Committee of the Whole

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, September 25, 2023 at 4:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; and (d) labour relations or employee negotiations.

WITH RESPECT to the resolution to establish the Monday, September 25, 2023 Committee of the Whole – Closed Session, we recommend that the following reasons be added: (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

WITH RESPECT to the September 25, 2023 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

WITH RESPECT to the confidential memorandum from Norm Gale, City Manager, dated September 21, 2023 we recommend that the Terms of Reference for the Ontario Winter Games be amended to reflect that a Chair lead that committee, the Chair being Barry Streib.

WITH RESPECT to the confidential memorandum from Krista Power, City Clerk, dated September 19, 2023 relative to a board appointment for the Thunder Bay Community Economic Development Commission (CEDC), we recommend that Lindsay Fenton be appointed as a Community Director of the Thunder Bay Community Economic Development Commission; AND THAT Lindsay Fenton’s term of office shall be four years commencing September 25, 2023 and expiring September 25, 2027.

WITH RESPECT to Report 2023CLS.029 (Human Resources & Corporate Safety), we recommend that Administration proceed as directed in Closed Session.

WITH RESPECT to Report 2023CLS.024 (Development Services), we recommend that the property described in this Report be declared surplus to the City's requirements pursuant to the City's policies, and be disposed of in accordance with the method set out in this Report; AND THAT public notice of the proposed disposal be given in the manner set out in this Report; AND THAT the City’s interest in a portion of the lane described as Lane abutting Lot 5, and a Portion of Lots 6 and 25, Block 15, Registered Plan 8, (C225, once closed, be sold to the owner of the abutting lands municipally known as 377 Second Avenue, for lot enlargement purposes at the appraised market value of TWO THOUSAND TWO HUNDRED FORTY ($2,240.00) DOLLARS; AND THAT the Director – Development Services be authorized to execute all required documentation in form and content satisfactory to the Director – Development Services; AND THAT any necessary by-laws be presented to Council for ratification.

WITH RESPECT to Report 299-2023-City Manager’s Office-Strategic Initiatives & Engagement, we recommend that Intimate Partner Violence (IPV) / Gender-Based Violence (GBV) be declared an epidemic; AND THAT a copy of the resolution be sent to the Premier of Ontario and all Ontario municipalities; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 292-2023-Corporate Services-Revenue, we recommend that the cancellation, reduction or refund of taxes totaling $181,420.01 as outlined in the Report be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 293-2023-Corporate Services & Long-Term Care – Revenue, we recommend that the cancellation, reduction or refund of taxes totaling $195.68 due to a gross or manifest errors in the preparation of the assessment rolls as outlined in the Report be approved; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 269-2023-Infrastructure, Development & Operations- Engineering & Operations, we recommended that the following paragraph be added after the second paragraph: 'AND THAT all aspects of the Concept Plan relating to food preparation be removed;'

WITH RESPECT to Report 269-2023- Infrastructure, Development & Operations- Engineering & Operations, we recommend that Administration move forward with advancing the Dease Park Urban Skate Plaza Concept Plan in the future subject to budget considerations and external funding opportunities that may arise in partnership with the Thunder Bay Skateboard Coalition; AND THAT the approved Concept Plan including with this Report be used as the basis for detailed design and construction drawings to be completed by a qualified design consultant specializing in skate park design; AND THAT the Parks & Open Spaces Section work with the Recreation & Culture Division, Heritage Advisory Committee and the Public Art Committee to integrate Public Art and Heritage Commemoration into the final construction drawings; AND THAT the Parks & Open Spaces Section work with the Engineering Division to proceed to detail design and implementation of a pedestrian crossing on Dease Street in the short term and the one block of Dease Street as a flexible street in the long term; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to Report 271-2023-Infrastructure, Development & Operations- Engineering & Operations, we recommend that Request for Proposal No. 2023-42, for Architectural Services for the Archives Addition and Renovation, and Water Street Transit Terminal Addition and Rehabilitation be awarded to Critchley Hill Architecture Ltd. up to the amount of $758,170 inclusive of all taxes and a contingency allowance; AND THAT Critchley Hill Architecture Inc. be awarded Preferred Vendor Status for a duration of 2 years, with options to renew for 3 additional years; AND THAT the Manager – Supply Management be authorized to issue any purchase orders related to these projects; AND THAT the General Manager of Infrastructure, Development and Operations report the circumstances to City Council should a negative variance in the contract value occur; AND THAT the Mayor and Clerk be authorized to sign all documentation related to these matters; AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Karen Lewis, General Manager – Corporate Services, dated September 21, 2023, we recommend that Andrea Morrison be appointed Acting Deputy City Treasurer for the Corporation of the City of Thunder Bay to meet all statutory obligations under the Municipal Act during the ongoing recruitment process for a permanent Deputy City Treasurer; AND THAT By-Law 302-2023 being a By-Law to appoint an Acting Deputy City Treasurer for the Corporation of the City of Thunder Bay be presented to City Council for ratification at the City Council meeting following Committee of the Whole on September 25, 2023; AND THAT By-Law 81-2020 appointing Emma Westover as Acting City Treasurer for the Corporation of the City of Thunder Bay be repealed at the Council meeting following Committee of the Whole on September 25, 2023.

WITH RESPECT to the Memorandum from Karen Lewis – General Manager, Corporate Services, dated September 15, 2023, we recommend that Outstanding Item 2022-105-DEV – Update – Implementation Work Plan for Superior North EMS 2021-2030 Master Plan be deferred from Q3 2023 to October 30, 2023. AND THAT any necessary by-laws be presented to City Council for ratification.

WITH RESPECT to the Memorandum from Councillor Kasey Etreni, dated September 12, 2023, we recommend that Castlegreen be deleted from the first paragraph.

WITH RESPECT to the Memorandum from Councillor Kasey Etreni, dated September 12, 2023, we recommend that Confederation Drive be deleted from the first paragraph.

WITH RESPECT to the Memorandum from Councillor Kasey Etreni, dated September 12, 2023, we recommend that Green Acres Park, Thornloe Parkette, and Friendship Gardens be deleted from the first paragraph.

WITH RESPECT to the Memorandum from Councillor Kasey Etreni, dated September 12, 2023, we recommend that the following nine (9) rinks be closed effective December 2023:  Woodside Parkette  Anton Parkette  Pickton Parkette  John Kusznier Park  Third & High  Wilson Park  Franklin Park  Confederation Drive  Holt Parkette AND THAT the following 3 rinks be downgraded to boarded unsupervised: Waddington Park, Charry Park, Oliver Road Park; AND THAT Administration report back on or before December 4, 2023 with the 2024 cost savings associated to be included in the 2024 Operating Budget; AND THAT Administration provide a usage statistics report of the 2023/24 season to see if further rink closures should be explored in June 2024; AND THAT Administration review the outdoor rink program to review potential changes and report back on or before September 16, 2024; AND THAT any necessary by-laws be presented to Council for ratification.

THAT a Committee of the Whole – Closed Session meeting be scheduled for Monday, October 16, 2023 at 5:30 p.m. in order to receive information pursuant to the Municipal Act (Section 239 (2)) relative to: (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.