Committee of the Whole

THAT the order of the agenda be changed to have the Report Back: Response to Unsheltered Homelessness: Designated Encampment be presented immediately after Deputations.

WITH RESPECT to the June 24, 2024 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed, as amended.

THAT the Committee of the Whole meeting recess until called to order by the Chair.

WITH RESPECT to Report 252-2024-City Manager's Office - Strategic Initiatives & Engagement we recommend that the set back limits as outlined in the report be referred back to Administration for further review; AND THAT specific consultation, relating to the Viscount Lot, be undertaken with the Fort William Business Improvement Area and relevant stakeholders in the business community; AND THAT Administration report back on or before July 22, 2024.

WITH RESPECT to Recommendation as contained in Report 252-2024 –City Manager's Office-Strategic Initiatives & Engagement presented here, we recommend that the following be added to paragraph 1: "subject to ongoing review;" AND THAT Paragraph 2 be removed in its entirety along with reference to the Viscount Lot in paragraph 3.

WITH RESPECT to Corporate Report 252-2024 (City Manager’s Office, Strategic Initiatives & Engagement) we recommend that the distance guidelines as outlined in this report and subject to ongoing review, be adopted within the City of Thunder Bay; AND THAT a letter from the Mayor, on behalf of City Council, be sent to potential funders in support of a built structure pilot project; AND THAT City Council advocate to the Government of Ontario for the following:  to fulfill the cost-matching requirement to secure 2024 federal budget funding to address the urgent issue of encampments and unsheltered homelessness;  to improve the adequacy of social assistance by increasing social assistance rates so that recipients are better able to meet their basic needs, including the cost of living and housing;  to fund low-barrier crisis stabilization spaces for people with mental health and/or substance use related issues that operate 24 hours per day, seven days per week across the city as part of a full continuum of evidence-based services, treatment and wrap around supports; AND THAT City Council urge the Government of Canada to establish a National Encampment Response Plan as recommended in the Federal Housing Advocate's February 2024 final report; AND THAT the City Manager and City Clerk be authorized to execute any necessary documents; AND THAT a copy of this resolution be sent to the Premier of Ontario, Doug Ford, Honourable Michael Parsa, Minister of Children, Community, and Social S

THAT the hour being 11:00 p.m., we continue with the business at hand.

WITH RESPECT to the confidential memorandum from Krista Power, City Clerk, dated June 3, 2024 relative to Board Appointments for the Thunder Bay Community Economic Development Commission (CEDC), we recommend that Eric Tribe and David Bruno be appointed as Community Directors of the Thunder Bay Community Economic Development Commission; AND THAT Eric Tribe and David Bruno’s term of office shall be four years commencing June 24, 2024 and expiring June 24, 2028.

WITH RESPECT to Report 149-2024-Corporate Services-Office of the City Treasurer, it is recommended that the Investment Policy Statement (IPS), as amended and appended to this report as Attachment A, be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 227-2024-Corporate Services-Office of the City Treasurer, we recommend that the dates for Special Committee of the Whole meetings to deliberate the 2025 Capital and Operating Budgets for the City of Thunder Bay be approved in accordance with Table 1: 2025 Budget Calendar, contained in this Report; AND THAT Option 3 for community engagement be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 231-2024-City Manager’s Office-Office of the City Clerk, we recommend that the 2024-2029 Multi-Year Accessibility Plan, as appended to this report, be adopted; Committee of the Whole – Monday, June 24, 2024 AND THAT any necessary by-laws be presented to City Council for ratification.

THAT the hour being 12:00 a.m., we continue with the business at hand.

WITH RESPECT to Report 237-2024 City Manager’s Office – Office of the City Clerk, we recommend that the Terms of Reference for the Accessibility Advisory Committee, as appended to this Report, be adopted; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 235-2024-Infrastructure, Development & Operations- Engineering & Operations, we recommend that Request for Proposal No. 2024-27, for Prime Consultant for COTB Waterfront Festival Area Renewal be awarded to Scatliff + Miller + Murray (SMM) up to the amount $741,454.02 (inclusive of HST); AND THAT the Manager – Supply Management be authorized to issue any purchase orders related to these projects; AND THAT the Mayor and Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Karie Ortgiese, Director, Human Resources, dated May 23, 2024, we recommend that; Jean Claude “John” Collin be appointed as City Manager for The Corporation of the City of Thunder Bay, effective at 8:00 a.m. on June 25, 2024; AND THAT By-law 9-2016, being a by-law to appoint Norm Gale as City Manager of The Corporation of the City of Thunder Bay be repealed effective 7:59 a.m. on June 25, 2024; AND THAT the Mayor and Clerk be authorized to sign any necessary documentation; AND THAT By-law 212-2024, appointing Jean Claude “John” Collin as City Manager for The Corporation of the City of Thunder Bay be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Kerri Marshall, General Manager- Infrastructure, Development & Operations dated June 10, 2024, we recommend that David Paxton be appointed to the Chief of Fire for the Thunder Bay Fire Rescue effective June 24, 2024; AND THAT By-Law 18-2024- Appointment of Acting Fire Chief be repealed; AND THAT By-law 216-2024- Appointment of Chief of Fire be presented to City Council for ratification on June 24, 2024; Committee of the Whole – Monday, June 24, 2024 AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Manager Kelvin Jankowski dated June 14, 2024 and Report 144-2024 – Infrastructure, Development & Operations – Engineering & Operations – Transit and Municipal Fleet Zero Emissions Transition Plan, we recommend that the re-presentation date for the First Report be changed from July 15, 2024 to July 22, 2024.

THAT a Committee of the Whole - Closed Session meeting be scheduled for Monday, July 15, 2024 at 5:00 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: Committee of the Whole – Monday, June 24, 2024 (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (d) labour relations or employee negotiations; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.