITH RESPECT to the resolution to establish the Monday, August 28, 2023 Committee of the Whole – Closed Session, we recommend that the following reason be removed: (3.1) the purpose of educating or training the members relative to City Council orientation; AND THAT the following reason be added: (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; AND THAT the start time be changed from 5:00 p.m. to 4:30 p.m.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, August 28, 2023 at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees; and (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

WITH RESPECT to the August 28, 2023 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to the Memorandum from Decio Lopes, Supervisor – Planning Services dated August 8, 2023, we recommend that Outstanding Item Backyard Home Minimum Building Setbacks – Update be deferred to on or before December 18, 2023.

WITH RESPECT to the Memorandum from Doug Vincent, Manager Licensing & Enforcement, dated August 17, 2023, we recommend that Outstanding Item No 2020-024-DEV Request for Report – Development of a Nuisance By-law, be deferred from September 18, 2023 to June 3, 2024.

WITH RESPECT to Report 063-2023-Corporate Services & Long-Term Care- Financial Services, we recommend that Corporate Policy 05-01-08 Reserve Funds be repealed and replaced with the revised Reserve & Reserve Fund Policy, appended as Attachment A; AND THAT the following by-laws be repealed as outlined in this report: 1. 46/2019, 91-2001 - 55 Plus Centre – South Side; 2. 48-1994 – 55+ Centre Hot Lunch Programme; 3. 218-1993 – Animal Control Donation; 4. 107-1987 – Capital; 5. 59-1972 - Community Centres; 6. 174-2000 – Digital Parcel Mapping Database; 7. 109-1996 – Election Expenses; 8. 136-2003 and 038-2006 – Emergency Medical Services (EMS) Vehicle & Equipment and Facility; 9. 26-1978, 108-1987, and 109-1987 – Fire, Collision and Compensation/Insurance and Compensation; 10. 149-2000 – Fort William Stadium; 11. 110-1996 – Landfill Site; 12. 191-2000 – Landfill Site Expansion; 13. 244-1994, 34-2022 - Crime Prevention/Police Capital Projects; 14. 9-1998 – Positive, Recreation Opportunities for Kids (P.R.O. Kids); 15. 133-2003 – Post-Retirement Benefits; 16. 222-2003 – Recreation Trails; 17. 369-1980 – Sick Pay Liability; 18. 107-1996 – Tax Assessment Appeals; 19. 108-1998 – Thunder Bay 55 Plus Centre Endowment; 20. 26-1996 – Tournament Centre Capital; 21. 125-1988 – Waterworks Capital; 22. 81-2004 – Whalen Building Capital; 23. 108-1996 – Winter Roads Maintenance; and 24. 132-2003 – Workers Safety Insurance Board (WSIB) Benefits. 25. 72-2004 – Golf Course Reserve Fund 26. 134-2003

WITH RESPECT to Report 263-2023-City Manager’s Office, we recommend that Outstanding Item 2023-004-ADM be removed from the Outstanding List; AND THAT a new outstanding item be created for the consultation on outdoor rinks to be brought forward to the September 11, 2023 Committee of the Whole meeting; AND THAT any necessary by-laws be brought forward to City Council for ratification.

WITH RESPECT to Report 248-2023 -Corporate Services-Corporate Information Technology, we recommend that the contract for the supply and delivery of Desktop and Laptop Computers be awarded to Dell Canada Inc. in the amount of $1,542,605.38 (inclusive of HST); THAT the Manager – Supply Management be authorized to issue a purchase order to award this purchase; THAT the General Manager, Corporate Services be authorized to sign all documentation related to these matters; AND THAT the General Manager, Corporate Services and the Director – Corporate Information Technology, together, be authorized to expend any additional funds that may be necessary should minor variations in quantities be required, but such funds, shall not exceed, in aggregate, the approved 2023 capital budget for this Corporate Desktop and Laptop Computer Replacement Project; THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 170-2023-City Manager's Office-Office of the City Clerk, we recommend that Outstanding List Item 2020-049-ADM Committee Meals be removed from the outstanding list; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Appointment of City Treasurer we recommend that Keri Greaves be appointed effective September 5, 2023; AND THAT the by-law appointing Keri Greaves as City Treasurer be presented to City Council at the August 28, 2023 City Council Meeting for ratification.

WITH RESPECT to the Memorandum from Krista Power, City Clerk, dated July 25, 2023, we recommend that the City of Thunder Bay grant HMCS Griffon, the honour of Freedom of the City in recognition of their service, their members and veterans to this community and country; AND THAT such freedom be granted for September 23, 2023.

WITH RESPECT to the Memorandum from Werner Schwar, Supervisor-Parks & Open Space Planning, dated August 2, 2023, we recommend that Administration move forward with Strategy #3 - Manually remove undesirable plant species and mow a maintenance strip along edges; AND THAT Administration monitor and reevaluate the success of species growth and public perception and report back by December 2026; AND THAT Outstanding Item No. 2023-102-INO be removed from the Outstanding List; AND THAT any necessary by-laws be presented to Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, September 11, 2023 at 4:30 p.m. in order to receive information pursuant to the Municipal Act relative to Section 239: (2) (b) personal matters about an identifiable individual, including municipal or local board employees; (3.1) the purpose of educating or training the members relative to City Council orientation.