Committee of the Whole

PAGE 3 OF 13 WITH RESPECT to the June 27, 2022 Committee of the Whole, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to the confidential memorandum from Ms. Krista Power, City Clerk, dated June 21, 2022, relative to the Board Appointments for the Victoria Avenue BIA, also known as the Fort William Business District, we recommend that Katrina O’Neill and Allan Hyland be appointed as elected by the BIA Executive for the remainder of a four year term expiring November 30, 2022 notwithstanding the requirement for a member of the BIA to be a representative business from Victoriaville Centre.

WITH RESPECT to Report 2022CLS.016 (Development & Emergency Services - Realty Services), we recommend that the City-owned surplus property municipally known as 235/237 Red River Road, being Part of Lot 8, S/S Arthur Street, Prince Arthur’s Landing, be sold to Jamie Baratta, Dillon Baratta & Keith Buna carrying on business as Nortenos Cantina for the sum of $460,000 subject to the terms and conditions recommended in this Report; THAT the General Manager of Development & Emergency Services be authorized to execute all documentation required to finalize the transaction, in a content and form satisfactory to Administration; AND THAT any and all necessary by-laws be presented to City Council for ratification. PAGE 4 OF 13

WITH RESPECT to Report R 104/2022 (City Manager’s Office - Office of the City Clerk), we recommend that the following property be added to the City of Thunder Bay Heritage Register: 1. 281 Ray Court (Doctor’s Cottage); AND THAT any necessary by-laws be presented to City Council for ratification. PAGE 5 OF 13

WITH RESPECT to Report R 108/2022 (Corporate Services & Long Term Care – Corporate Information Technology), we recommend that the use of the negotiated method of procurement as outlined in Sections 4.08 and 4.09 of the Supply Management By-law No. 113- 2011 be approved for the purchase of additional software modules for the City’s Property Information System (AMANDA) and related implementation services in the amount of $507,536.04 (inclusive of HST) from Granicus, LLC (Granicus); AND THAT the Manager – Supply Management be authorized to issue the required purchase orders to Granicus; AND THAT the General Manager – Development and Emergency Services be authorized to sign all documentation related to this matter; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 109/2022 (City Manager’s Office – Office of the City Clerk ), we recommend that City Council delegate certain authorities to Administration relative to Section 275 PAGE 6 OF 13 of the Municipal Act, 2001, specifically: 1. That authority to expend money related to real property matters or disposition of any real or personal property in value exceeding $50,000, be delegated to the General Manager of Development & Emergency Services in concert with the City Treasurer & General Manager of Corporate Services and Long Term Care; 2. That authority to expend money related to real property matters or disposition of any real or personal property, in value exceeding $50,000, relating to the development at Prince Arthur’s Landing and Pool 6 lands, Victoriaville Centre and Chapples Park be delegated to the City Manager in concert with the General Manager of Development & Emergency Services and the City Solicitor; 3. That authority to settle matters in value exceeding $50,000, currently under litigation be delegated to the City Solicitor in concert with the City Manager; 4. That authority to apply for and receive grant funding from other levels of government, agencies or the private sector be subject to approval by the City Manager in concert with, the City Treasurer & General Manager of Corporate Services and Long Term Care; 5. That the authority to take any and all necessary steps to protect the interests of the City of Thunder Bay through any action or other legal

PAGE 7 OF 13 WITH RESPECT to Report R 111/2022 (City Manager’s Office - Strategic Initiatives and Engagement, Indigenous Relations Office (IRO), we recommend that the following Relationship Agreement Update be approved; AND THAT the City of Thunder Bay Memorandum of Understanding (MOU) with the Thunder Bay Métis Council (Métis Nation of Ontario) be approved; AND THAT the Mayor be designated as signatory on behalf of the city of Thunder Bay; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to Report R 24/2022 (Infrastructure & Operations – Environment), we recommend the implementation of a curbside Food and Organic Waste Diversion (Green Bin) Program to single family households starting in 2025 and multi-family properties in 2026 be approved; AND THAT Green Bin service to local businesses and institutions be evaluated once the residential program is implemented; AND THAT the City’s curbisde Leaf and Yard Waste collection program be expanded to four (4) collection events annually beginning in 2023; PAGE 8 OF 13 AND THAT Garbage Collection services be amended by utilizing proven industry best practices as outlined in this report to achieve compliance with the required diversion targets for Green Bin waste as identified in the Provincial Policy Statement; AND THAT automated cart-based collection of Garbage and Green Bin waste be implemented for single-family households starting in 2025; AND THAT all waste collection vehicles purchased between 2022 and 2025 be outfitted auto-cart ready and with split body compartments to accommodate co-collection of Garbage and Green Bin waste; AND THAT an aerobic Green Bin processing solution as identified through the Request for Information (RFI) process is the preferred option for the City of Thunder Bay; AND THAT Administration release a Request for Proposal (RFP) for the procurement of an aerobic Green Bin processing solution for the City’s program and report back to Council by December 2022 with a recommendation

WITH RESPECT to Report R 99/2022 (Infrastructure & Operations – Engineering & Operations), we recommend that Contract 10, 2022 for Hot-In-Place Asphalt Paving be awarded to Pioneer Construction Inc., which submitted a tender in the amount of $1,258,553.04 (inclusive of HST); it being noted that the amount shown is based on estimated quantities; final payment for this Contract will be based on measured quantities for the completed work; PAGE 9 OF 13 AND THAT the General Manager of Infrastructure and Operations report significant variations in the Contract quantities to City Council; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to Report R 96/2022 (Infrastructure & Operations - Engineering & Operations), we recommend that Contract 11, 2022 – Multi-Use Trails & Parks be awarded to Pete’s Backhoe Service Ltd who submitted the lowest revised tender in the amount of $3,170,583.34 [inclusive of HST]; it being noted that the amount shown is based on estimated quantities; final payment for this contract will be based on measured quantities for the completed work; AND THAT the General Manager of Infrastructure and Operations report any circumstances to City Council should significant variation in the contract quantities occur; AND THAT the Mayor and City Clerk be authorized to sign all documentation related to these matters; AND THAT Appropriation #21 be approved; AND THAT any necessary bylaws be presented to City Council for ratification.

PAGE 11 OF 13 WITH RESPECT to Report R 56/2022 (Infrastructure & Operations - Engineering & Operations) we recommend that a partial scope of work for Contract 4, 2022 for Sewer & Watermain II that does not include construction of the sidewalk work on High Street, be awarded to Nadin Contracting Ltd. who submitted the lowest tender for the project for an estimated cost of $2,982,581.89 [inclusive of HST]; it being noted that the amount shown is based on estimated quantities; final payment for this contract will be based on measured quantities for the completed work; AND THAT the General Manager of Infrastructure and Operations report significant variations in the Contract quantities to City Council; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary by-laws be presented to City Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, July 18, 2022 at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (a) the security of the property of the municipality or local board; (b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (d) labour relations or employee negotiations; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or PAGE 12 OF 13 to be carried on by or on behalf of the municipality or local board.