Committee of the Whole

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, October 4, 2021 at 5:30 p.m. for the purpose of educating or training the members relative to governance training, pursuant to the Municipal Act s. 239 (3.1).

WITH RESPECT to the October 4, 2021 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to Report R 127/2021 (Infrastructure & Operations – Engineering & Operations), we recommend that Appropriation No. 24 be approved to allow for payment of costs for extending the watermain construction and associated work in Contract 5, 2021 Edward Street Reconstruction up to the maximum values identified in this report; AND THAT the General Manager of Infrastructure and Operations report any circumstances to City Council should significant variation in the contract quantities occur; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to Report R 124/2021 (Infrastructure & Operations – Environment), we recommend that City Council approve the expansion of the municipal recycling program to include the collection of plastic containers coded No. 3 through No.7 effective May 1, 2022; AND THAT the cost associated with this expansion be added to the 2022 Solid Waste and Recycling Services Operating Budget for Council’s consideration; AND THAT any revenue received from the sale of this recyclable material as a result of the City’s revenue sharing agreement be used to offset the operating costs associated with the program; AND THAT any necessary by-laws are presented to City Council for ratification.

PAGE 5 OF 9 Committee of the Whole – October 4, 2021 WITH RESPECT to the Memorandum from E. Zakrewski, CEO – Thunder Bay Community Economic Development Commission September 17, 2021, we confirm Council’s support of the $1.36 Million Pool 6 Site Enhancement Project and recommend that Administration submit an application to the Northern Ontario Heritage Fund Corporation (NOHFC) Enhance Your Community Stream fund and the FedNor Tourism Relief Fund for the Pool 6 Site Enhancement Project understanding that the City will be required to provide the additional funds to complete the project including any cost overruns that may occur; AND THAT the Chief Executive Officer of Thunder Bay Community Economic Development Officer will be the authorized signing authority for the application; AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to Corporate Report R 125/2021 (Community Services – Facilities, Fleet and Energy Management), Administration recommends that Tender No. 2021-45 for the Supply and Delivery of two (2) new Tandem Trucks with Side Load Refuse Packers in the amount of $830,034.25 (inclusive of HST) be awarded to FST Canada Inc. of Winnipeg, Manitoba; AND THAT the Manager – Supply Management be authorized to issue any purchase orders related to this tender; AND THAT the Mayor and Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary By-laws be presented to City Council for ratification.

WITH RESPECT to Report R 122/2021 we recommend that Administration be directed to consult with user groups and citizens relative to the long term strategy for Fort William Gardens proposed within the report in advance of the 2022 budget; AND THAT the second paragraph be voted on separately.

WITH RESPECT to Report R 122/2021 (Community Services - Facilities, Fleet & Energy Management), we recommend that a long-term investment strategy be adopted for the Fort William Gardens as outlined in this report; AND THAT $400,000 be added to the Facilities, Fleet and Energy Management 2022 capital budget for Council’s consideration; AND THAT any necessary By-laws be presented to City Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, October 18, 2021 at 5:30 p.m. in order to receive information relative to personal matters about an identifiable individual, including municipal or local board employees; and a proposed or pending acquisition or disposition of land by the municipality or local board.